Stop Missing Client Calls After Hours and Watch Your Retention Soar with 24/7 AI Support
Imagine your clinic's phone ringing at 10 PM with a potential client ready to book their first nutrition consult, but no one's there to answer. Our AI Voice Agents handle it instantly, booking 30% more appointments without you lifting a finger.
Join 250+ wellness businesses capturing every lead around the clock
The "After-Hours Black Hole" Problem
Clients calling at midnight about tweaking their low-carb meal plans or HIIT routines but hitting voicemail every time
Missing weekend inquiries from busy parents seeking personalized weight loss programs with family-friendly yoga or cardio options
Overwhelmed staff ignoring calls during peak gym hours, losing follow-ups
New clients dropping off after hours because no one answers their doubts about progress in body composition tracking or supplement efficacy
Seasonal resolution rushes overwhelming your lines, leading to unsubscribed memberships
Seasonal New Year's resolution rushes overwhelming your lines with queries on bootcamp sign-ups and detox programs, leading to unsubscribed memberships
Custom-Built AI Voice Agents Tailored to Your Clinic's Rhythm
We've powered voice AI for over 100 wellness practices, turning chaotic call volumes into seamless client journeys
Why Choose Us
Let's be honest, running a weight loss clinic means dealing with unpredictable client needs—like that 2 AM call from someone recommitting to their goals. Here's the thing: our AI Voice Agents are custom-built for your exact workflow, integrating with your scheduling software and member database. They're not off-the-shelf bots; we engineer them to sound like your team's friendly nutritionist, handling everything from booking weigh-ins to answering carb-counting questions. You're probably thinking, 'Will it fit our vibe?' Absolutely—we train them on your clinic's language, ensuring every interaction feels personal and retention-focused. Round-the-clock availability means you never miss a lead, capturing those after-hours opportunities that build loyalty.
What Makes Us Different:
Unlock Round-the-Clock Client Wins That Drive Retention
Never Miss a Motivation Moment
Never Miss a Motivation Moment: Your clients often hit peak resolve late at night or on weekends—our AI grabs those calls instantly, booking consults for personalized training sessions and answering queries on calorie tracking. Result? A 25% uptick in sign-ups from off-hours within the first 3 months, turning fleeting interest into committed gym memberships without you ever hearing the ring.
Boost Satisfaction Like a Personal Trainer Always On Call
Boost Satisfaction Like a Personal Trainer Always On Call: Imagine a client stressing over a stalled weight loss plateau at 11 PM; our agent provides tailored encouragement, macro adjustment tips, and motivation based on their logged workouts right then. This constant support feels like an extension of your wellness center, lifting Net Promoter Scores by 40% in 6 months and slashing churn as members feel truly cared for, day or night.
Capture Every Opportunity, Effortlessly
Capture Every Opportunity, Effortlessly: No more after-hours gaps leading to lost revenue—our agents qualify leads for group fitness classes, schedule follow-ups for progress check-ins, and even remind clients of their next body scan or supplement refill. Wellness centers see 35% more retained members over a year because every interaction reinforces your commitment, like a workout buddy who's never too tired to show up.
What Clients Say
"Before AIQ's voice agent, we'd lose so many evening calls from night-shift nurses wanting to join our evening bootcamp program. Now, it's booking sessions at 9 PM like clockwork— we've added 15 new clients in just two months without hiring extra staff, boosting our January enrollment by 20%."
Dr. Elena Vasquez
Clinic Director, SlimPath Wellness Center
"Our retention was dipping because clients felt ignored outside business hours about their macro tracking or yoga progress. The AI handles their quick questions on portion sizes perfectly, and it's integrated with our fitness app for seamless workout reminders. Saw a 28% drop in cancellations last quarter—game-changer for our small team managing group classes."
Marcus Lee
Operations Manager, FitLoss Wellness Studio
"I was skeptical about AI sounding natural, but it greets callers just like our front desk and even follows up on missed HIIT goals with custom encouragement. During the January resolution rush, it managed 200+ calls solo about detox challenges and personal training, helping us retain 80% of new sign-ups who might've bailed otherwise—our highest retention yet."
Sarah Thompson
Lead Nutritionist, WeightWise Fitness Clinic
Simple 3-Step Process
Discovery and Customization
We dive into your clinic's daily flow—your client personas, common queries like calorie tracking, and integration needs. Then, we build the agent from scratch, training it on your protocols for that perfect, personalized touch.
Seamless Deployment and Testing
Your custom AI goes live, handling calls 24/7 while we monitor and tweak based on real interactions. We ensure it books appointments directly into your calendar, just like your team would, with zero disruptions to your routine.
Ongoing Optimization and Growth
We analyze call data to refine responses, boosting retention metrics like follow-up engagement. Your clinic owns this system, scaling as you grow—think adding voice reminders for group classes without extra costs.
Why We're Different
What's Included
Common Questions
How does the AI Voice Agent handle sensitive weight loss discussions?
We get it—weight loss is personal, and clinics need to build trust fast. Our agents are custom-trained on empathetic, non-judgmental language drawn from your protocols, like gently addressing emotional eating without prying. They stick to general guidance on topics like hydration tips or exercise tweaks, always escalating to your experts for anything medical. For instance, if a caller mentions a plateau, the AI might suggest a quick journaling prompt while booking a consult. We've built in HIPAA-compliant logging, so all interactions are secure and auditable. Clinics using this report clients feeling heard right away, which boosts that first-session show-up rate by 20%. It's like having a compassionate receptionist who's available 24/7, ensuring no one feels dismissed after hours.
Will this integrate with my existing clinic software?
Absolutely, and that's where we shine. You're probably juggling tools like your EMR for client records and scheduling apps for classes—we build deep, two-way integrations so the AI pulls real-time data, like availability for a nutrition session, and pushes updates back seamlessly. No more manual entry that eats into your day. For a weight loss clinic, this means the agent can check a client's history mid-call to reference their last weigh-in, making responses feel tailored. We've done this for 50+ wellness setups, handling everything from simple calendars to full CRMs. Setup takes just 2-3 weeks, and it's all custom-coded for reliability, so you own the connections without relying on shaky APIs.
What if a call needs a human touch, like detailed program advice?
Smart question—AI excels at the 80% of routine stuff, but we design for smooth handoffs on the rest. If a caller dives into specifics, like adapting a keto plan for diabetes, the agent politely says something like, 'I'd love to connect you with our specialist right away,' then texts or emails your team with full context. It's trained to detect nuance, using your clinic's cues to qualify urgency. In practice, this cuts your staff's triage time by 50%, letting them focus on high-value interactions. One clinic we worked with saw response times drop from 24 hours to minutes for escalations, keeping clients engaged and reducing drop-offs during those critical first weeks of a program.
How much does a custom AI Voice Agent cost for our clinic?
Costs vary based on your scale, but think of it as an investment that pays off fast. For a mid-sized weight loss clinic handling 200 calls a month, we're looking at a one-time build fee around $15K-$25K, plus minimal ongoing hosting under $500/month—far less than a part-time receptionist. We tailor to your needs: basic lead capture is lighter, while full integration with retention features adds depth. The ROI? Clients capture 30% more after-hours bookings, translating to thousands in added revenue from retained members. We start with a free consult to map your workflow and quote precisely, ensuring it's built for your budget without the endless subscriptions that drain wellness businesses.
Can the AI help with retention beyond just answering calls?
Yes, and that's the beauty of our custom approach—we go beyond reactive support to proactive retention. The agent can initiate outbound calls, like gentle check-ins for clients midway through a 12-week program: 'Hey, how's week 6 going? Need tips for that upcoming challenge?' It's all scripted from your success strategies, pulling from client data to personalize. For weight loss clinics, this means timely nudges on plateaus or celebrating small wins, which data shows lifts renewal rates by 25%. We track outcomes in your dashboard, refining based on what resonates—like more focus on community events. It's like an always-on accountability partner, helping you keep members motivated long-term without burning out your team.
How natural does the voice sound, and can we customize it?
It sounds incredibly human—think warm, approachable, like your lead coach chatting on the phone. We use advanced synthesis tuned to match accents or tones from your team recordings, so it fits your clinic's vibe, whether energetic for motivation or calm for consultations. Customization is key: we script responses around your lingo, like referencing 'transformation challenges' instead of generic terms. Test calls during build let you tweak phrasing for authenticity. Clinics tell us clients often don't realize it's AI at first, which builds trust instantly. And for 24/7 reliability, it's uptime is 99.9%, handling everything from quick queries to booking with the same friendly flow.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.