Stop Missing Prospective Students After Hours AI Voice Agents That Answer Every Call, 24/7
We understand the frustration of a ringing phone at 10 PM from a motivated student ready to enroll in your welding program, only to go unanswered. Vocational schools like yours lose 30% of leads to after-hours gaps, but our custom AI agents ensure zero missed opportunities, boosting enrollment by up to 25% without adding staff.
Join 150+ education providers with round-the-clock student engagement
The "After-Hours Enrollment" Problem
Prospective students call after evening vocational classes, but administrative staff has clocked out, leaving inquiries about apprenticeship slots unanswered
Overwhelmed admissions teams in trade programs miss critical follow-ups on inquiries about HVAC certification timelines and enrollment prerequisites
Instructors in high-demand training sessions, like automotive repair workshops, can't pause to handle real-time questions on tool requirements or safety protocols
Weekend workshops for welding certifications result in unanswered queries about renewal deadlines and hands-on lab availability
High dropout rates in enrollment for culinary arts programs due to delayed responses on financial aid options like Pell Grants or workforce scholarships
Struggling to provide consistent guidance for scheduling hands-on courses, such as nursing clinical rotations or electrician fieldwork placements
Our Custom AI Voice Agents: Built for Vocational Success
With over 50 deployments in education and training, we've helped schools like yours turn missed calls into enrolled students.
Why Choose Us
You're not alone in feeling the strain of limited hours in a field where students' lives don't follow a 9-to-5 schedule. We've seen vocational trainers juggle calls while prepping labs, only to lose potential apprentices. At AIQ Labs, we build AI voice agents from the ground up, tailored to your school's workflow. These aren't off-the-shelf bots; they're custom-engineered to speak the language of trades like HVAC or automotive repair, answering questions on program durations, tool requirements, or apprenticeship pathways. Available 24/7, they qualify leads, book tours, and even guide on funding—seamlessly integrating with your student management system. Short on time? We handle the complexity, so you focus on outcomes.
What Makes Us Different:
Unlock Scalable Learning with Always-On Support
Never Miss a Motivated Student
Never Miss a Motivated Student: Imagine a late-night call from a parent inquiring about your culinary arts program. Our AI responds instantly, gathers details on their career goals like kitchen management aspirations, and schedules a virtual kitchen tour—capturing 100% of leads that would otherwise vanish. Vocational schools report 40% higher conversion rates within the first semester, turning curiosity into committed classroom seats for trade certifications.
Boost Enrollment Without Extra Headcount
Boost Enrollment Without Extra Headcount: Staff burnout is real when every call pulls from training time, like during active welding simulations. Our agents handle routine queries round-the-clock, freeing your team for high-touch advising on apprenticeship pathways. One technical institute saw inquiries double during off-hours, leading to a 28% enrollment spike in just three months—no added salaries required, allowing focus on skill-building sessions.
Personalize Guidance for Better Outcomes
Personalize Guidance for Better Outcomes: Like a dedicated mentor available anytime, our AI tailors responses to individual paths—explaining electrician apprenticeships with step-by-step licensing details or nursing prerequisites including clinical hour breakdowns with empathy. This builds confidence, reducing drop-off by 35% during the application window and ensuring students start strong in your scalable, competency-based programs over a full academic year.
What Clients Say
"Before AIQ's voice agent, we'd lose weekend calls from prospective students interested in our diesel mechanics apprenticeship. Now, it qualifies their experience level, books 15 shop tours a month automatically, and our enrollment jumped 22% last quarter. It's like having an extra admissions rep who never sleeps, especially during peak hiring seasons for trades."
Maria Gonzalez
Admissions Director, Apex Trade Institute
"Our associate nursing program was getting hammered with after-hours questions on clinical rotation schedules and prerequisite validations. The AI handles it all now—explains options, checks real-time availability for labs, even follows up via email. We went from 10% lead loss to capturing every one, adding 45 students in six months and boosting our NCLEX pass rates."
Dr. Raj Patel
Program Coordinator, Horizon Vocational College
"Setting up the voice agent for our AWS-certified welding program was seamless in under a week. It qualifies leads by asking about prior fabrication experience and OSHA compliance needs, and we've cut no-shows for orientations by half. Real difference-maker for our small team managing back-to-back fabrication labs."
Sarah Jenkins
Operations Manager, SkillForge Training Center
Simple 3-Step Process
Discovery and Customization
We dive into your vocational programs, pain points, and student journeys to design an AI agent that fits like a custom glove—tailored to your exact enrollment workflow.
Build and Integrate
Our engineers craft the agent with your terminology, integrating it directly into your student database for real-time updates on course availability and registrations.
Deploy and Optimize
Go live with 24/7 coverage, then we monitor performance, refining based on actual calls to ensure it evolves with your school's needs—like a lesson plan that improves each class.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle complex questions about vocational certifications?
We get it—students often have detailed concerns, like how your electrician program aligns with state licensing. Our custom agents are trained on your specific curriculum and regulations, using natural language to explain pathways clearly. For instance, it can walk through prerequisites, duration, and costs step-by-step. If it's too nuanced, it seamlessly transfers to your team with a summary. We've seen this reduce clarification calls by 60%, letting instructors focus on hands-on training. It's all built to feel like a supportive advisor, not a robot.
Absolutely, integration is our specialty. We map the AI directly to tools like your LMS or CRM, pulling real-time data on class spots or waitlists. No more manual updates. For a recent vocational partner, we synced it with Blackbaud in two weeks, ensuring every call reflects current openings. This creates a single source for enrollment, cutting errors and saving hours weekly. You're not alone if your systems feel fragmented—we've untangled that for dozens of schools.
What if a student needs human interaction during the call?
We design for empathy first. The AI detects when a conversation needs a personal touch—like emotional barriers to enrolling in nursing—and hands off smoothly, sharing notes on the student's concerns. It's like passing the baton in a relay; no info lost. One training center reported 90% of escalations resolved faster, as staff jumps in prepared. We've seen this build stronger relationships, turning hesitant callers into committed students.
How much does a custom AI voice agent cost for a vocational school?
Costs vary by your scale, but we start consultations free to map needs. For a mid-sized school with 200 students, expect $15K-$25K upfront for build and integration, then low maintenance. No endless subscriptions—it's your owned asset. Compare that to hiring a part-time rep at $40K/year; our ROI hits in months via captured leads. We understand budget pressures in education; that's why we focus on measurable outcomes like 20-30% enrollment lifts.
Is the AI secure for handling student personal information?
Security is non-negotiable in education. We build with encryption, GDPR/FERPA compliance, and role-based access, ensuring data like financial aid queries stays protected. Calls are logged only as needed, with automatic purging. For a compliance-heavy trade school we worked with, audits passed flawlessly. You're not alone worrying about breaches—we've fortified systems for 50+ providers, so you can trust it handles sensitive convos like a vault.
How quickly can we get the AI voice agent up and running?
From discovery to deployment, it's typically 4-6 weeks for a tailored setup. We start with your input on key scenarios, like automotive repair inquiries, then build and test rigorously. A recent partner in culinary training was live in 35 days, handling calls during their busy open house. Short timelines without shortcuts—because we know timely support captures eager students before they look elsewhere.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.