Stop Missing Client Calls After Hours Capture Every Lead with 24/7 AI Voice Agents
In the fast-paced world of marketing agencies, 87% of leads go unanswered after business hours, resulting in $250K+ in lost revenue annually for mid-sized firms. Our custom AI voice agents ensure round-the-clock availability, instantly qualifying prospects and booking consultations without the expense of a full-time team.
Join 150+ agencies with seamless client engagement
The "After-Hours Lead Loss" Problem
Missed RFP Responses During Peak Campaign Seasons, Resulting in 25-30% Lead Loss for Creative Agencies
Overloaded Account Managers Juggling Client Inquiries
Delayed Follow-Ups on Creative Brief Calls, Leading to Project Scope Misalignments and Client Frustrations
Lost Opportunities from International Client Time Zones
Inconsistent Qualification of New Business Leads, Causing Mismatched Pitches for Digital Strategy Projects
Resource Drain on Routine Client Status Updates for Ongoing Retainer Agreements
Enterprise-Grade AI Voice Agents Tailored for Marketing Agencies
With over 5 years building production-ready AI systems for client-relationship driven firms, we've helped agencies like yours eliminate after-hours gaps and scale outreach without added headcount.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf bots. We engineer custom AI voice agents that integrate seamlessly with your CRM, project management tools, and campaign platforms. These agents handle everything from initial client discovery calls to booking strategy sessions, using natural language processing fine-tuned to your agency's terminology and workflows. Proven to reduce missed opportunities by 95%, our solutions act like an always-on account executive, ensuring no lead slips through the cracks.
What Makes Us Different:
Unlock Round-the-Clock Client Engagement
Never Miss a High-Value Lead
Never Miss a High-Value Lead: Our AI agents provide instant responses to inbound calls, qualifying prospects based on budget, timeline, and service needs such as SEO audits or content strategy alignments. Agencies using our system report a 40% increase in booked consultations within 48 hours, turning after-hours inquiries into revenue-generating projects like multi-channel campaigns without manual intervention.
Boost Client Satisfaction with Instant Service
Boost Client Satisfaction with Instant Service: Like a vigilant campaign strategist always on duty, our voice agents deliver personalized updates on project statuses and creative deliverables, including progress on brand positioning or media planning phases. This round-the-clock availability has led to a 25% uplift in client retention rates over quarterly cycles, as agencies maintain strong relationships even during off-peak hours.
Free Up Your Team for Strategic Work
Free Up Your Team for Strategic Work: Automate routine inquiries and lead routing for services like account-based marketing or client onboarding, allowing your account managers to focus on high-impact tasks like pitch development and relationship building. Clients see a 35% reduction in administrative time within the first month, translating to more billable hours and faster project turnarounds on retainer scopes.
What Clients Say
"Before AIQ Labs, we'd lose 20-30% of our leads to voicemail purgatory on weekends during Q4 campaign rushes. Now, their voice agent handles initial pitches for social media campaigns, qualifying budget and timeline on the spot, and we've closed three major retainers worth $250K in the last quarter alone that would have gone cold."
Sarah Jenkins
Client Services Director at PixelForge Creative Agency
"Integrating the AI voice agent with our Monday.com setup was a game-changer for our workflow. It books discovery calls automatically for branding projects and even pulls in campaign briefs during the conversation, cutting response times from hours to seconds. Our client NPS score jumped from 7.2 to 9.1 in just six months, with 15% more projects moving to active status."
Mike Rivera
Operations Lead at BrandSpark Digital Marketing Firm
"As a boutique agency dealing with global clients across EMEA and APAC, time zones were killing our efficiency on SEO and content localization projects. The custom AI from AIQ Labs answers calls in multiple languages like English, Spanish, and Mandarin, qualifying leads on the spot by assessing scope and urgency. It's saved us from hiring an extra coordinator, helped us land a $150K contract last month, and improved our win rate by 28%."
Elena Vasquez
Founder and CEO at Digital Horizon Strategies
Simple 3-Step Process
Discovery and Customization
We audit your current call flows, CRM integrations, and client interaction patterns to design an AI voice agent tailored to your agency's unique needs, ensuring it speaks your language from day one.
Development and Integration
Our engineers build and test the agent using advanced frameworks, connecting it directly to your tools like Salesforce or Trello for seamless data flow and real-time lead qualification.
Deployment and Optimization
We launch the system with full monitoring, training your team on oversight, and iteratively refine based on call analytics to maximize conversion rates over the first 30 days.
Why We're Different
What's Included
Common Questions
How does the AI voice agent integrate with our existing marketing tools?
We custom-build integrations using secure APIs to connect directly with platforms like HubSpot, Marketo, or ActiveCampaign. For instance, during a call, the agent can pull lead data from your CRM, update records in real-time, and even schedule tasks in Asana. This eliminates silos, creating a unified workflow. Our process starts with a deep dive into your tech stack, ensuring zero disruption—deployments typically take 4-6 weeks with full testing. Agencies report 90% faster data sync, reducing manual entry errors that plague client onboarding.
Can the AI handle nuanced conversations about marketing campaigns?
Absolutely. Our agents are trained on your agency's knowledge base, including past campaign examples and service offerings, to engage in context-aware dialogues. For example, if a prospect inquires about PPC strategies, the AI references your benchmarks—like average ROI of 4:1—and asks qualifying questions on budget and goals. It's not rigid scripting; natural language understanding allows for dynamic responses, with 85% resolution rate on first calls per our benchmarks. We fine-tune post-launch based on transcripts to improve relevance.
What happens if a call requires human intervention?
The system intelligently detects complexity, such as detailed RFP discussions, and seamlessly transfers to your on-call team member with full context provided—a summary transcript, key qualifiers, and suggested next steps. This handover is smooth, maintaining the professional tone clients expect. In practice, only 15% of calls escalate, freeing your strategists for high-value work. We include training sessions to ensure your team is comfortable with the process, and analytics help identify patterns for ongoing optimization.
Is the AI voice agent compliant with data privacy regulations?
Yes, we prioritize compliance from the ground up, adhering to GDPR, CCPA, and industry standards like SOC 2. All calls are encrypted, with opt-in recording and data stored in your chosen secure environment. For marketing agencies handling sensitive client info, we implement role-based access and audit logs. Our RecoverlyAI platform, used in regulated sectors, proves this capability—zero breaches in 3 years. During setup, we tailor protocols to your needs, ensuring peace of mind when discussing confidential campaign strategies.
How much does a custom AI voice agent cost for our agency?
Pricing is bespoke, starting at $15,000 for initial build and integration, with ongoing maintenance at $1,500/month scalable by call volume. This replaces the $50K+ annual cost of a part-time receptionist or outsourced service, delivering ROI through captured leads—typically 3x payback in the first year. We base quotes on your call traffic and features, like multi-language support for global clients. A free consultation includes a customized projection, factoring in your projected 20-30% lead increase.
How quickly can we see results after deployment?
Most agencies notice immediate impact: 24/7 coverage means zero missed calls from launch day. Full optimization takes 2-4 weeks as we analyze initial interactions and refine responses. For example, one client saw a 28% uptick in qualified leads within the first month. We provide weekly performance reports, tracking metrics like conversion rates and response times, to ensure rapid iteration. This hands-on approach, rooted in our engineering expertise, gets you to peak efficiency faster than templated solutions.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.