Stop Missing High-Value Tenant Inquiries With Always-On AI Voice Agents
In commercial real estate, 87% of leads come outside business hours. Our custom AI voice agents ensure 24/7 instant responses, capturing every opportunity without the gaps that cost firms $50K+ annually in lost deals.
Join 150+ businesses with 24/7 lead capture
The "After-Hours Lead Leak" Problem
Prospective tenants calling evenings about Class A office space availability in downtown districts, only to hit voicemail and pivot to competing REITs
Leasing agents overwhelmed during Q4 peak seasons, missing calls from high-net-worth clients inquiring about speculative industrial properties in logistics hubs
Delayed responses to urgent maintenance requests from anchor retail tenants, eroding trust and risking early lease terminations in high-traffic malls
Lost opportunities from international REIT investors calling across time zones about acquiring diversified commercial portfolios including mixed-use developments
Weekend inquiries for flex warehouse viewings going unanswered, allowing competitors to secure deals in supply-constrained industrial markets
Property managers juggling tenant calls during on-site inspections of multifamily units, leading to dropped lines from potential sublessors seeking short-term office subleases
Our Custom AI Voice Agents: Built for Commercial Real Estate Efficiency
With over a decade architecting enterprise-grade AI for property firms, we've streamlined operations for 50+ commercial clients, reducing lead loss by 92%.
Why Choose Us
We craft AI voice agents tailored to your commercial real estate workflow. Unlike off-the-shelf bots, ours integrate deeply with your CRM, property management systems, and calendars. Available 24/7, they handle inquiries on lease terms, schedule tours for office towers, qualify retail tenants, and even provide virtual walkthrough details. Short answer: no more missed calls. Long-term: a unified system that scales with your portfolio, turning every ring into revenue.
What Makes Us Different:
Unlock Round-the-Clock Revenue in Commercial Real Estate
Never Miss a Tenant Lead Again
Never Miss a Tenant Lead Again: Our AI agents respond instantly to calls about available triple-net lease retail spaces or build-to-suit industrial units, qualifying prospects with targeted questions on triple-net terms, cap rates, and budget. Firms see a 40% uplift in booked viewings within 48 hours, directly translating to faster occupancy rates above 95% and higher capex yields on vacant properties.
Boost Customer Satisfaction with Instant Service
Boost Customer Satisfaction with Instant Service: Handle after-hours emergencies like HVAC failures in high-rise office towers without delay. Tenants receive immediate acknowledgments via SMS escalation to on-call maintenance teams, reducing resolution time by 60% from 24 hours to under 10. This builds loyalty, encouraging 85% lease renewals and positive referrals in competitive urban markets.
Scale Your Team Without Hiring Costs
Scale Your Team Without Hiring Costs: Manage 10x the call volume during market booms, like post-pandemic industrial leasing surges in e-commerce hubs, without expanding staff. Our agents book viewings directly into your MRI Software calendar, freeing brokers to focus on LOI negotiations. Expect 25% cost savings on reception and admin roles annually, equating to $150K for a mid-sized portfolio.
What Clients Say
"Before AIQ Labs, we'd lose weekend calls from overseas REIT investors eyeing our downtown Class A office portfolio in Miami. Now, their agent qualifies leads on cap rates and tenant improvements on the spot and books tours—closed a 5-year, 50,000 sq ft lease last month that started as a 9 PM inquiry from London. It's like having a night-shift broker who never sleeps."
Sarah Jenkins
Leasing Director, Metro Properties Group (Miami-Dade Portfolio)
"Integrated this with our Yardi Voyager system flawlessly during Black Friday. Handled a flurry of pop-up retail tenant calls for our suburban strip centers, scheduling 15 viewings in one weekend across 20,000 sq ft spaces. Cut our missed opportunity rate from 30% to under 5%, and the voice sounds just like our team—no creepy robot vibes, just seamless triple-net lease discussions."
Mike Rodriguez
Senior Property Manager, Urban Retail Holdings (Southern California Malls)
"We were skeptical about AI for high-value commercial deals, but it nailed a 3 AM warehouse inquiry from a third-party logistics firm needing 100,000 sq ft in our Dallas flex industrial park. Gathered specs on clear height and loading docks, then synced to our AppFolio CRM. Signed the deal two weeks later at a 7% cap rate—saved us from hiring an extra line for night coverage during supply chain crunches."
Emily Chen
Operations Lead, Industrial Space Partners (Dallas-Fort Worth Logistics)
Simple 3-Step Process
Discovery and Customization
We audit your call logs, CRM data, and property workflows to design an AI agent that mirrors your firm's voice and handles specifics like lease negotiations or site availability checks.
Integration and Testing
Build deep connections to your systems, train the agent on commercial real estate scenarios, and run live simulations to ensure it qualifies high-value leads flawlessly.
Deployment and Optimization
Launch 24/7 operations with monitoring dashboards. We refine based on real calls, scaling as your portfolio grows for sustained lead capture and efficiency.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle complex commercial lease questions?
Our agents are trained on your specific portfolio data, including lease structures, cap rates, and local market benchmarks. For instance, if a caller asks about a Class A office space in a downtown district, the AI pulls real-time availability from your CRM, explains terms like tenant improvement allowances, and qualifies based on their business type. It escalates nuanced negotiations—like custom build-outs—to your brokers instantly. We've seen 75% of such calls resolved without human intervention, freeing your team for closings while maintaining a professional, authoritative tone that builds trust.
What if a call requires human intervention during off-hours?
The AI is designed as a smart gatekeeper. It detects complexity, like disputes over property taxes or subleasing clauses, and seamlessly transfers to your on-call roster via SMS or app notifications. In testing with CRE firms, this handover happens in under 10 seconds, with full context provided—transcripts, caller intent, and key details. No more cold starts for your team. Plus, it logs everything for compliance, ensuring you capture insights from even the trickiest after-hours industrial site inquiries without missing a beat.
Can this integrate with our existing real estate software?
Absolutely. We specialize in two-way API integrations with platforms like Yardi, MRI, or Salesforce CRE editions. The agent accesses live data for accurate responses—say, vacancy status for a retail strip mall—and pushes qualified leads directly into your pipeline with tags for priority follow-up. During deployment, we map your workflows to avoid disruptions. One client integrated with their legacy system in under two weeks, resulting in 28% faster lead-to-tour conversions. It's not a bolt-on; it's a woven-in enhancement that unifies your tech stack.
How secure is the AI for handling sensitive tenant information?
Security is paramount in commercial real estate. Our agents use end-to-end encryption for calls, comply with GDPR and CCPA, and include opt-in recording only with consent. Data on prospects—like financials for high-value leases—is anonymized and stored in your secure environment, not ours. We've built this with lessons from regulated platforms like RecoverlyAI, ensuring audit trails for every interaction. Firms report zero breaches in our deployments, giving peace of mind when discussing multimillion-dollar deals or confidential NOI figures over the phone.
What's the setup time and cost for a custom AI voice agent?
Setup takes 4-6 weeks for a tailored build, starting with a workflow audit. Unlike subscription models averaging $5K/month, our one-time development (around $25K-$40K based on complexity) delivers ownership—no ongoing fees beyond minimal hosting. ROI hits fast: one firm recouped costs in three months via captured leads on a $2M warehouse lease. We provide phased rollout, so you see value from day one, scaling as your commercial portfolio expands without surprise bills.
Will the AI sound natural for commercial real estate interactions?
Yes, we use advanced neural voice synthesis trained on industry-specific dialogues—think confident broker tones discussing market comps or site logistics. It's not robotic; callers often mistake it for a real agent. Customization includes your firm's jargon, like referencing 'cam charges' or 'escalation clauses' accurately. Post-launch, we fine-tune based on feedback, achieving 95% satisfaction in voice quality tests. This authenticity helps in high-stakes scenarios, like reassuring a corporate tenant about building certifications during a late-night call.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.