Stop Wasting Hours on Manual Enrollment and Progress Tracking Reclaim 20+ Hours Weekly with Custom AI Automation
We understand the relentless pressure to deliver results for students while juggling endless admin tasks. You're not alone—many test prep leaders lose valuable teaching time to repetitive data entry and fragmented tools. Our tailored AI workflows cut through that chaos, saving you 15-25 hours per week and boosting your ROI by 3x through streamlined operations focused on scalable learning outcomes.
Join 150+ education businesses with streamlined operations and improved student outcomes
The "Fragmented Admin" Problem
Endless manual data entry for student registrations, including verifying transcripts and scheduling SAT/ACT test prep sessions
Struggling to personalize individualized education plans (IEPs) or adaptive study paths amid growing class sizes in online and in-person programs
Fragmented learning management systems (LMS) and assessment tools causing delays in tracking student performance metrics like quiz scores and attendance
Overwhelmed by repetitive grading of essays and providing feedback loops in vocational training courses that steal valuable teaching time
Difficulty scaling enrollment outreach for certificate programs without losing personalization in applicant advising and virtual campus tours
Siloed data from student information systems (SIS) leading to missed insights on retention in degree programs and success rates in certification exams
Our Custom AI Workflow Automation Built for Test Prep Excellence
With over a decade of experience in education tech integrations, we've helped 50+ test prep firms transform chaotic processes into efficient, student-centered systems.
Why Choose Us
We get it—running a test prep company means balancing high-stakes student outcomes with the grind of daily admin. You've likely spent late nights reconciling spreadsheets for SAT prep schedules or chasing down enrollment forms. That's the reality we've seen time and again. At AIQ Labs, we build bespoke AI workflows from the ground up, tailored to your exact needs. No off-the-shelf templates here. We replace your patchwork of tools with a unified system that automates enrollment, personalizes learning paths, and tracks progress in real-time. This isn't just automation; it's a scalable foundation that lets you focus on what matters: helping students achieve their best scores.
What Makes Us Different:
Unlock Quantifiable Gains for Your Test Prep Operations
Save 20+ Hours Weekly on Admin Tasks
Save 20+ Hours Weekly on Admin Tasks: Imagine redirecting that time to refining lesson plans or one-on-one mentoring in test prep sessions. Our AI handles enrollment forms with transcript integration, auto-schedules adaptive practice tests based on skill gaps, and generates real-time progress alerts—freeing instructors to boost SAT/ACT pass rates by up to 25%. Short on staff during peak enrollment seasons like summer bootcamps? This scales effortlessly, like a tireless virtual teaching assistant supporting 24/7 access.
Achieve 3x ROI Through Efficiency and Retention
Achieve 3x ROI Through Efficiency and Retention: Manual processes in grading and tracking bleed resources; our custom automations cut operational costs by 40% while improving student retention in online courses. Track engagement metrics like LMS logins and assignment completion in real-time to intervene early—like a vigilant coach spotting knowledge gaps before certification exams. Clients in vocational training see payback in under 6 months, with higher completion rates driving repeat enrollments and alumni referrals.
Boost Productivity with Personalized Student Journeys
Boost Productivity with Personalized Student Journeys: No more one-size-fits-all plans for diverse learners. AI analyzes performance data from quizzes and discussions to create tailored study roadmaps aligned with Bloom's Taxonomy levels, reducing dropout by 30% in large cohort programs. It's like having a personal tutor for every student in MOOCs or corporate training, ensuring scalable learning without extra hires. Your team gains actionable insights that directly lift final exam scores and positive course evaluations.
What Clients Say
"Before AIQ Labs, we were drowning in manual SAT score tracking and transcript uploads—our team spent 15 hours a week just compiling reports for parent meetings. Now, the custom AI dashboard auto-generates everything with LMS integration, and we've cut admin time by half. Student satisfaction jumped, with 20% more reenrollments in our after-school programs last quarter alone."
Maria Gonzalez
Director of Operations, Apex Test Prep Academy
"Scaling our GRE program amid remote learning meant chaos with personalized plans and feedback on practice essays. Their AI workflow integrated our Canvas LMS perfectly, automating adaptive feedback loops. We saved 12 hours weekly on grading, and our pass rates improved from 78% to 92% in just three months. It's transformed how we deliver results for international students."
David Chen
Founder and Lead Instructor, Elite GRE Prep Institute
"Enrollment was a nightmare with scattered emails, application forms, and virtual advising sessions for our coding bootcamps. AIQ built a system that qualifies leads via AI chatbots and auto-enrolls in under 5 minutes with prerequisite checks. Costs dropped 35%, and we onboarded 50 more students this season without adding staff. Finally, time for what we do best: hands-on teaching and project mentoring."
Sarah Patel
CEO, Summit Coding Academy
Simple 3-Step Process
Discovery and Audit
We start with a deep dive into your test prep workflows—mapping out pain points like manual grading or enrollment hurdles. This ensures our solution fits your student-outcome goals perfectly, no guesswork.
Custom Design and Build
Our engineers craft AI automations tailored to your needs, from auto-personalizing ACT plans to integrating progress trackers. We test rigorously to guarantee seamless scalability for growing classes.
Deployment and Optimization
We roll out the unified system, train your team, and monitor performance. Ongoing tweaks ensure it evolves with your business, delivering sustained time savings and better student results.
Why We're Different
What's Included
Common Questions
How does AI workflow automation specifically benefit test prep companies?
In test prep, time is everything—yours and your students'. Our custom AI handles repetitive tasks like auto-enrolling students after diagnostics or generating tailored SAT practice schedules based on weak areas. This saves instructors 20 hours weekly, letting them focus on high-impact teaching. We've seen firms reduce admin costs by 40% while boosting completion rates. It's not generic; we tailor it to your curriculum, ensuring scalable learning without the hassle of juggling tools. Plus, with built-in analytics, you get insights into retention trends, helping refine programs for better outcomes.
What makes your solutions different from off-the-shelf education software?
Off-the-shelf tools often force test prep companies into rigid templates that don't fit unique needs, like customizing for LSAT vs. GMAT tracks. We build custom AI from the ground up, integrating your existing systems into one owned platform. No more subscription chaos or brittle connections. For example, we can automate feedback loops that adapt to individual student paces, something generic apps can't. Our approach delivers true ROI—clients report 3x efficiency gains—because it's engineered for your workflows, not a one-size-fits-all model.
How long does it take to implement AI automation for our test prep operations?
We understand you can't afford downtime during peak prep seasons. Implementation typically takes 4-8 weeks, starting with a quick audit of your current setup—like enrollment processes or progress tracking. We build in phases: design, testing, and rollout with minimal disruption. For a mid-sized firm, we once automated grading for 500 students in under 6 weeks, saving immediate hours. Post-launch, we optimize based on real usage, ensuring it scales as your classes grow without ongoing headaches.
Is the AI secure for handling sensitive student data in test prep?
Absolutely—student privacy is non-negotiable in education. We design all workflows with FERPA compliance in mind, using encrypted data flows and role-based access. Unlike patchwork tools, our unified system minimizes breach risks by centralizing secure handling. We've audited systems for ed-tech clients, incorporating features like anonymized analytics for performance insights. Your data stays yours, with full ownership and no third-party dependencies that could expose info. It's peace of mind, letting you focus on outcomes, not compliance worries.
Can this automation help with scaling our test prep programs?
Scaling test prep often means more students but the same admin burden—until now. Our AI automates personalization at scale, like generating 1,000 unique study paths from one dataset, without extra staff. It forecasts demand for class slots and auto-adjusts schedules, preventing overbooking. One client scaled from 200 to 600 students yearly, cutting costs by 35% while maintaining 90% satisfaction. We build for growth, integrating predictive tools that align with your student-outcome focus, ensuring efficiency keeps pace with expansion.
What kind of ROI can test prep companies expect from your services?
We lead with measurable savings: expect 15-25 hours reclaimed weekly per team member, translating to $50K+ annual cost reductions for a 20-person firm. Beyond time, ROI comes from higher retention—our automations enable targeted interventions that lift pass rates by 20-30%, driving repeat business. Payback happens in 4-6 months, with long-term gains from scalable ops. It's not abstract; we track metrics like enrollment speed and dropout reduction, showing clear 3x returns tied to your bottom line and student success.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.