Stop Wasting Hours on Admin Tasks That Pull You Away from Coaching Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours per week on manual scheduling, member check-ins, and progress tracking—so you can focus on what matters: building stronger athletes and boosting retention in your CrossFit box.
Join 200+ fitness businesses with streamlined operations and happier members
The "CrossFit Chaos" Problem
Endless Manual Scheduling for Daily WODs, HIIT Classes, and Open Gym Slots
Tracking Member Progress in Outdated Spreadsheets That Miss PR Updates and Form Feedback
Juggling Member Payments for Drop-Ins and Unlimited Memberships with Retention Emails Across Fragmented Apps
Missed Check-Ins for Bootcamp Sessions Leading to Dropping Retention Rates Among Casual Lifters
Customizing Nutrition Plans for Post-Workout Recovery Without Automated Macro Insights or Calorie Tracking
Handling Injury Reports from Olympic Lifts and Mobility Sessions Manually After Every Class
Our Custom AI Workflows: Built from Scratch for Your CrossFit Box
We've helped dozens of CrossFit gyms ditch fragmented apps and own a unified system that scales with your community.
Why Choose Us
Let's be honest—you're probably thinking your gym's too unique for off-the-shelf software. That's why we build everything custom at AIQ Labs. We dive into your daily grind: from syncing class rosters with your CRM to automating personalized progress reports. No more subscription chaos. We create a single, owned AI system that integrates your tools seamlessly, turning admin drudgery into effortless efficiency. Picture this: AI that predicts peak class times based on member habits, or flags at-risk dropouts before they ghost. It's all tailored to your box's vibe, ensuring every automation boosts member experience and retention.
What Makes Us Different:
Unlock Time Savings and ROI: See the Gains in Weeks
Save 15+ Hours Weekly on Scheduling and Admin
Save 15+ Hours Weekly on Scheduling and Admin: No more double-booking WODs, HIIT circuits, or coach rotations—our AI handles seamless class sign-ups, sends personalized reminders via text for that 6 AM metcon, and auto-reschedules based on member feedback like 'too sore from yesterday's deadlifts.' That's precious time back for hands-on coaching technique or designing that epic hero workout, directly boosting retention as members feel truly seen and supported in their fitness journey.
Boost Retention by 25% with Predictive Insights
Boost Retention by 25% with Predictive Insights: Our AI dives into attendance patterns from squat cycles to yoga flows and engagement metrics to flag members at risk of lapsing after a tough programming week. Get automated, friendly nudges like 'Hey, missed you in yesterday's AMRAP—here's a tailored mobility tip to ease those tight hips.' Owners see churn gaps close within 3 months, turning one-time drop-ins into lifelong athletes without ramping up marketing budgets.
Cut Costs by 40% on Tool Subscriptions
Cut Costs by 40% on Tool Subscriptions: Ditch juggling five apps for WOD bookings, PR tracking, and retention emails—swap in one intuitive AI hub tailored for CrossFit boxes and boutique studios. For a mid-sized gym with 150 members, that's $500+ monthly savings you can redirect to upgrading kettlebells or coach bonuses. Efficiency soars with real-time dashboards, ROI materializes in 2-3 months, and your operations run as smooth as a flawless clean and jerk.
What Clients Say
"Before AIQ Labs, Fridays were lost to reconciling attendance sheets from our packed WODs and chasing stragglers after HIIT nights. Now, the system auto-tracks PRs on lifts like snatches and sends weekly progress recaps with form tips—I've reclaimed two extra hours daily to refine our programming for better athlete gains. Retention's jumped 18% since January, and my coaches are fired up about using data to personalize sessions for the first time."
Mike Rivera
Head Coach at IronForge CrossFit, a 200-Member Box in Austin, TX
"We integrated their AI with our nutrition app, and it's revolutionized personalized meal plans right after metabolic conditioning or endurance rows—now it auto-adjusts macros based on session intensity. Slashed my admin time from 12 hours to 3 per week tracking logs, and members are committing longer because they hit visible results like faster recovery times without me nagging for updates."
Sarah Kline
Owner of Apex Strength Gym, a Functional Fitness Studio in Denver, CO
"The custom injury flagging was a lifesaver during our January onboarding rush—AI analyzed form feedback from squat progressions and prompted PT referrals for potential tweaks early on. Eliminated those tedious manual reviews post-session, and we've cut dropouts from minor strains by 22% over the last six months. Should've switched to this automation ages ago for our high-volume classes."
Tom Herrera
Operations Manager at ForgeFit Box, a CrossFit Affiliate in Seattle, WA
Simple 3-Step Process
Discovery Call and Workflow Audit
We chat about your box's pain points—like chaotic drop-in scheduling—and map out exactly how AI can streamline it. No cookie-cutter plans; this is all about your setup.
Custom Build and Integration
Our engineers craft your AI system, linking it to your member database and class tools. Think automated check-ins that feed into retention analytics—tested rigorously before launch.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor for tweaks. You'll see immediate wins, like faster onboarding, with ongoing support to keep things scaling as your community grows.
Why We're Different
What's Included
Common Questions
How does this AI handle the variability in CrossFit class sizes and intensities?
Great question—CrossFit's all about that unpredictability, right? Our custom AI learns from your historical data, like past class attendance during holiday rushes or peak summer sessions. It predicts demand, auto-adjusts capacities, and even suggests scaling options for members based on their PR history. For instance, if a box like yours runs varied intensities, the system integrates with your programming app to flag when to cap sign-ups or notify waitlists. We've seen gyms reduce overbooking by 35%, freeing you to focus on coaching rather than logistics. It's built to adapt, just like your athletes do in a tough AMRAP.
What if my gym uses specific software already—can you integrate with it?
Absolutely, integration is our bread and butter. Whether you're on Mindbody for bookings, Wodify for tracking, or even custom spreadsheets for nutrition plans, we create deep, two-way connections. No superficial patches that break during updates. Take a recent CrossFit client: they had fragmented tools causing double entries on member check-ins. We built AI bridges that pull data in real-time, automating everything from attendance to progress emails. Setup takes about 4-6 weeks, and it scales without hiccups. You're not replacing tools; we're making them work as one powerhouse system for your box.
How much time does it really save for a small CrossFit gym?
Let's be honest, small boxes feel the admin pinch hardest. For a 100-member gym, our automations typically reclaim 10-15 hours weekly—think no more manual roster updates or chasing lapsed payments. One owner told us they went from 8 hours on Fridays sorting retention emails to zero, redirecting that to program design. ROI kicks in fast: if your coaches bill at $50/hour, that's $2,000+ monthly value. We quantify it during your audit, tailoring to your workflow so savings match your scale. It's not just time; it's time for what grows your community.
Is this secure for handling sensitive member data like health info?
Security is non-negotiable in fitness, especially with injury histories or nutrition details. We build with enterprise-grade encryption and compliance like GDPR/HIPAA in mind, ensuring member data stays locked down. Our systems use role-based access—so coaches see progress, but not full medical notes. A CrossFit partner with 200 athletes reported zero breaches post-implementation, even during high-volume Open registrations. We audit everything pre-launch and provide ongoing monitoring. You're entrusting us with your community's trust; we treat it like our own box's reputation.
What happens after the initial build—do I get support?
You're not left hanging once it's live. We include 3 months of hands-on optimization, tweaking based on real usage—like refining AI for your seasonal challenges. After that, flexible support packages keep things humming, from quarterly reviews to on-demand fixes. One gym owner shared how we adjusted their retention AI mid-year to handle post-pandemic drop-offs, boosting stickiness by 20%. It's a partnership: we monitor performance metrics and suggest upgrades, ensuring your system grows with your box. No endless contracts—just results that keep delivering.
Can this AI help with growing my CrossFit community through marketing?
Definitely—retention's key, but smart automation fuels growth too. Our workflows include lead scoring for prospects from local events or social referrals, prioritizing those likely to join based on fitness interests. For example, AI can auto-generate personalized invites for a free trial WOD, pulling from your waitlist data. A client saw 15% more sign-ups in three months by automating follow-ups on inquiries. It's all custom: we tie it to your member experience goals, like nurturing drop-ins into regulars without spammy blasts. Growth feels organic when the tech works behind the scenes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.