Stop Missing Member Calls After Hours AI Voice Agents That Work 24/7
Imagine your studio's phone ringing off the hook at 2 AM with a potential new member ready to sign up for classes, but no one's there to answer. Our custom AI voice agents ensure you capture every inquiry, boosting retention by up to 30% without the hassle of extra staff.
Join 500+ businesses with round-the-clock member support
The "After-Hours Member Loss" Problem
Late-Night Inquiries for Yoga Class Schedules Go Unanswered, Losing Potential New Members to Competing Studios
Busy Peak Hours During HIIT Sessions Leave Member Calls on Hold, Leading to Frustrated Drop-Ins and Lower Class Attendance
No-Show Appointments for Personal Training Slots Drain Revenue from Small Group Fitness Classes, Forcing Last-Minute Cancellations
Manual Follow-Ups on Post-Workout Recovery Consultations Eat Into Certified Trainer Time, Delaying Client Progress
Seasonal Membership Spikes for New Year Wellness Challenges Overwhelm Phone Lines During Promotions, Causing Lead Leakage
Inconsistent Responses to Injury Recovery and Mobility Questions from Runners Erode Trust in Your Expert Wellness Guidance
Round-the-Clock AI Voice Support, Built Just for Your Studio
We've powered over 200 fitness centers with custom AI that fits their unique rhythms, from yoga retreats to high-intensity bootcamps
Why Choose Us
Here's the thing: in the fitness world, timing is everything. A member calls at midnight inspired by a late-night scroll through your class schedule, but your team is asleep. Our AI voice agents step in seamlessly, answering with the warmth of a front-desk pro. We craft them to handle everything from booking spin classes to rescheduling personal training sessions, all tailored to your studio's vibe and workflow. No more missed opportunities. You're probably thinking, 'Will it sound robotic?' Let's be honest—ours chat like a fellow gym enthusiast, building rapport that keeps members coming back. We integrate directly with your booking software, ensuring every interaction drives retention without you lifting a finger.
What Makes Us Different:
Unlock Non-Stop Member Engagement That Drives Loyalty
Capture Every Lead, 24/7
Capture Every Lead, 24/7: Never miss a call from a potential new member inquiring about your spin class availability or holistic wellness packages at midnight. Our AI voice agents qualify leads instantly by asking about fitness goals and experience levels, booking intro sessions or virtual tours on the spot—resulting in 25% more sign-ups during off-hours, just like that urban boutique gym that saw monthly memberships jump 30% after replacing voicemail with seamless AI handling.
Boost Retention with Instant Responses
Boost Retention with Instant Responses: Members get quick, empathetic answers to questions about Pilates class availability, supplement recommendations, or stress-relief techniques anytime, reducing churn by addressing concerns right away and preventing motivation dips. One yoga studio reported a 15% drop in class cancellations within the first quarter after our AI started proactively confirming barre sessions and sending reminder texts, keeping wellness journeys on track.
Free Up Your Team for What Matters
Free Up Your Team for What Matters: Certified trainers and wellness coaches focus on hands-on sessions like mobility drills or nutrition planning, not endless call duty. Our AI handles routine inquiries like extending personal training packages, troubleshooting foam roller usage, or updating group class preferences automatically, saving your staff 10+ hours weekly on admin tasks and letting them nurture deeper client bonds that drive repeat visits and referrals in the competitive wellness space.
What Clients Say
"Before AIQ Labs, we'd lose so many evening calls from busy professionals wanting to join our restorative yoga series after work—it was heartbreaking watching them slip away. Now, the voice agent qualifies their flexibility needs and books them right into our next beginner flow class, and we've added 12 new members in just two months without hiring extra front-desk staff."
Sarah Jenkins
Owner, Flow Wellness Yoga Studio in Seattle
"Our bootcamp inquiries spiked during our January New Year's resolution promo, but our small team couldn't keep up with the volume. The custom AI handles it all seamlessly, even rescheduling missed sessions for minor strains or suggesting low-impact alternatives, and our retention rate climbed from 72% to 88% in three months—total game-changer for scaling without burnout."
Mike Rodriguez
General Manager, Peak Performance CrossFit Gym in Austin
"I was skeptical about AI sounding natural for our wellness chats on things like meditation apps or recovery shakes, but this one nails our supportive vibe perfectly. It followed up on a member's late-night query about vegan protein options at 11 PM with tailored suggestions, and they renewed their six-month transformation package the very next day—finally closing those after-hours trust gaps."
Lisa Chen
Operations Director, Vitality Holistic Fitness Center in Portland
Simple 3-Step Process
Discovery Call
We chat about your studio's peak times, class types, and pain points—like those forgotten follow-ups after free trials—to map out exactly what your AI needs to handle.
Custom Build
Our team designs and trains the voice agent using your real call scripts and integrates it with your booking tools, ensuring it feels like an extension of your front desk.
Launch and Optimize
Go live with 24/7 coverage, then we monitor performance—like call conversion rates for HIIT classes—and tweak based on your feedback for peak efficiency.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle urgent member issues like forgotten gym bags or class changes?
Great question—urgency is key in fitness. Our agents are programmed to recognize high-priority keywords, like 'forgot my towel' or 'need to swap my PT slot,' and respond immediately with solutions, such as directing to lost-and-found protocols or pulling up available times from your schedule. For anything needing a human touch, it seamlessly transfers the call or texts a staff member. We've seen this cut resolution time from hours to minutes, keeping members happy and loyal. It's all custom-built to your studio's rules, so it feels personal, not automated.
Will the AI sound too robotic for our wellness-focused brand?
You're probably thinking that, and we get it—fitness is about connection. We use advanced natural language models fine-tuned with warm, encouraging scripts that mimic a supportive coach. For example, instead of 'Class booked,' it might say, 'Awesome choice on that sunrise yoga—see you there for a great stretch!' We've trained on real gym calls to capture that relatable energy. Studios report members often prefer the instant availability over waiting for a callback, boosting satisfaction without losing your brand's heart.
Can it integrate with our existing booking system like Mindbody?
Absolutely, integration is our specialty. We build direct, two-way connections so the AI can check real-time availability for Pilates or spin classes and book spots instantly, updating your system without manual entry. No more double-bookings or lost revenue. For a recent client, this meant syncing with their app for mobile confirmations too. It's all done securely, with your data staying in one unified place, saving your team from juggling apps during busy mornings.
What if a call is about something niche, like our specialized recovery programs?
We tailor the AI to your exact offerings, so for recovery programs, it knows details like session durations or prerequisites. It can guide callers through options, answer FAQs on techniques, and even suggest complementary classes. If it's too specific, like a custom injury plan, it escalates gracefully: 'I'd love to help with that—let me connect you to our expert trainer right now.' This setup has helped one studio handle 40% more inquiries on their rehab services without extra staff, all while maintaining that caring wellness touch.
How much does customization cost, and what's the timeline?
Costs start around $5,000 for a basic setup, scaling based on complexity—like adding voice biometrics for member verification—but it's a one-time build for ownership, not monthly fees. Timeline? We kick off with a quick audit of your calls, build a prototype in 2-3 weeks, and launch fully in 4-6 weeks with testing. A barre studio we worked with went live in five weeks and recouped costs in two months through better retention. We focus on quick wins so you see value fast, without disrupting your operations.
Is the AI compliant with health data privacy laws?
Yes, we prioritize compliance from the start, adhering to HIPAA where needed for wellness chats involving health info. All calls are encrypted, data is stored securely in your controlled environment, and we avoid logging sensitive details unless you specify. For fitness studios, this means safe handling of queries about medical clearances for classes. Our RecoverlyAI platform proves it—we've deployed in regulated spaces without issues. You'll get full transparency on how data flows, ensuring peace of mind while keeping members' trust intact.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.