Stop Losing Sparring Sessions to Admin Overload Reclaim Your Dojo's Focus with AI Automation
Imagine saving 15+ hours a week on manual tasks, boosting your retention by streamlining member check-ins and class scheduling without the hassle of clunky apps.
Join 200+ businesses with streamlined operations and happier members
The "Dojo Chaos" Problem
Endless Manual Rosters Eating Instructor Time: Juggling paper sign-ins and attendance logs during peak-hour classes, pulling focus from technique drills and student form corrections
Member Retention Slipping Due to Forgotten Follow-Ups
Belt Testing Logistics Turning into a Scheduling Nightmare: Coordinating rank promotions across multiple age groups and skill levels, with overlapping parent calendars and venue bookings
Payment Chases Disrupting Class Flow and Cash Flow
Injury Report Drudgery Slowing Down Safety Protocols
Trial Class No-Shows Wasting Prime Mat Space: Empty spots on the dojo floor during intro sessions, losing potential leads for beginner yoga or kickboxing trials
Our Custom AI Workflow Automation Built Just for Your Dojo
With years of experience partnering with fitness pros, we've seen how martial arts schools thrive when tech handles the grunt work.
Why Choose Us
Here's the thing: running a martial arts school is tough enough with demanding classes and dedicated students. You're probably thinking, 'I need more time on the mats, not behind a desk.' We get it. At AIQ Labs, we build tailored AI systems that weave into your daily rhythm—automating rosters, reminders, and reports so you can focus on what matters: building stronger students and a tighter community. No more juggling apps that don't talk to each other. We craft a unified setup from scratch, saving you hours and keeping members coming back for more.
What Makes Us Different:
Unlock Real ROI for Your School
Slash Admin Time by 15 Hours Weekly
Slash Admin Time by 15 Hours Weekly: Let's be honest, chasing attendance sheets mid-class kills the vibe—especially when you're spotting forms or leading warm-ups. Our AI handles roster updates, QR-code check-ins, and real-time attendance syncing automatically, freeing instructors to focus on drills and personalized feedback. One school owner told us it felt like adding an extra class without hiring help—pure productivity boost, with one dojo reclaiming 2 full evenings for family time each week.
Boost Retention with Smart Member Insights
Boost Retention with Smart Member Insights: You're probably thinking retention is all about great teaching, but missed follow-ups on belt milestones or posture progress can make students ghost. We automate personalized nudges via app notifications for upcoming tests, trial-to-membership conversions, and wellness check-ins, turning one-time visitors into lifelong practitioners. Expect a 20-30% uplift in renewals within 6 months, backed by real dojo data from 50+ studios.
Cut Costs on Clunky Software Subscriptions
Cut Costs on Clunky Software Subscriptions: Ditch the subscription chaos of mismatched apps for tracking gi sizes, class packs, and injury logs—for a single, owned system tailored to your studio. Our custom build eliminates manual errors in autopay setups, belt test registrations, and compliance reports, saving you $3,000-$5,000 yearly while scaling with enrollment spikes from seasonal bootcamps. It's like streamlining your gi inventory—no waste, all efficiency, with seamless integration for POS and CRM tools.
What Clients Say
"Before AIQ, I was spending Fridays reconciling payments from 150 members across our taekwondo and self-defense classes—it was exhausting and pulled me away from coaching. Now, the system flags late dues during app-based sign-ups and auto-sends friendly reminders with payment links. We've cut admin time in half, from 10 hours to 5 weekly, and our retention jumped 25% last quarter thanks to smoother onboarding. It's a game-changer for a busy dojo like ours juggling multiple belts and schedules."
Mike Rivera
Owner, Dragon Fist Martial Arts Studio in Austin, TX
"Handling trial class no-shows for our intro kickboxing sessions was killing our momentum, with up to 40% empty mats on Saturdays. Their AI now predicts risks based on sign-up patterns and sends personalized SMS reminders 24 hours prior, filling spots we used to lose. In the first month, we added 12 new students without extra marketing spend, boosting our trial conversion rate to 65%. Honestly, it's like having an extra black belt on staff for ops, letting us focus on building community."
Sarah Kim
Head Instructor, Apex Dojo Academy in Seattle, WA
"Belt testing prep for our 80 junior students used to take weeks of chaotic emails, calls, and manual skill checklists. The custom workflow automates everything from progress tracking in the member portal to automated parent notifications and certificate generation. We ran our last yellow-belt cycle in just 4 days instead of 3 weeks, with zero scheduling conflicts, and feedback from families has been amazing—enrollment in kids' programs is up 15%. Worth every penny for the peace of mind in our high-volume wellness center."
Carlos Mendoza
Program Director, Warrior Path Martial Arts Studios in Miami, FL
Simple 3-Step Process
Discovery Session
We dive into your dojo's daily grind— from class rosters to member journeys—to map out exactly where time slips away. No cookie-cutter plans; this is all about your setup.
Custom Build Phase
Our engineers craft your AI system, integrating with tools like your CRM or payment gateway. We test rigorously to ensure it fits like a well-worn glove, handling everything from injury logs to promo emails.
Launch and Optimize
Go live with full training for your team. Then, we monitor and refine based on real usage, scaling as your school grows—ensuring long-term wins without the usual tech headaches.
Why We're Different
What's Included
Common Questions
How does this AI handle our unique class structures, like mixed-level sessions?
We start by auditing your schedule—think kids' taekwondo mornings and evening jiu-jitsu flows—to build automations that adapt. The AI learns from your data, auto-adjusting rosters for drop-ins or make-ups without manual overrides. One client saw a 40% drop in scheduling errors right away. It's not rigid; it flexes like a good warm-up routine, ensuring no mat time is wasted. Plus, we include a simple dashboard where instructors can tweak on the fly during busy nights.
Will this replace my current software, or just add more tools?
Great question—we're all about ditching the chaos, not adding to it. Our custom build integrates with what you already use, like Mindbody or your payment processor, creating one unified system you own. No more switching tabs mid-class. For a dojo we worked with, this meant consolidating five apps into one seamless flow, saving $500 monthly in subs. We handle the migration smoothly, with zero downtime, so your operations keep punching strong.
What's the ROI timeline for a school like mine with 100 members?
You're probably eyeing the numbers—fair enough. Most dojos see payback in 3-6 months through time savings alone: 10-15 hours weekly reclaimed from admin, at your hourly value, that's quick cash back. Add retention boosts—say, 15% fewer drop-offs—and revenue climbs. A recent partner calculated $8K saved yearly on labor, plus $12K from better member sticks. We provide a custom projection in your consult, tailored to your enrollment and fees.
Can the AI manage parent communications for youth programs?
Absolutely, parents are key in martial arts, especially for kids' classes. Our system automates progress updates, event invites, and behavior notes, all personalized—like 'Johnny's roundhouse is improving!' It pulls from attendance and instructor inputs, sending via email or text. One school cut parent queries by 60%, letting senseis focus on demos. We ensure it's compliant with privacy rules, and you control the tone to match your dojo's warm vibe.
How secure is this for sensitive member data like medical histories?
Security is non-negotiable in fitness, especially with injuries and health info. We use enterprise-grade encryption and compliance standards like GDPR, building only what you need without bloat. Data stays in your owned system, not scattered across vendors. For a dojo handling tournament waivers, we added role-based access so only coaches see relevant details. Regular audits keep it tight—peace of mind so you can teach without worry.
What if our school grows or changes class offerings?
Growth is the goal, right? Our systems are designed to scale seamlessly—adding branches or new programs like weapons training triggers automatic expansions in the AI. We include quarterly reviews to adapt, like optimizing for seasonal camps. A client went from 80 to 150 members, and the workflow handled it without a hitch, just minor tweaks. It's built tough, like training for black belt, evolving as your dojo levels up.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.