Stop Losing Dozens of Hours Weekly to Manual Scheduling and Member Tracking Reclaim Your Time with Custom AI Automation Built Just for Your Dojo
Imagine saving 15-25 hours per week on admin tasks, cutting costs by 30%, and boosting retention with smarter, personalized member experiences that keep black belts coming back.
Join 250+ fitness businesses with streamlined operations and higher retention
The "Dojo Overload" Problem
Endless Manual Roster Management Eating Into Teaching Time – Spend 10+ Hours Weekly on Post-Class Check-Ins and Belt Progress Updates
Struggling to Personalize Training for Diverse Skill Levels Without Data Overload – From Beginner Yoga Flows to Advanced Weightlifting Without Custom Plans
High Member Churn from Forgotten Follow-Ups and Generic Communications – Losing 20% of Pilates Clients Yearly Due to Missed Wellness Check-Ins
Inaccurate Inventory Tracking for Gear and Uniforms Leading to Costly Stock Issues – Running Out of Yoga Mats or Resistance Bands Mid-Session, Costing $2K in Rush Orders
Overwhelmed Billing Cycles Delaying Payments and Frustrating Parents – 2-Week Delays in Family Fitness Membership Invoices Leading to 15% Late Fees
Missed Opportunities to Upsell Belt Tests and Seminars Due to Poor Lead Tracking – Forgetting to Promote Advanced CrossFit Workshops, Losing $5K in Annual Revenue
Our Custom AI Workflows: Tailored Automation That Fits Your Dojo Like a Perfect Gi
With over 5 years building AI for fitness pros, we've helped 50+ martial arts schools turn chaotic ops into smooth, scalable systems.
Why Choose Us
Here's the thing: running a martial arts school means juggling belts, belts, and more belts—literally and figuratively. You're probably thinking, 'How do I keep up with class rosters, member progress, and gear orders without burning out?' We get it. At AIQ Labs, we build custom AI workflows from the ground up, integrating your CRM, scheduling tools, and payment systems into one unified powerhouse. No more subscription chaos or brittle no-code hacks. Think of it like sparring: we anticipate your moves, dodge the pain points, and deliver knockout efficiency. Short story: we map your exact daily grind—from belt promotions to tournament sign-ups—and automate the repetitive strikes, saving you hours while sharpening your focus on what matters: growing stronger students and a thriving community.
What Makes Us Different:
Unlock Massive Time and Cost Savings While Elevating Member Loyalty
Slash Admin Time by 20 Hours Weekly
Slash Admin Time by 20 Hours Weekly: Let's be honest, manually updating student rosters after every HIIT class or yoga session is like drilling the same burpees endlessly—exhausting and unproductive. Our AI automates attendance tracking via wearable integrations, progress logging for fitness milestones, and reminder sends for next sessions, freeing you to focus on form corrections. Schools see a 40% productivity boost within the first quarter, turning wasted hours into revenue-generating group classes or one-on-one coaching.
Boost Retention with Personalized Insights, Cutting Churn by 25%
Boost Retention with Personalized Insights, Cutting Churn by 25%: You're probably thinking your members drop off because of busy schedules, but often it's missed wellness check-ins or generic emails. We build AI that analyzes training data from apps like MyFitnessPal to flag at-risk clients and auto-generate custom follow-ups—like 'Hey, ready for your next mobility drill?' This hyper-personal touch, like a trainer spotting your squat depth, keeps clients committed, with real ROI from 30% higher lifetime value in six months.
Reduce Operational Costs by 30% Through Smart Inventory and Billing
Reduce Operational Costs by 30% Through Smart Inventory and Billing: Short on foam rollers during a wellness retreat? Billing mix-ups with corporate gym members? It's a knockout to your budget. Our custom automations forecast equipment needs based on class enrollment trends and seasonal wellness events, while streamlining invoice approvals via parent portals, preventing overstock and late payments. One studio saved $8K yearly on excess inventory alone—imagine that extra budget for hiring guest nutritionists or upgrading to smart treadmills.
What Clients Say
"Before AIQ, I was spending Fridays reconciling attendance sheets after taekwondo classes and chasing down family payments—easily 10 hours vanished. Now, the system auto-tracks everything from beginner white belt enrollments to advanced black belt promotions, and we've slashed no-shows by 50% in just four months. Retention's up 35%, and I'm finally teaching more poomsae forms instead of drowning in admin."
Mike Tanaka
Owner and Head Instructor, Tanaka Family Karate Academy, Seattle WA
"We struggled with personalized training plans for our spin and barre classes; every client got the same generic workout schedule. Their AI workflow analyzes our session data and generates custom progressions based on heart rate zones—it's like having an extra certified trainer on staff. Saved us 15 hours a week on planning, and parents rave about the weekly progress reports via app. Churn dropped from 18% to 9% in three months, boosting our annual revenue by 22%."
Sarah Lopez
Lead Fitness Instructor and Program Director, Phoenix Wellness Studio, Phoenix AZ
"Inventory for gis, sparring pads, and recovery bands was a total nightmare—always overstocked or short during peak bootcamp seasons. AIQ built this predictive forecasting tool integrated with our class scheduler, and it's been spot-on for the last year. No more emergency Amazon orders, and the billing automation fixed our cash flow by reducing late payments from 25% to 5%. It's truly transformed how we host monthly wellness seminars without the operational headaches."
David Chen
Operations and Inventory Manager, Dragon Fist Martial Arts and Fitness Center, Los Angeles CA
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your dojo's daily rhythm—class schedules, member journeys, gear management—to pinpoint exact bottlenecks. No templates here; it's all custom to your style.
Custom AI Design and Build
Our engineers craft tailored automations, integrating your tools into a single system. From AI roster predictors to personalized belt notifications, it's built to scale with your growth.
Deployment, Training, and Optimization
We roll it out seamlessly, train your team (instructors included), and monitor for tweaks. Expect quick wins like automated sign-ups within weeks, with ongoing support to keep it punchy.
Why We're Different
What's Included
Common Questions
How does this AI workflow specifically help with member retention in a martial arts school?
Retention is huge in dojos—members quit if they feel overlooked. Our custom AI tracks engagement patterns, like attendance dips or stalled progress, and automates personalized nudges: a quick email about upcoming belt tests or tailored drills. One school saw churn drop 25% in six months because parents got progress reports without you lifting a finger. We integrate this with your CRM, ensuring it's not generic but dojo-specific, focusing on discipline milestones and community events. Setup takes just a few weeks, and it saves instructors from manual follow-ups, letting them build real relationships. Bottom line: happier students stick around longer, boosting your ROI without extra effort.
What kind of time savings can I expect from automating scheduling?
Is this built to integrate with my existing dojo management software?
Absolutely, we specialize in seamless integrations without the headaches. Whether you're on Mindbody, Zen Planner, or even custom spreadsheets, our team maps and connects everything into one hub. No data silos—AI pulls from attendance logs to payment records for holistic insights. We've done this for 30+ fitness ops, handling APIs that typical assemblers can't touch. The result? A unified system you own, reducing subscription costs by consolidating tools. Implementation is phased to minimize disruption, with testing on your busiest class days.
How do you ensure the AI understands martial arts-specific needs like belt progressions?
We don't use one-size-fits-all models; everything's custom-trained on your data. During discovery, we learn your curriculum—white to black belt paths, testing criteria, even seasonal seminars—and build AI that flags when a student hits milestones or needs extra sessions. It's like a digital sensei: predicts drop-off risks based on training history and suggests interventions. Schools report 30% better progression rates because it's proactive, not reactive. Plus, it's secure, compliant with family data regs, and evolves as your programs change.
What's the ROI timeline for implementing this in my school?
Quick wins hit fast—within 4-6 weeks, you'll see 15+ hours saved on admin, translating to cost cuts of 20-30% on manual labor. For a dojo billing $200K yearly, that's $40K+ back in your pocket annually from efficiency alone, plus retention gains adding 10-15% revenue. We track metrics like time saved and churn reduction from launch, with full ROI often realized in 3-6 months. No upfront bloat; we price based on your scale, and our builders ensure it's a long-term asset, not a short-term fix.
Can this scale if I expand to multiple locations or add new programs?
Yes, our systems are designed for growth, unlike rigid no-code setups. We build scalable architectures that handle multi-dojo data—centralized member tracking across sites, auto-syncing schedules for traveling instructors. Adding taekwondo or self-defense classes? The AI adapts via simple config updates, forecasting needs per location. We've scaled solutions for chains from 1 to 5 dojos without downtime, maintaining that personal touch while boosting overall efficiency. It's future-proof, owned by you, ready for whatever strikes next.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.