Stop Losing Hours Tracking Vehicles and Approving Maintenance Automate Your Fleet Operations with Custom AI
Fleet managers waste 15-20 hours weekly on manual dispatching and compliance checks. Our AI workflows cut that by 70%, delivering 3x ROI in the first year through precise route optimization and predictive maintenance.
Join 250+ businesses with streamlined operations and reduced downtime
The "Fleet Chaos" Problem
Manual route planning for delivery trucks leads to 20% fuel waste and 30-minute average delays in last-mile deliveries
Unpredictable maintenance scheduling for heavy-duty vehicles causes 15% unplanned downtime from engine or transmission breakdowns
Paper-based electronic logging device (ELD) entries for driver hours-of-service (HOS) create FMCSA compliance risks and 2-week audit delays
Disconnected telematics data silos from GPS units and onboard diagnostics hinder real-time visibility into vehicle location and performance
Labor-intensive manual tracking of diesel fuel consumption and odometer mileage inflates operational costs by 10-15% annually
Delayed parts ordering for brakes or tires due to fragmented integrations with OEM suppliers strands vehicles for 24+ hours
Custom AI Workflows Built for Your Fleet
With over a decade engineering AI for logistics and automotive, we've streamlined operations for 50+ fleet companies, reducing downtime by industry-leading benchmarks.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf tools. We engineer bespoke AI systems tailored to your fleet's unique rhythms—from integrating telematics with dispatch software to automating HOS compliance. Picture your operations like a finely tuned engine: every component synchronized, no friction. Our approach starts with mapping your exact pain points, then building a unified platform that replaces subscription sprawl with owned, scalable intelligence. Short on time? We deliver prototypes in weeks, not months. The result? A system that anticipates issues, optimizes routes, and frees your team for strategic decisions.
What Makes Us Different:
Quantifiable Gains for Your Fleet
Reclaim 15+ Hours Weekly on Dispatching
Reclaim 15+ Hours Weekly on Dispatching: AI algorithms integrate real-time traffic, weather, and cargo weight data from truck telematics to generate optimal routes compliant with HOS regulations. Fleet ops at a mid-sized logistics firm saw delivery times drop 25% within 3 months, saving 18 hours per dispatcher weekly and cutting diesel fuel costs by 12% through reduced idling.
Boost ROI with Predictive Maintenance
Boost ROI with Predictive Maintenance: Our AI models analyze telematics data from engine sensors to forecast failures in transmissions or brakes, scheduling repairs during off-peak hours to avoid breakdowns. Clients report 35% fewer roadside incidents in the first year, translating to $40K annual savings per 50-truck fleet, with vehicle uptime increasing by 20% for higher revenue per mile.
Streamline Compliance and Reduce Audit Stress
Streamline Compliance and Reduce Audit Stress: Automate ELD data collection from vehicle black boxes and HOS reporting to ensure FMCSA compliance without manual entry. One fleet manager eliminated 10 hours of weekly log reviews over 6 months, avoiding $15K in potential fines and reducing audit preparation time from days to hours, allowing focus on route optimization.
What Clients Say
"Before AIQ Labs, our dispatchers spent mornings manually resolving route conflicts for our 40-truck fleet during holiday peaks—it was total chaos with constant rerouting. Now, the AI optimizes paths using live telematics data, and we've cut diesel fuel expenses by 14% since Q2 implementation. It's like having an extra dispatcher who factors in HOS limits and never takes breaks."
Mike Reynolds
Operations Director, TransLink Trucking Services (Midwest Regional Carrier)
"We faced a surprise FMCSA audit and were digging through stacks of paper ELD logs for our cross-country hauls. AIQ Labs integrated our system to auto-generate HOS reports from telematics feeds in under 5 minutes. It saved us 20 hours of prep time and prevented a $10K fine—compliance is now proactive. Vehicle downtime dropped 28% in the first two months, keeping our schedules on track."
Sarah Chen
Fleet Compliance Manager, AutoHaul Logistics (National Freight Operator)
"Seamlessly integrating our legacy Garmin GPS units with AIQ's workflow eliminated delayed orders for critical parts like alternators, which used to strand our semi-trucks for days. We've reclaimed 12 hours a week on admin tasks, and unscheduled maintenance costs are down 22% year-over-year after six months. AIQ truly understands the demands of long-haul fleets."
Tom Vargas
VP of Fleet Operations, RoadRunner Transport (Interstate Delivery Network)
Simple 3-Step Process
Discovery and Mapping
We audit your current fleet workflows, from telematics to dispatch, identifying bottlenecks like manual routing or siloed data. This tailored assessment ensures our AI targets your exact challenges.
Custom Build and Integration
Our engineers construct your AI system, weaving in APIs for ELDs, GPS, and suppliers. We test rigorously to guarantee seamless operation, delivering a prototype within four weeks.
Deployment and Optimization
Roll out the unified platform with training for your team. We monitor performance, refining algorithms based on real fleet data to maximize efficiency and ROI over the first 90 days.
Why We're Different
What's Included
Common Questions
How does your AI handle real-time changes like traffic jams in fleet routing?
Our custom AI continuously pulls data from your telematics providers and external APIs for traffic, weather, and road closures. It recalculates routes on the fly, prioritizing factors like delivery windows and fuel efficiency. For a 100-truck fleet, this means dynamic adjustments without dispatcher intervention, reducing delays by up to 30%. We train the model on your historical data to learn patterns specific to your routes, ensuring decisions align with your operational priorities. Implementation involves secure API connections, tested for latency under 5 seconds.
What makes your maintenance prediction accurate for diverse vehicle types?
We build models using machine learning frameworks like TensorFlow, analyzing telematics data such as engine hours, mileage, and vibration patterns. For mixed fleets—say, semis and vans—we segment predictions by vehicle class, incorporating manufacturer specs and your maintenance history. Accuracy hits 85-90% in reducing unplanned downtime, based on benchmarks from similar automotive clients. The system flags issues early, like brake wear, and automates work order creation in your CMMS, saving hours on manual inspections.
How do you ensure compliance with DOT regulations in the AI workflows?
Compliance is baked in from the start. Our AI automates Hours of Service tracking via ELD integration, generating electronic logs that meet FMCSA standards. It flags violations in real-time, like excessive driving time, and prepares audit-ready reports. We've helped fleets pass surprise inspections without issues, cutting preparation time from days to minutes. All data is encrypted and stored with audit trails, adhering to privacy laws. For custom needs, like IFTA reporting, we tailor the logic to your state-specific rules.
Can this AI system integrate with our existing fleet management software?
Absolutely. We specialize in deep, two-way API integrations with platforms like Samsara, Verizon Connect, or custom ERPs. No superficial connections—our engineers map data flows to create a unified system, eliminating silos. For instance, vehicle status from telematics feeds directly into dispatch scheduling. Setup includes data mapping sessions to avoid disruptions, with 99% compatibility in our deployments. This replaces manual exports, boosting accuracy and saving 10-15 hours weekly on data reconciliation.
What's the typical timeline and cost for implementing AI workflow automation?
Timelines vary by fleet size, but we deliver a working prototype in 4-6 weeks after discovery, with full rollout in 2-3 months. Costs start at $25K for SMB fleets, scaling based on customizations like multi-depot support. ROI kicks in fast—clients see 3-5x returns in year one through savings on fuel (10-15%) and labor (20+ hours/week). We provide a detailed proposal post-audit, including phased pricing to minimize upfront investment. No long-term contracts; you own the system outright.
How scalable is the AI solution as our fleet grows?
Built on cloud-native architecture with frameworks like AWS or Azure, our systems scale effortlessly from 20 to 500+ vehicles. Auto-scaling handles peak loads, like holiday surges, without performance dips. We've supported fleets doubling in size within a year, adding features like regional dispatching via modular updates. Maintenance is low—over-the-air tweaks keep it current. This future-proofs your investment, avoiding the rework common in rigid tools, and supports expansions like electric vehicle tracking.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.