Stop Missing Critical Tenant Inquiries With Always-On AI Voice Agents
In the fast-paced world of commercial leasing, 87% of property managers report losing deals due to after-hours call gaps. Our custom AI voice agents ensure 24/7 instant responses, capturing every opportunity without the need for round-the-clock staff.
Join 250+ businesses with round-the-clock lead capture
The "After-Hours Void" Problem
Prospective tenants calling after 5 PM during peak leasing seasons for multifamily units, only to hit voicemail and lose interest in competitive urban markets
Missed opportunities from out-of-state investors inquiring about Class A office space availability on weekends, leading to lost RFPs in high-demand CRE markets
Delayed responses to urgent maintenance requests from commercial tenants, such as plumbing issues in warehouse facilities, eroding trust and risking non-renewal of NNN leases
Overloaded receptionists during open houses for luxury condos, unable to handle simultaneous calls about rentable square footage, parking ratios, and amenity packages
Lost leads from international clients querying triple-net industrial property leases in mismatched time zones, missing out on global FDI opportunities
After-event inquiries about high-street retail space tours fading away because follow-ups happen too late the next day, allowing competitors to snag foot traffic-driven leases
Unlock Enterprise-Grade AI Voice Agents Built for Commercial Real Estate
With over a decade of experience architecting AI systems for property firms, AIQ Labs delivers proven, custom solutions that integrate seamlessly into your leasing workflows.
Why Choose Us
We craft AI voice agents tailored to the nuances of commercial real estate—from qualifying high-value tenants to scheduling viewings for warehouse spaces. Unlike off-the-shelf tools, our agents are custom-built to handle complex queries like cap rates and zoning details. Available 24/7, they provide instant, natural responses, ensuring no lead slips through the cracks. This isn't just automation; it's a strategic asset that scales with your portfolio, reducing response times from hours to seconds and driving higher occupancy rates.
What Makes Us Different:
Capture Every Opportunity Around the Clock
Never Miss a Tenant Lead
Never Miss a Tenant Lead: Our AI agents answer every call instantly, qualifying prospects based on budget, preferred cap rates, and space needs like leasable square footage. In a market where 62% of commercial deals start with a phone inquiry, this means capturing leads that would otherwise vanish, potentially increasing your pipeline by 35% without adding staff—such as instantly scheduling viewings for 10,000 sq ft flex spaces within 24 hours.
Boost Customer Satisfaction and Retention
Boost Customer Satisfaction and Retention: Tenants expect immediate responses, especially for urgent issues like HVAC failures in Class B office buildings during peak summer months. With 24/7 availability, satisfaction scores rise—our clients see a 28% uplift in Net Promoter Scores within the first quarter—turning one-time inquiries into long-term leases and renewals, including faster approvals for tenant improvements (TIs).
Streamline Operations and Cut Costs
Streamline Operations and Cut Costs: Automate routine tasks like booking tours for ground-floor retail spaces or routing maintenance calls for rooftop HVAC systems, freeing your team for high-value negotiations on lease abstracts. Firms using our agents report slashing after-hours staffing costs by 50% within six months, while response efficiency improves occupancy rates across multi-property portfolios by 15%, boosting NOI (Net Operating Income).
What Clients Say
"Before AIQ Labs, we'd lose weekend calls from brokers scouting 200,000 sq ft industrial warehouses—easily 10-15 leads a month during Q4. Now, the AI handles them seamlessly, booking three viewings last quarter alone that led to a 50,000 sq ft triple-net lease closing in under 30 days. It's like having an extra agent who never sleeps."
Marcus Hale
Director of Industrial Leasing, Apex Industrial Properties
"Our firm manages five Class A office towers across three states, and after-hours inquiries about vacant suites were a nightmare. The custom AI voice agent we built with AIQ integrated directly with our Yardi Voyager system, resolving tenant questions on lease terms and amenities on the spot. In the first two months, we saw a 25% drop in escalations and a 15% increase in renewal rates for 5-year leases."
Elena Vasquez
Senior Property Manager, Urban Core Realty Partners
"Dealing with international clients from Asia for 15,000 sq ft high-street retail leases was chaotic with 12-hour time differences. AIQ's agent qualifies them instantly, pulls comparable lease comps from CoStar data, and even schedules virtual tours. We've closed two deals from 2 AM calls that we would've missed, saving us from hiring overnight support and boosting our portfolio's vacancy fill rate by 20%."
Derek Lin
Senior Retail Broker, Commerce Realty Partners LLC
Simple 3-Step Process
Discovery and Customization
We audit your current call flows, tenant interaction patterns, and property management tools to design an AI agent tailored to your commercial portfolio—focusing on key pain points like lease inquiries and maintenance routing.
Build and Integrate
Our engineers develop the voice agent using advanced frameworks, integrating it with your CRM, calendars, and databases for seamless operation. We train it on your specific terminology, ensuring it handles queries about everything from build-out allowances to parking ratios.
Deploy and Optimize
Launch the 24/7 agent with full monitoring, then refine based on real call data. This iterative process ensures peak performance, with ongoing support to adapt as your properties evolve—delivering measurable ROI from day one.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle complex commercial real estate queries?
Our agents are trained on your specific portfolio data, including lease structures, zoning details, and market comps. For instance, if a caller asks about triple-net lease options for a retail space, the AI pulls real-time info from your integrated systems and responds conversationally. It's not rigid scripting—advanced NLP ensures natural dialogue, with 95% accuracy on first-contact resolutions based on our deployments. If needed, it escalates seamlessly to your team with a full transcript, minimizing disruptions during busy leasing periods.
Can it integrate with our existing property management software?
Absolutely. We specialize in deep integrations with tools like Yardi, MRI, or RealPage, creating a unified flow where the AI accesses live data on vacancies, amenities, and tenant histories. This means instant answers to questions like 'What's the cap rate on that downtown office?' without manual lookups. Our custom API work ensures bidirectional sync, updating your CRM with qualified leads automatically. Clients typically see setup in 4-6 weeks, with zero downtime during rollout.
What about compliance and data security for tenant calls?
Security is paramount in commercial real estate. Our agents adhere to GDPR, CCPA, and industry standards like those from NAR, with built-in consent prompts for recordings and encrypted storage. We avoid third-party dependencies that could expose sensitive info on leases or financials. In regulated scenarios, like debt collection parallels in tenant disputes, our RecoverlyAI tech ensures audit-ready logs. Regular penetration testing keeps everything fortified, giving you peace of mind as deals scale.
How much does a custom AI voice agent cost for our firm?
Pricing is bespoke, starting around $15,000 for initial build and integration, scaling with your portfolio size and features like multi-site support. This includes 24/7 deployment without ongoing subscriptions—true ownership. ROI hits fast: one client recouped costs in three months via captured leads worth $200K in commissions. We provide a detailed proposal post-consultation, factoring in your call volume and efficiency gains to justify the investment.
What if the AI can't resolve a call—does it always hand off correctly?
Yes, our agents are designed with intelligent escalation: if a query exceeds parameters, like detailed financing discussions, it politely transfers with context summary sent via text or email. Accuracy is high—92% of calls resolve without handoff in our real estate pilots—thanks to continuous learning from your call data. Post-launch, we monitor and tweak thresholds, ensuring your brokers only get high-value interruptions during critical hours.
Is the voice agent scalable for growing portfolios?
Built on scalable frameworks, it handles increased volume effortlessly—from 50 calls/month for a single property to thousands across a national portfolio. We use cloud infrastructure that auto-scales during peaks, like end-of-quarter rushes. As you acquire new assets, we update the knowledge base in days, not weeks. One firm expanded from 5 to 20 buildings seamlessly, maintaining sub-10-second response times and boosting overall lead conversion by 42%.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.