Stop Losing Hours to Manual Dispatch and Route Planning Automate Your Fleet Operations with Custom AI
Cut 20-40 hours of weekly manual work per dispatcher, delivering 3x ROI in the first year through streamlined workflows and error-free scheduling.
Join 150+ businesses with 30% efficiency gains
The "Operational Bottleneck" Problem
Manual load assignment via spreadsheets causing driver idle time and overtime costs in LTL shipments
Inaccurate route planning using outdated GPS data leading to excess fuel burn and bobtail miles on idle trucks
Error-prone invoice matching for freight bills of lading (BOLs) wasting admin time on carrier disputes
Fragmented tracking of in-transit inventory via disparate WMS and TMS systems across multi-site warehouses
Compliance headaches from manual HOS logging and documentation for DOT and FMCSA Hours of Service regulations
Overloaded dispatchers juggling inbound carrier calls and real-time scheduling conflicts in dynamic freight networks
Our Custom AI Workflow Automation Transforms Your Operations
With over a decade in logistics tech, we've engineered solutions for 50+ moving firms, slashing inefficiencies by 35% on average.
Why Choose Us
We build bespoke AI systems tailored to your moving company's exact needs—like integrating your TMS with real-time GPS for dynamic routing. No off-the-shelf bandaids. Our enterprise-grade automations handle everything from automated dispatch alerts to predictive maintenance scheduling, creating a unified platform that owns your data and scales with your fleet. Think of it as upgrading from a patchwork of paper logs and spreadsheets to a seamless command center, where AI anticipates bottlenecks before they hit your bottom line.
What Makes Us Different:
Unlock Quantifiable Gains in Time and Costs
Slash Dispatch Time by 25 Hours Weekly
Slash Dispatch Time by 25 Hours Weekly: Automate load assignments using AI-driven TMS integration and route optimizations with real-time ELD data, freeing dispatchers from manual spreadsheets. In a typical 20-truck fleet handling 500 weekly LTL shipments, this translates to $15,000 annual savings in labor, with 95% accuracy in scheduling to minimize driver wait times and demurrage fees.
Achieve 4x ROI Through Fuel and Overtime Reductions
Achieve 4x ROI Through Fuel and Overtime Reductions: AI analyzes real-time traffic patterns, load weights, and DOT weight limits to optimize routes via dynamic rerouting, cutting fuel use by 20% and overtime by 30%. Regional trucking firms see payback in under six months on $100K implementations, boosting overall productivity without adding headcount while reducing carbon emissions for sustainability reporting.
Eliminate Errors in Shipment Tracking and Invoicing
Eliminate Errors in Shipment Tracking and Invoicing: Custom AI matches Proof of Delivery (PODs) to electronic BOLs and invoices automatically using OCR scanning, reducing billing disputes by 40%. This ensures faster payments—often within 10 days—and full compliance with FMCSA standards on electronic records, saving thousands in penalties and audit preparation time annually for cross-border hauls.
What Clients Say
"Before AIQ Labs, our dispatch team spent Fridays reconciling backhauls and LTL routes manually—it was chaos during Q4 peak season with holiday freight surges. Their custom TMS automation now handles 80% of assignments using predictive algorithms, and we've cut overtime by 12 hours a week across our 35-truck fleet. Last quarter, we saved $8K on diesel fuel alone by minimizing empty miles."
Mike Rivera
Operations Manager, Swift Movers Inc.
"Integrating AI for real-time inventory tracking across our three cross-dock warehouses via unified WMS was a game-changer. No more lost pallets or double-counts during intermodal transfers; the system flags discrepancies in real-time with geofencing alerts. We went from 5% error rate to under 1% in shipment accuracy, and our OTR drivers love the predictive ETAs based on ELD telematics."
Sarah Chen
Logistics Director, Horizon Relocations
"We were drowning in paperwork for DOT compliance, especially manual HOS entries from paper logs. AIQ built a workflow that auto-generates FMCSA-compliant reports from our ELD and telematics data, integrating with our fleet safety protocols. It's saved us two full days per month in admin time, and during our last CSA audit, everything was spot-on—no fines or intervention status risks."
Tom Hargrove
Fleet Supervisor, Apex Moving Services
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from dispatch to delivery, identifying bottlenecks like manual route tweaks. This tailored assessment ensures our AI aligns perfectly with your fleet's rhythms.
Custom Design and Build
Our engineers craft AI models using your shipment history and integrate with tools like your TMS. We test rigorously to guarantee seamless operation, like a well-oiled convoy hitting every checkpoint.
Deployment and Optimization
Roll out the unified system with training for your team. We monitor performance for the first 30 days, fine-tuning for peak efficiency—expect immediate gains in on-time deliveries.
Why We're Different
What's Included
Common Questions
How does AI workflow automation specifically benefit moving companies?
In the fast-paced world of moving, manual processes like route planning and load assignment eat up hours. Our custom AI streamlines these by analyzing real-time data from your fleet's GPS and schedules, optimizing routes to cut fuel costs by 20% and reduce delays. For a mid-sized mover with 15 trucks, this means reclaiming 25 dispatcher hours weekly, allowing focus on customer service. We tailor it to your operations, integrating with tools like your TMS, ensuring compliance with regulations like FMCSA. The result? Faster turnarounds, fewer errors, and a clear ROI—often 3x within the first year through labor and efficiency savings. It's not generic; it's built for the unpredictability of relocations.
What makes your solutions different from off-the-shelf logistics software?
Unlike cookie-cutter tools that force your workflows into rigid boxes, we engineer custom AI from the ground up, using your historical data for precise automations like predictive ETAs for moves. Off-the-shelf options often break under peak season loads, leading to 15-20% downtime. Our production-ready systems, built with advanced frameworks, integrate deeply with ELDs and dispatch software for unbreakable reliability. You own the platform—no endless subscriptions or integration nightmares. Clients see 35% efficiency gains because it's tailored: for instance, auto-flagging overweight loads before dispatch. This ownership lets you scale without vendor dependencies, turning bottlenecks into competitive edges in transportation.
How long does it take to implement AI automation for our fleet?
Implementation varies by complexity, but for most moving companies, we complete discovery and build in 6-8 weeks, with full deployment in 10-12 weeks. We start with a deep dive into your current setup—dispatch logs, warehouse flows, and billing—to map custom automations. Then, our team codes and tests integrations, like linking AI route optimizers to your TMS. Phased rollout minimizes disruption; drivers get mobile alerts during the first week. Post-launch, we optimize for 30 days, fine-tuning based on real runs. A 20-truck operation last year went live in 9 weeks, immediately saving 18 hours on scheduling. It's efficient because we focus on high-impact areas first, delivering quick wins while building the full system.
Can your AI handle compliance and regulatory requirements in logistics?
Absolutely—compliance is baked in from the start. We design AI workflows that automatically track hours-of-service via ELD data, generate DOT-compliant reports, and flag potential violations like excessive idle time. For moving firms, this means seamless IFTA logging and proof-of-delivery validation to avoid fines, which average $10K per incident. Our systems use secure, audited code to ensure data integrity, meeting FMCSA standards without manual oversight. One client reduced audit prep from days to hours by automating manifest generation. It's not an add-on; we customize it to your routes and fleet size, providing real-time dashboards for oversight. This proactive approach cuts risk by 50%, letting you focus on operations rather than paperwork.
What kind of ROI can a moving company expect from your services?
Expect a strong ROI, typically 3-4x in the first year, driven by time and cost savings. For example, automating dispatch and invoicing can save 20-30 hours weekly per team member, equating to $50K+ annually in labor for a 50-employee firm. Fuel efficiencies from AI routing add another 15-20% reduction, or $20K for a mid-sized fleet. We quantify this upfront with benchmarks: industry data shows logistics firms gain 25% productivity boosts. Post-implementation, our dashboards track metrics like cost per move, proving gains. A recent project for a regional mover delivered payback in 5 months through overtime cuts and faster billing cycles. It's measurable, tailored, and focused on your bottom line—no vague promises.
How do you ensure the AI integrates with our existing tools without disruption?
Integration is our specialty—we use robust, two-way APIs to connect seamlessly with your TMS, ELDs, and accounting software like QuickBooks, without downtime. Before building, we map data flows, like syncing shipment statuses from dispatch to billing in real-time. Our approach mirrors a convoy: each piece links securely, with fallback protocols to prevent breaks. For a moving company, this means AI pulling GPS data for instant route updates, tested in simulations first. We've integrated with 20+ logistics platforms, achieving 99% uptime. Training ensures your team adapts quickly, and we provide 24/7 support initially. The result? A unified system that feels native, eliminating the 40% error rate from manual transfers.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.