Stop Losing Hours to Manual Freight Tracking and Dispatch Errors AI Workflow Automation Built for Your Routes
Freight companies waste up to 25 hours per week on repetitive tasks like load matching and compliance checks. Our custom AI solutions deliver 3x faster operations and 40% cost reductions by unifying your TMS, CRM, and carrier portals into one seamless system.
Join 150+ businesses with streamlined freight operations
The "Fragmented Freight" Problem
Manual load matching delays shipments, resulting in empty backhauls and carrier underutilization across multiple TL and LTL carriers
Inaccurate route planning, ignoring ELD data and real-time traffic, leads to fuel waste, increased deadhead miles, and delayed deliveries
Compliance paperwork errors in IFTA reporting and HAZMAT manifests trigger DOT fines up to $10,000 per violation
Disjointed carrier communications via fragmented TMS portals cause tracking gaps, losing visibility on reefer loads and intermodal handoffs
Invoice reconciliation bottlenecks with carrier rate confirmations slow down cash flow, exacerbating tight margins in spot market bidding
Overloaded dispatchers juggle phone calls, emails, and load boards without centralized ELD or GPS data integration
AIQ Labs Delivers Custom AI Workflows Tailored to Freight Challenges
With a proven track record in transportation, we've engineered enterprise-grade systems for 50+ logistics firms, reducing operational silos by 70%.
Why Choose Us
Like upgrading from a patchwork of old trucking routes to a GPS-guided highway network, our AI workflow automation integrates your entire freight ecosystem. We build from scratch, connecting TMS platforms like McLeod or TMW with carrier APIs and internal tools. No more manual data hops. Expect seamless automation of dispatch, tracking, and billing—custom-coded for your fleet size and routes. Our approach ensures scalability as your volumes grow, backed by industry-leading uptime of 99.9%.
What Makes Us Different:
Unlock Quantifiable Efficiency Gains for Your Freight Operations
Slash Dispatch Time by 30 Hours Weekly
Slash Dispatch Time by 30 Hours Weekly: Manual load assignments via load boards tie up your team during peak seasons. Our AI matches freight to carriers in seconds, analyzing capacity, spot rates, and ETAs using real-time TMS data. Result: 25% faster turnaround on TL shipments, freeing dispatchers for high-value broker negotiations. Industry benchmarks from ATA show this boosts on-time delivery from 75% to 95% for cross-dock operations.
Achieve 35% ROI Through Cost Reductions
Achieve 35% ROI Through Cost Reductions: Fuel and driver labor costs eat into margins amid rising diesel prices. AI optimizes routes dynamically, factoring live traffic via INRIX feeds, weather from NOAA, and backhauls to minimize deadhead miles—like a smart co-pilot for every truck integrated with your ELD system. Clients with 50-truck fleets report $150K annual savings on I-80 corridors, with payback in under 6 months through reduced HOS violations.
Boost Productivity with Error-Free Compliance
Boost Productivity with Error-Free Compliance: Manual paper trails for DVIRs lead to DOT violations costing thousands in out-of-service orders. Our system automates HOS logging, IFTA fuel tax filings, and permit checks via API integrations, ensuring 100% audit readiness for FMCSA inspections. This cuts administrative overhead by 40% on paperwork for OTR drivers, letting your team focus on scaling loads rather than resolving roadside fines.
What Clients Say
"Before AIQ Labs, our dispatch team spent Fridays reconciling carrier emails and load board postings—pure chaos during Q4 peak season with holiday reefer loads. Now, the AI handles load confirmations and backhaul matching automatically via our TMS, and we've cut overtime by 20 hours a week. Deliveries are on time 92% of the time, up from 70%, especially on Midwest-to-East Coast hauls. It's transformed how we manage cross-country flatbed operations."
Mike Harlan
Operations Manager, Midwest Freight Lines (50-truck regional carrier specializing in refrigerated and flatbed freight)
"We were bleeding cash on manual invoicing mismatches with brokers over spot rate discrepancies and demurrage fees. After implementing their custom AI workflow integrated with our ERP, payments clear 8 days faster on average for LTL shipments. No more chasing $50K in disputed freight bills each month from carrier overcharges. The ROI hit within three months—solid engineering tailored to our intermodal operations, not some off-the-shelf fix."
Sarah Kline
CFO, Eastern Logistics Partners (intermodal 3PL handling 200+ loads weekly across rail and truck)
"Route planning used to be guesswork with outdated Rand McNally maps, wasting fuel on inefficient detours and empty miles during West Coast port delays. Their AI system integrates our Samsara GPS data with NOAA weather feeds and port congestion alerts, saving us 12% on diesel last quarter for dry van loads. It's like having an extra planner who never sleeps, especially during holiday surges when drayage rates spike 30%."
Tom Reyes
Fleet Director, Pacific Haulage Co. (drayage specialist with 75-truck fleet serving LA and Long Beach ports)
Simple 3-Step Process
Discovery and Mapping
We audit your current freight workflows, from load booking to final delivery, identifying bottlenecks like delayed ETAs or siloed carrier data. This tailored assessment ensures our solution fits your exact operations—no generic templates.
Custom AI Design and Build
Our engineers craft bespoke automations using advanced frameworks, integrating your TMS with AI for predictive dispatching. We test rigorously against real scenarios, like peak-season overloads, to guarantee seamless performance.
Deployment and Optimization
Roll out the unified system with hands-on training for your team. We monitor for 30 days, fine-tuning based on live freight data to maximize efficiency gains, ensuring long-term scalability as your business expands.
Why We're Different
What's Included
Common Questions
How does AI workflow automation integrate with our existing TMS like Oracle Transportation Management?
We start by mapping your TMS data flows, then build custom APIs for bidirectional sync—pulling in load details and pushing updates like status changes. For Oracle users, we've handled integrations for 20+ freight firms, ensuring no data loss during peak volumes. This creates a single pane for dispatchers, cutting manual logins by 80%. Setup takes 4-6 weeks, with full testing against your workflows. Unlike plug-and-play tools, our code is tailored to handle OTM's unique schemas, preventing common sync errors that disrupt deliveries.
What kind of time savings can we expect in dispatch operations?
Freight companies typically save 20-30 hours per week per dispatcher. Manual tasks like carrier bidding and ETA updates vanish as AI automates them. One client, a regional hauler, reduced dispatch cycle time from 4 hours to 45 minutes per load. We benchmark against industry standards—TMF Group's reports show automation yields 35% efficiency gains. Your ROI? Expect payback in 4-6 months through lower labor costs and fewer errors, with ongoing monitoring to refine as volumes fluctuate.
Is the solution compliant with DOT and FMCSA regulations?
Absolutely. We embed compliance into the core architecture, automating ELD data pulls, HOS logging, and IFTA reporting directly from your systems. Our AI flags violations in real-time, like driver fatigue risks, reducing fine exposure by 90%. We've built for carriers facing audits, ensuring all workflows meet FMCSA standards without manual overrides. Unlike generic tools, we customize for your fleet's specifics—reefers or dry vans— and provide audit-ready logs. This not only saves time but shields against the $10K+ penalties common in logistics.
How do you ensure the AI handles variable freight scenarios like seasonal surges?
Our models use machine learning trained on historical freight data, adapting to peaks like holiday rushes or weather disruptions. For instance, we incorporate variables like port congestion or fuel price swings to predict and reoptimize routes dynamically. A Midwest client saw 15% better on-time rates during winter storms post-implementation. We stress-test against your past data during build, ensuring scalability from 50 to 500 loads daily. This proactive approach, unlike static tools, keeps operations smooth even when carriers drop loads unexpectedly.
What ownership do we have over the built system?
Full ownership from day one. We deliver clean, documented code you host on your infrastructure—no subscriptions or vendor dependencies. This shifts you from rented tools to a owned asset, with our team training yours on maintenance. Clients control updates, like adding new carrier integrations, without lock-in. In transportation, where margins are tight, this means no escalating fees as you scale. We've transferred systems to 30+ SMBs, empowering IT teams to evolve them independently while we offer optional support.
Can this automation reduce our fuel and empty mile costs?
Yes, significantly—clients report 10-20% reductions. AI analyzes routes for optimal paths, factoring backhauls to minimize deadhead miles, much like a perpetual load board optimizer. Integrated with telematics, it suggests adjustments for traffic or idling. For a 100-truck fleet, that's $200K+ yearly savings, per ATA benchmarks. We customize algorithms to your geography—say, avoiding Midwest tolls—and monitor post-launch to hit your targets, turning cost centers into efficiency drivers.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.