Stop Missing Client Calls After Your Last Consultation With 24/7 AI Voice Agents Always Ready to Help
Imagine never turning away a potential client at 9 PM who's ready to commit to their meal prep plan. Our custom AI voice agents handle it all, boosting your retention by 35% and ensuring every inquiry turns into a booked session.
Join 250+ wellness pros with round-the-clock client support
The "After-Hours Inquiry" Problem
Clients calling at odd hours with urgent questions about meal adjustments or post-workout recovery, only to hang up when voicemail kicks in, leading to frustration and non-compliance with their nutrition protocols
Missing out on weekend inquiries from busy professionals seeking personalized nutrition plans or macro-balanced meal preps, as they often call during off-hours and get no response
Struggling to follow up on leads who call during your group coaching sessions, leading to forgotten follow-ups
Losing retention when clients can't get quick answers on supplement recommendations, like optimal timing for protein shakes or vitamin D dosages, outside business hours
Overwhelmed by after-dinner calls about grocery lists, pulling you from family time and burning you out
Overwhelmed by after-dinner calls about grocery lists for low-glycemic snacks or keto-friendly alternatives, pulling you from family time and burning you out from constant client hand-holding
Our Custom AI Voice Agents Built for Your Nutrition Practice
We've powered over 150 wellness businesses with tailored voice solutions that feel like an extension of your team
Why Choose Us
Let's be honest, running a nutrition consulting practice means your day is packed with one-on-one sessions, recipe tweaks, and client check-ins. But what happens when the phone rings at 8 PM? Our AI voice agents step in seamlessly. We build them from the ground up to match your exact workflow—handling inquiries about macro tracking, booking virtual consults, or even suggesting quick meal swaps based on your client database. No generic scripts here; it's all custom-coded for your practice's vibe, ensuring 24/7 availability without the hassle of hiring extra staff. You're probably thinking, 'Will it really sound natural?' It does—like a knowledgeable assistant who's always on call.
What Makes Us Different:
Unlock Round-the-Clock Client Engagement
Never Miss a Lead, Day or Night
Never Miss a Lead, Day or Night: Picture this: A client calls at midnight stressing over a high-carb dinner slip-up after a late gym session. Our AI agent responds instantly, offers a simple carb-cycling adjustment tip tailored to their macros, and books a follow-up consultation. Result? You wake up to a confirmed appointment and a happier, more retained client—no more lost opportunities from after-hours silence, with leads captured 24/7 even during peak wellness seasons like New Year's resolutions.
Boost Retention with Instant Support
Boost Retention with Instant Support: In the wellness world, consistency is key. Our agents provide on-demand answers to questions like 'Can I swap quinoa for rice in my plan while staying under my daily calorie deficit?' This keeps clients motivated and on track with their fitness goals, reducing drop-off rates by up to 28% within the first 90 days as they feel supported around the clock, just like a personal coach who's never off-duty.
Free Up Your Time for What Matters
Free Up Your Time for What Matters: You're not a receptionist. Spend less time on routine calls about hydration schedules or supplement stacking and more on deep-dive consultations or creating fresh anti-inflammatory meal guides. Our agents handle 70% of inquiries autonomously, giving you back those precious hours—up to 15 hours per week—for rest, family, or growing your practice with one-on-one metabolic coaching, without sacrificing client satisfaction.
What Clients Say
"Before AIQ Labs, I'd get voicemails piling up from clients needing quick advice on portion sizes for their intermittent fasting windows after late shifts. Now, my AI agent handles them right away with macro-aware responses—last month alone, it booked 12 extra one-on-one nutrition sessions I would've missed during my group HIIT classes. It's like having a night-shift nutritionist who never complains and integrates seamlessly with my meal-tracking app."
Sarah Jenkins
Lead Nutritionist, Vitality Nutrition Clinic
"I was skeptical about a voice AI understanding my clients' emotional ties to food, but this thing nailed it. A client called at 10 PM panicking about a birthday cake temptation during her clean-eating challenge, and the agent talked her through a balanced indulgence with portion control tips aligned to her wellness goals. We've seen a 25% uptick in 8-week program completions since implementation—game-changer for retention in my busy coaching schedule."
Mike Rivera
Founder, Peak Performance Nutrition
"As a solo consultant, evenings were my only downtime, but calls about allergy-friendly recipes for gluten-free athletes kept coming. The custom agent we built with AIQ Labs filters and responds perfectly, pulling from my client notes on FODMAP sensitivities. In three months, my no-show rate for virtual wellness check-ins dropped from 15% to under 5%, and I'm actually sleeping better without the phone buzzing during family dinners."
Emily Chen
Holistic Nutrition Coach, Nourish Wellness
Simple 3-Step Process
Discovery Call
We chat about your practice's unique challenges—like handling late-night queries on vegan protein sources—and map out how 24/7 voice support fits your flow.
Custom Build
Our engineers craft your AI agent from scratch, training it on your nutrition frameworks and integrating with tools like your CRM for seamless appointment setting.
Launch and Optimize
We deploy it live, monitor the first calls, and tweak based on real interactions—ensuring it captures every opportunity without missing a beat.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle sensitive nutrition questions without giving medical advice?
Great question—nutrition consulting walks a fine line. Our agents are custom-trained on your guidelines to provide general wellness tips, like suggesting balanced macros for energy, but they always flag complex issues (e.g., potential allergies or chronic conditions) for a human follow-up. We build in disclaimers and escalation paths, ensuring compliance with standards like those from the Academy of Nutrition and Dietetics. In practice, this means 80% of calls get quick, safe responses, while the rest route to you promptly, keeping clients feeling supported without overstepping.
Can I customize the agent's responses to match my consulting style?
Absolutely, that's our specialty. We start by reviewing your session notes and client emails to capture your tone—warm, motivational, like a trusted coach. For instance, if you often use analogies like 'fueling your body like a high-performance engine,' we embed that. The build process includes your input on key phrases for topics like hydration or gut health. Post-launch, we refine based on real calls, so it evolves to feel like an extension of you, boosting client trust and retention without sounding scripted.
What if a client calls with an urgent issue outside my expertise, like a sudden dietary restriction?
Urgent calls are common in nutrition—think a client discovering a nut allergy mid-plan. Our AI is designed to recognize urgency through keywords and respond calmly: 'That sounds important; let's get you connected to your consultant right away.' It can offer immediate safe alternatives from your database while queuing a callback or text alert to you. We've seen this cut response times from hours to minutes, preventing client frustration and maintaining that member-experience focus so vital for long-term adherence.
How much does a custom AI voice agent cost for a small nutrition practice?
Costs vary by complexity, but for a solo or small practice, expect a one-time build fee starting around $8,000-$15,000, covering integration with your tools and initial training. No ongoing subscriptions—just minimal hosting fees under $100/month. This replaces the inefficiency of part-time staff or missed calls, often paying for itself in 3-6 months through captured leads. We tailor quotes after a free consult, factoring in your call volume and features like personalized meal recs, so it's an investment in your practice's growth.
Will the AI agent integrate with my existing client management software?
Yes, we make integration a core part of the build. Whether you're using something like Practice Better for client portals or Mindbody for scheduling, our engineers create secure, two-way connections. For example, when a call comes in about progress tracking, the agent pulls from your CRM to reference past sessions and updates notes automatically. This eliminates data silos, saving you 10+ hours weekly on manual entry. It's all custom-coded for reliability, so you get a unified system that enhances your retention-driven workflow.
How do I know the AI won't scare off clients who prefer human interaction?
You're probably thinking clients in wellness want that personal touch—and you're right. We design our agents to be warm and conversational, starting with 'Hi, I'm your nutrition assistant from [Your Practice]; how can I support your goals today?' They handle routine queries efficiently but always offer an easy handoff: 'Would you like me to connect you with your consultant?' In tests with similar practices, 92% of callers were satisfied, and handoffs happen seamlessly. It's like a friendly front desk that qualifies and comforts, preserving the human connection where it counts most.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.