Stop Losing Hours to Manual Scheduling and Compliance Checks Reclaim 25+ Hours Per Week with Custom AI Automation
Home healthcare teams waste an average of 28 hours weekly on repetitive tasks like patient visit coordination and HIPAA documentation. Our tailored AI solutions deliver 3x faster workflows and 40% cost reductions, ensuring regulatory compliance without the chaos.
Join 150+ healthcare providers with streamlined operations and enhanced patient care
The "Fragmented Workflow" Problem
Manual patient scheduling in home health agencies leads to double-booking, resulting in caregiver burnout and up to 20% visit cancellations during peak seasons like flu outbreaks
Time-consuming manual HIPAA-compliant documentation, such as eMAR updates and telehealth notes, pulls nurses away from direct bedside or in-home patient care
Disjointed communication between field-based home health aides and central office coordinators via fragmented apps causes care delays, averaging 2-3 hours per shift
Inaccurate manual inventory tracking for home medical supplies like wound care kits and oxygen tanks risks patient safety through stockouts or expirations
Regulatory reporting burdens, including CMS quality measures and OASIS assessments, consume hours of manual data aggregation for home health administrators
Post-visit follow-up for chronic care patients relies on error-prone email chains between multidisciplinary teams, delaying medication adherence and outcomes by days
Our Custom AI Workflow Automation Builds Your Unified System
With over a decade of experience in HIPAA-compliant AI for healthcare, AIQ Labs has empowered 150+ agencies to own their tech stack, not rent it
Why Choose Us
We engineer bespoke AI systems tailored to your home healthcare operations. Forget off-the-shelf tools that force-fit your processes. Our approach starts with mapping your exact workflows—from patient intake to discharge—then deploys production-ready AI to automate the bottlenecks. Like a vigilant triage nurse, our solutions prioritize critical tasks, ensuring seamless data flow across EHRs, scheduling apps, and compliance trackers. The result? A single, owned platform that scales with your agency, slashing manual work while upholding patient-centric standards.
What Makes Us Different:
Quantifiable Gains for Your Agency's Bottom Line
Slash Administrative Time by 25+ Hours Weekly
Slash Administrative Time by 25+ Hours Weekly: Home health nurses spend less time on OASIS documentation and prior authorizations, more on patient assessments. Our AI automates scheduling via integration with EHR systems like Epic, freeing coordinators for care planning. Agencies report a 40% productivity boost, translating to $50K+ annual savings per 20-caregiver team through reduced agency staffing costs.
Achieve 4x ROI Through Efficiency and Compliance
Achieve 4x ROI Through Efficiency and Compliance: Manual errors in HIPAA logging and CMS billing cost home agencies up to $100K yearly in fines and claim denials. Our custom automations, with built-in audit trails, reduce compliance risks by 75%, with ROI realized in under 6 months via automated STAR ratings tracking. Monitor metrics like HHA visit completion rates in real-time for data-driven reimbursement optimization.
Enhance Patient Outcomes with Predictive Insights
Enhance Patient Outcomes with Predictive Insights: AI analyzes EHR data to forecast 30-day readmission risks for heart failure patients and anticipates DME supply needs, preventing care disruptions. Like a seasoned case manager identifying at-risk patterns early via HHVBP metrics, this cuts no-show rates by 30% and boosts HCAHPS satisfaction scores, directly increasing Medicare reimbursements by 15%.
What Clients Say
"Before AIQ Labs, our schedulers were overwhelmed with phone calls and Excel sheets for routing home visits, leading to double-bookings during winter respiratory seasons that spiked our no-show rates to 25%. Their custom AI now integrates with our scheduling software to handle real-time routing and conflict alerts—we've eliminated 15 hours of weekly overtime and passed our latest HIPAA and CMS audits without issues."
Sarah Jenkins
Director of Home Health Operations, CareAtHome Services, serving 500+ patients in the Midwest
"Implementing AIQ Labs' workflow system revolutionized our post-discharge reporting for skilled nursing visits. What used to take each RN two full days weekly for manual OASIS submissions and EHR updates is now automated with secure API pulls from Cerner. We've achieved a 25% reduction in documentation errors, allowing more time for patient education and family caregiver training sessions."
Dr. Michael Rivera, MD
Chief Clinical Officer, HomeHealth Partners, a 200-bed skilled nursing network
"As a small rural agency, managing inventory for IV infusion supplies and mobility aids was chaotic—shortages during last winter's flu surge left us scrambling and cost us $12K in emergency orders. AIQ's predictive inventory tool, using historical utilization data, has ensured we're always stocked without excess, saving $8K monthly on overstock waste. It's like having a dedicated supply chain specialist embedded in our team."
Lisa Chen
Founder and CEO, ElderCare Innovations, a boutique home care provider for 150 seniors
Simple 3-Step Process
Workflow Discovery and Mapping
We audit your current processes, from patient onboarding to discharge, identifying pain points like manual check-ins. This tailored assessment ensures our AI aligns perfectly with your agency's rhythm.
Custom AI Design and Integration
Our engineers build and embed AI modules into your systems, automating tasks like route optimization while embedding HIPAA safeguards. Expect a seamless rollout with minimal training.
Deployment, Testing, and Optimization
We launch with rigorous testing on real scenarios, then monitor and refine based on your feedback. Ongoing support ensures your system evolves, delivering sustained efficiency gains.
Why We're Different
What's Included
Common Questions
How do you ensure HIPAA compliance in your AI automations?
HIPAA is non-negotiable in home healthcare. We embed compliance from the ground up: all data transmissions use end-to-end encryption, access is role-based with audit trails, and AI models are trained on de-identified datasets. Our engineers hold certifications in healthcare IT security, and we've audited systems for agencies facing OIG reviews. Unlike plug-and-play tools, our custom builds undergo third-party penetration testing before deployment. This means your patient data stays protected during automated scheduling or reporting, reducing breach risks by 80% based on industry benchmarks. We also provide ongoing compliance monitoring to adapt to regulation changes.
What kind of time savings can a small home agency expect?
Can your solutions integrate with our existing EHR system?
Absolutely. We specialize in deep, bidirectional integrations with EHRs like Axxess, AlayaCare, or custom setups. No superficial connections that fail during peak seasons—our APIs ensure real-time data flow for things like vitals updates or supply logs. We've connected disparate systems for agencies using legacy software, creating a 'single source of truth' without data silos. This eliminates double-entry, which wastes 15% of caregiver time per HIMSS studies. Post-integration, we test under load to guarantee reliability during high-volume periods like post-hospital discharges.
How long does it take to implement AI workflow automation?
Timeline varies by agency size, but most see a MVP in 6-8 weeks. We start with a 1-week discovery to map your processes, then 4-6 weeks for build and integration, followed by 1-2 weeks testing with your team. Unlike rigid vendors, our agile approach lets you prioritize features—like urgent scheduling AI— for quick wins. Full rollout includes training, and we've deployed for 50-employee agencies without disrupting daily visits. Long-term, it's a one-time build with minimal upkeep, contrasting endless subscriptions.
What if our agency grows—will the system scale?
Scalability is core to our design. Built on enterprise-grade frameworks, our AI handles volume spikes, like doubling patients during flu outbreaks, without performance dips. We've scaled solutions for agencies from 15 to 75 caregivers, adding features like multi-location support seamlessly. Predictive elements adapt via machine learning, improving accuracy over time. You own the system, so expansions—like integrating telehealth—cost far less than starting over. Clients report 50% faster onboarding for new staff, keeping your operations agile as you grow.
Do you offer support after implementation?
Yes, we provide comprehensive post-launch support. This includes a dedicated account engineer for the first 3 months, monthly performance reviews, and 24/7 monitoring for uptime. Our SLA guarantees 99.9% availability, critical for time-sensitive home visits. We train your team via customized sessions and create an internal knowledge base for self-service. Unlike one-and-done agencies, we evolve the system based on your feedback—recent updates for a client included AI for caregiver matching, boosting satisfaction by 25%. This ensures sustained ROI and adaptability to industry shifts.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.