Stop Juggling Disconnected Apps That Kill Your Gym's Momentum Build a Unified AI Platform That Grows With Your Box
Imagine ditching the chaos of separate member apps, scheduling tools, and payment systems. Our all-in-one platform handles everything from WOD bookings to personalized coaching, scaling effortlessly as your membership hits 500+ athletes without a hitch.
Join 200+ fitness businesses with seamless operations and 30% higher retention
The "Scaling Chaos" Problem
Manual sign-ups for HIIT classes and frequent no-shows eating into your peak-hour squat rack capacity
Fragmented data from wearables and apps making it impossible to personalize mobility coaching for growing CrossFit rosters
Billing headaches from mismatched payment apps during membership surges
Struggling to track athlete progress in strength metrics across multiple apps as group classes expand
Overwhelmed admins juggling inquiries while trying to focus on community building
Overwhelmed front-desk admins juggling member inquiries about yoga class availability while trying to focus on building wellness community events
Our Custom-Built AI Platform Replaces the Chaos
With years of experience partnering with CrossFit affiliates, we've engineered solutions that turn operational headaches into streamlined growth engines.
Why Choose Us
Let's be honest, running a CrossFit gym means wearing a dozen hats—from coach to admin to community builder. You're probably thinking, 'How do I scale without losing that personal touch?' We get it. Our all-in-one platform is built from the ground up, integrating AI to automate the grunt work while enhancing member experiences. Think of it like a spotter for your operations: always there, lifting the heavy load so you can focus on what matters. We replace subscription chaos with a single, owned system that handles everything from WOD scheduling to progress tracking, scaling seamlessly as your box grows from 50 to 500 members.
What Makes Us Different:
Unlock Unlimited Growth for Your Gym
Effortless Member Retention
Effortless Member Retention: AI analyzes workout data from apps like MyFitnessPal to spot at-risk athletes early, sending personalized check-ins via text that cut churn by 25% within the first quarter. No more guessing why someone skips a yoga session—our system flags it and suggests tailored re-engagement like a recovery plan, keeping your community strong as you scale to multiple locations.
Scalable Scheduling Without Bottlenecks
Scalable Scheduling Without Bottlenecks: Handle unlimited bookings for bootcamp classes and dynamic waitlists automatically, even during your busiest Open Gym seasons. Coaches get real-time updates on attendance via mobile alerts, freeing up 5-10 hours weekly for actual hands-on training instead of manual roster wrangling.
Streamlined Payments and Insights
Streamlined Payments and Insights: Unified billing tracks yoga membership dues and drop-in fees for spin classes flawlessly, with AI forecasts predicting revenue dips from off-season lulls like post-holiday slowdowns. Gym owners report closing monthly books 40% faster, turning financial stress into strategic planning time for adding new wellness programs.
What Clients Say
"Before AIQ, we were drowning in apps—Mindbody for scheduling group rides, QuickBooks for membership billing, and Google Sheets for tracking deadlift PRs. Their platform integrated everything in just two weeks, and our no-show rate for peak-hour classes dropped from 15% to under 5%. Membership grew 20% last quarter without hiring extra front-desk staff."
Sarah Jenkins
Owner, CrossFit Central in Austin, TX
"Scaling to three bootcamp classes a day was total chaos until we implemented this system. The AI now personalizes dynamic warm-ups based on members' past kettlebell sessions, and our admins save 10 hours a week on handling waitlist inquiries. Retention's up 18% because members feel truly seen—it's like having an extra coach monitoring form on the floor."
Mike Rivera
Head Coach, IronForge Athletics Functional Training Studio
"We hit a wall at 150 members with our old tools crashing during high-intensity interval training peaks. AIQ built us a custom setup that now handles 300+ athletes seamlessly, with intuitive dashboards showing engagement metrics like class attendance and goal progress. Revenue's steady year-over-year, and we're planning a second location in Seattle thanks to those clear retention insights."
Lisa Chen
Founder, Apex CrossFit Gym
Simple 3-Step Process
Discovery and Custom Design
We dive into your gym's workflows, from WOD planning to member feedback, to blueprint a platform that fits like a perfect pair of lifting shoes—no off-the-shelf compromises.
AI Integration and Testing
Our engineers build and connect the AI features, testing with your real data to ensure it scales from small group classes to packed seminars without skipping a beat.
Launch and Ongoing Optimization
Go live with full training for your team, then we monitor and tweak based on usage—like refining a lift to hit new PRs—keeping your operations lean as you grow.
Why We're Different
What's Included
Common Questions
How does this platform handle peak times like morning rushes or Open registrations?
Picture your gym during the 6 AM crush—everyone scrambling for spots. Our platform uses AI to predict demand based on past patterns, auto-adjusting capacities and sending smart notifications. We've built it on scalable architecture that supports 1,000+ concurrent users without lag, so no more dropped bookings or frustrated members. For Open season, it ramps up seamlessly, handling surges like a well-programmed metcon. Gyms we've worked with report zero downtime during their busiest weeks, keeping the energy high and admins sane.
Will this replace my existing tools like SugarWOD or Mindbody?
Absolutely, but we make the switch smooth. We start by mapping your current setup—say, pulling member data from Mindbody and workout logs from SugarWOD—then migrate everything into our unified system over 4-6 weeks. No data loss, and AI fills in gaps for personalization. You're not locked into us forever; it's your owned platform. One CrossFit owner told us it felt like upgrading from a rusty barbell to Olympic-grade gear—everything just works better together, cutting your monthly bills by half.
Can the AI really personalize coaching for individual athletes?
Yes, and it's a game-changer for retention. Our AI ingests data from logged workouts, biometrics, and feedback to generate tailored plans—like scaling a hero WOD for a beginner while challenging vets. It even flags overtraining risks based on recovery metrics. For a gym with 200 members, this means coaches spend less time planning and more on form checks. We've seen engagement jump 35% because athletes feel the program 'gets' them, turning casual drop-ins into dedicated community members.
What if my gym grows beyond 300 members—does it still scale?
Scalability is our core promise. Built on enterprise-grade frameworks, the platform handles unlimited growth without bottlenecks—think adding classes, locations, or even franchising. AI optimizes resources dynamically, like load-balancing servers during your holiday challenges. We've scaled a single box from 80 to 450 members in a year, with zero added admin time. It's like your gym's metabolism: efficient at rest, explosive under load. No hidden fees or upgrades needed; it grows with you.
How secure is member data in this system?
Security is non-negotiable in fitness, where health data is sensitive. We use end-to-end encryption, HIPAA-compliant storage, and role-based access so only coaches see progress logs, not billing admins. Regular AI-driven audits detect anomalies, like unusual access patterns. For CrossFit gyms, this means peace of mind during certifications or audits. One client, after a breach scare with their old app, switched and hasn't looked back—'It's fortress-level protection without the hassle,' they said.
What's the timeline to get this up and running?
We keep it efficient: 2 weeks for discovery and design, 4-6 weeks for build and integration, then a soft launch with your team. Total under 10 weeks for a full rollout. During this, we train your staff on features like AI retention alerts, so adoption is quick. It's not a big-bang disruption; we phase it in around your class schedule. Gyms often go live mid-quarter, seeing immediate wins like faster sign-ups, without missing a beat in operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.