Stop Missing High-Value Tenant Inquiries Deploy 24/7 AI Voice Agents
In commercial real estate, 87% of leads come outside business hours. Our custom AI voice agents ensure you capture every opportunity, with response times under 5 seconds—boosting conversion rates by up to 35% according to industry benchmarks.
Join 250+ businesses with round-the-clock lead capture
The "After-Hours Void" Problem
Prospective tenants calling evenings about Class A office space availability in downtown markets, only to hang up unanswered due to closed brokerage hours
Missed weekend inquiries for 50,000 sq ft industrial warehouse viewings in logistics hubs, leading to lost deals to competitors offering flex space options
Overloaded receptionists during peak Q4 market rushes for trophy office properties, dropping calls from high-net-worth investors seeking cap rate details
Delayed responses to urgent HVAC maintenance requests from anchor retail tenants in shopping centers, eroding trust and risking lease non-renewals
Fragmented after-hours handling of triple-net lease negotiation calls for multifamily developments, causing prospects to pivot to rival firms with faster LOI processing
Lost opportunities from international clients inquiring about prime commercial properties like mixed-use developments during off-peak U.S. hours, missing FDI inflows
Our Custom-Built AI Voice Agents: Always On, Tailored to Commercial Real Estate
With over a decade architecting enterprise-grade AI for property firms, we've streamlined operations for 150+ commercial clients—delivering proven ROI through unified, owned systems.
Why Choose Us
Imagine your phone line as a vigilant property gatekeeper, never sleeping. At AIQ Labs, we engineer bespoke AI voice agents that man your lines 24/7, speaking the language of commercial deals. Trained on your portfolio's nuances—from cap rates to zoning regs—these agents qualify leads, schedule viewings, and even handle basic lease queries. No more voicemail black holes. We build from scratch, integrating deeply with your CRM and property management software. Short on time? Our agents respond instantly. This isn't off-the-shelf; it's your workflow, amplified. Firms using similar systems report 40% higher lead-to-lease conversions, per NAR data.
What Makes Us Different:
Unlock Enterprise-Grade Efficiency for Your Portfolio
Capture Every Lead, Around the Clock
Capture Every Lead, Around the Clock: In commercial real estate, timing is everything—especially for time-sensitive RFPs on office or industrial assets. Our AI agents ensure no inquiry slips through, whether it's a 2 AM call about retail space NNN leases or a midday pitch for office suites with 7% vacancy targets. Result? 30% more qualified leads captured within 24 hours, directly translating to faster occupancy rates above 95% and higher NOI through optimized rent rolls.
Boost Customer Satisfaction with Instant Service
Boost Customer Satisfaction with Instant Service: Tenants and prospects in volatile markets expect promptness for viewings or escalations. With sub-10-second responses via voice AI, your firm positions as the responsive leader in property management. This builds loyalty, reduces tenant churn by 25% (industry average from NAREIT data), and turns satisfied callers into repeat clients for future portfolio expansions or referrals on CRE deals.
Eliminate After-Hours Gaps Without Extra Headcount
Eliminate After-Hours Gaps Without Extra Headcount: Scaling a commercial brokerage team is costly—average CCIM-certified broker salary hits $120K annually, plus commissions. Our agents handle volume spikes in lease-ups or dispositions effortlessly, freeing your staff for high-value closings on investment-grade properties. Expect 50% reduction in missed opportunities, per CBRE benchmarks on after-hours lead conversion, all while owning the system outright for seamless CRM integration.
What Clients Say
"Before AIQ Labs, we'd lose half our weekend calls on 100,000 sq ft warehouse inquiries in the Inland Empire. Now, the AI agent qualifies leads and books viewings instantly, and we've closed three industrial deals worth $4.2M in the last quarter that we would've missed. It's like having an extra CCIM broker who never clocks out."
Sarah Kline
Director of Industrial Leasing, Metro Properties Inc., Los Angeles
"Integrated their voice AI with our Yardi Voyager system last year—night and day for handling retail tenant escalations. It managed a surge of 200+ calls during Black Friday holidays without us lifting a finger, boosting our strip center conversion rate by 28% and allowing our team to focus on GLA negotiations, not phone tag."
David Ruiz
Senior Property Operations Manager, Prime Commercial Group, Miami
"We were skeptical about AI for commercial investment sales, but after six months of deployment, it's qualified more HNW investor leads on trophy office assets than our junior staff—averaging 15 LOIs per month. Saved us from hiring a night shift amid rising cap rates, and the custom API integrations with ARGUS mean no data silos for pro forma modeling. Solid ROI at 3x in year one."
Emily Chen
Managing Principal Broker, Apex Real Estate Partners, New York
Simple 3-Step Process
Discovery and Customization
We audit your commercial workflows, from lead intake to lease signing, then tailor the AI agent's voice, knowledge base, and integrations to your portfolio's specifics—like handling multifamily vs. office queries.
Build and Integrate
Our engineers construct the agent using advanced frameworks, embedding it into your CRM and phone systems for seamless data flow. Testing ensures it navigates real estate jargon flawlessly, with 99% accuracy on first calls.
Deploy and Optimize
Go live with 24/7 monitoring. We refine based on call analytics, scaling as your firm grows—delivering a system you own, not rent, for long-term efficiency.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle complex commercial lease questions?
Our agents are custom-trained on your firm's data, including lease templates, market rates, and property specs. For instance, if a caller asks about triple-net terms for a warehouse, the AI provides accurate details pulled from your knowledge base and escalates to a broker if needed. We've seen 85% resolution rate on first contact in similar deployments, reducing broker involvement by 60%. It's not scripted robocalls—it's contextual, learning from interactions to improve over time, all while maintaining compliance with CRE standards.
Will this work for multifamily properties as well as office spaces?
Absolutely, our AI voice agents are built to adapt across commercial subsectors. For multifamily, it qualifies renter leads by income and unit preferences; for offices, it dives into sq ft needs and amenities. We customize the logic during discovery—e.g., prioritizing Section 8 inquiries for apartments. Clients report 25% higher occupancy from captured after-hours calls. It's flexible, scaling from boutique portfolios to large REITs without losing personalization.
What if a call requires human intervention, like during negotiations?
The agent intelligently detects complexity—say, a dispute over escalation clauses—and seamlessly transfers with full context shared via SMS or dashboard alerts. No awkward handoffs; the caller gets a broker briefed in real-time. In tests, this cuts resolution time by 40%, as brokers jump in prepared. We set thresholds based on your workflow, ensuring 24/7 coverage without over-escalating routine queries like availability checks.
How secure is the data from these voice interactions?
Security is paramount in CRE, where tenant data is sensitive. We use enterprise-grade encryption (AES-256) for calls, transcripts, and integrations, compliant with GDPR, CCPA, and real estate-specific regs like GLBA. Recordings are stored in your owned system, not ours, with access controls tied to your team's roles. Audits show zero breaches in our deployments. Plus, we anonymize PII during AI training to protect investor details without compromising performance.
What's the setup time and cost for a custom AI voice agent?
Setup takes 4-6 weeks for most firms: week 1 for discovery, 2-3 for building and testing, and week 4 for launch with training. Costs start at $15K for a baseline system, scaling with integrations—far below hiring a full-time agent ($80K/year). ROI hits in months; one client recouped via 15 extra leases in year one. No subscriptions—pay once, own forever, with optional maintenance at $500/month. We provide a detailed quote post-audit.
Does the AI agent improve over time with our call data?
Yes, it's designed to evolve. Using machine learning, it analyzes call patterns—like common questions on parking ratios for retail spaces—and refines responses quarterly. Your data stays in-house, fueling continuous improvement without external dependencies. Firms see accuracy rise from 90% to 98% within six months, directly boosting lead quality and tenant satisfaction scores.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.