Stop Losing Jobs to Scheduling Mix-Ups Automate Your Appointment Booking
Imagine slashing 15+ hours a week on back-and-forth calls and emails for client visits, inspections, and deliveries. Our custom AI system books everything seamlessly, boosting your ROI by 30% through fewer no-shows and faster project starts.
Join 150+ businesses with streamlined fabrication workflows
The "Chaotic Scheduling" Problem
Endless phone tag with clients chasing delivery windows for raw materials like steel beams and rebar
Manual calendar juggling leading to double-booked weld shop slots during high-volume pipe fabrication runs
Forgotten site visits for quality checks on fabricated parts like structural trusses or HVAC ductwork
No-shows from third-party inspectors disrupting your production line rhythm on crane components or formwork molds
Paper-based logs causing delays in quoting custom metal jobs such as ornamental railings or conveyor frames
Team miscommunication on shift handoffs for urgent fabrication runs of precast concrete panels or welded assemblies
Our Custom AI Booking System Built for Your Shop
We've deployed field-tested automations for over 50 fabrication outfits, turning scheduling headaches into smooth operations.
Why Choose Us
Let's be honest, in metal fabrication, one missed appointment can throw off your entire production queue. You're probably thinking, 'Another tool to learn?' Not with us. At AIQ Labs, we build a tailored AI system that integrates directly with your existing setup—think ERP for inventory, calendars for shop floor, and client portals for quotes. It handles everything from auto-scheduling plasma cutter maintenance visits to confirming delivery slots for finished beams. No generic templates. We map your exact workflow, like prioritizing rush jobs for structural steel, and code it to fit. The result? A unified system you own, not rent, saving you from subscription sprawl.
What Makes Us Different:
Unlock Time and Cost Wins Tailored to Fabrication
Save 20 Hours Weekly on Admin Drudgery
Save 20 Hours Weekly on Admin Drudgery: Imagine your estimators dodging the phone tag for site measurements on upcoming bridge projects. Our AI books them instantly, syncing with your CNC plasma cutter schedules and material inventory levels. That's 20 hours reclaimed for aggressive bidding on more structural steel contracts, delivering a 25% productivity surge in the first quarter and enabling 15% faster project turnarounds.
Boost ROI with Fewer Delays and No-Shows
Boost ROI with Fewer Delays and No-Shows: In metal fabrication, every hour of downtime on the shop floor erodes margins. Our system dispatches smart reminders via SMS for weld inspections on pressure vessels, slashing no-shows by 40%. Clients rave about the on-time quality checks; you accelerate invoicing by 30% and secure 20% more repeat business from general contractors, with full ROI realized in just 3-6 months.
Scale Without Hiring Extra Schedulers
Scale Without Hiring Extra Schedulers: As your operation expands from custom steel brackets to complex assemblies like modular building frames, manual booking crumbles under the pressure. Our custom AI absorbs the volume, dynamically adjusting for seasonal surges in commercial construction booms or mill lead times. Slash overhead by 15%, redirecting funds to upgrade your fiber laser cutter or robotic welding arms instead of bloating admin payroll.
What Clients Say
"Before AIQ, we'd burn half a day untangling scheduling conflicts for aluminum extrusion deliveries tied to our window frame production. Now, the system auto-books around our hydraulic press timelines and flags inventory shortages. Saved us 18 hours a week, dropped our scheduling error rate to zero last month, and let us take on two extra commercial glazing jobs."
Mike Harlan
Operations Manager, SteelForge Fabrications Inc., specializing in architectural metalwork
"As a small shop specializing in custom railings for residential builds, client site visits were total chaos—constantly clashing with our CNC bending sessions. Their automation perfectly mapped our workflow, integrating with QuickBooks to generate instant material takeoffs and quotes right during bookings. ROI hit in two months; we've eliminated missed deadlines and doubled our output on stair systems without extra hires."
Sara Lopez
Owner, Metro Metal Works LLC, custom fabrication for home renovations
"It handled our peak season frenzy for structural steel projects, like erecting warehouse frameworks, without missing a beat. The AI proactively flags conflicts with supplier pickups for I-beams and rebar deliveries. Slashed admin costs by 30% in the last quarter, and now the team can zero in on precision milling instead of paperwork—game-changer for our throughput."
Tom Reilly
Shop Foreman, Apex Fabricators Co., experts in heavy structural steel
Simple 3-Step Process
Map Your Fabrication Flow
We dive into your daily grind—shop schedules, client types, rush orders—and sketch the custom AI blueprint. No off-the-shelf stuff; it's built around your weld bays and delivery routes.
Build and Integrate Seamlessly
Our engineers code the system to sync with your tools, like pulling availability from your ERP. We test it on real scenarios, ensuring it handles everything from inspector bookings to material audits without a glitch.
Launch and Optimize Live
Go live with training for your crew, then monitor performance. We tweak based on your feedback—like prioritizing high-value steel jobs—delivering ongoing efficiency gains you own forever.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable shop schedules in metal fabrication?
Great question—fabrication shops like yours deal with unpredictable runs, from quick prototypes to long-lead beams. Our custom AI learns your patterns, like slower afternoons for maintenance, and dynamically adjusts bookings. We integrate directly with your scheduling software to block out machine times automatically. For example, if your CNC is down for tooling changes, it won't book inspections then. Setup takes a deep dive into your workflow, ensuring flexibility for rush orders. Clients see 95% booking accuracy right away, and you save hours weekly on manual tweaks. It's all built to your specs, so it evolves as your operations do.
What's the ROI timeline for implementing this in our small fab shop?
You're probably thinking about the upfront cost versus payoff. In our experience with similar outfits, you recoup investment in 3-6 months. Take a 20-person shop we worked with: they cut 15 hours of admin per week, equating to $2,500 monthly savings at their rates. No-shows dropped 35%, speeding up project cycles and invoicing. We focus on quantifiable wins—like faster client onboarding for custom parts—tailored to your revenue model. Post-launch, we track metrics to optimize, often boosting ROI further. It's practical, field-tested, and designed for SMBs hitting $5M+ in fab revenue.
Can it integrate with our existing tools like ERP or project management software?
Absolutely, and that's where we shine. Unlike generic apps, we build two-way API connections to your specific stack—say, connecting to Epicor for inventory or Procore for project timelines. No more data silos causing errors in material deliveries. For a recent client fabricating HVAC ducts, we synced bookings with their ERP to auto-update stock levels post-visit. The process starts with auditing your systems, then coding secure integrations. It creates a single source of truth, reducing manual entry by 80%. Your team gets a unified dashboard, making it feel like one seamless tool.
How secure is this system for handling sensitive client project details?
Security is non-negotiable in fabrication, where blueprints and specs are gold. We use enterprise-grade encryption for all data, compliant with standards like ISO 27001. Access is role-based—your estimators see bookings, but not full CAD files unless needed. We've built in audit logs to track every change, vital for quality assurance. For a steel supplier we automated, this prevented any leaks during high-stakes contract bookings. We also host on secure clouds with failover for 99.9% uptime, so your schedule never crashes mid-rush. It's custom-coded for your risks, giving peace of mind without extra hassle.
What if our booking needs change, like adding new services for custom welding?
Shops evolve—maybe you're expanding into ornamental metalwork. Our systems are modular, so updates are straightforward. We design with extensibility in mind, using advanced frameworks that let us add features like specialized calendars for welding certifications without rebuilding everything. A client doing pipe fabrication added emergency repair bookings mid-year; we integrated it in two weeks, saving them from hiring temps. Ongoing support includes quarterly reviews to align with your growth. You own the code, so changes are yours to control, keeping costs low and efficiency high as demands shift.
Do I need technical staff to maintain this after launch?
No, that's the beauty—we handle the heavy lifting so your crew focuses on fabrication. The system runs autonomously, with AI self-optimizing based on usage data. For a mid-sized outfit we served, the ops manager spent zero time on upkeep post-training; it just worked. We provide simple admin tools for basics like rule tweaks, but complex stuff? Our team jumps in via included support. It's like having an in-house engineer without the salary. Built robustly, it scales without your IT folks sweating integrations. If issues arise—like a software update—we proactively fix them, ensuring 24/7 reliability for your bookings.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.