Stop Missing Orders and Overbooking During Peak Rush Hours With Custom AI Appointment Booking
Imagine handling 50% more bookings without the chaos of double-bookings or no-shows, all tailored to your ghost kitchen's non-stop delivery demands.
Join 250+ businesses with streamlined operations and happier customers
The "Ghost Kitchen Gridlock" Problem
Chaotic manual scheduling leading to overlapping prep times for multiple virtual brands, like prepping sauces for tacos while dough rises for pizzas
No-shows wasting your limited kitchen slots and perishable ingredients, such as fresh herbs and proteins prepped for ghost kitchen orders
Inability to sync bookings with fluctuating delivery driver availability from platforms like DoorDash during peak dinner rushes
Overbooked rushes causing delayed orders and bad customer reviews, especially when grill times clash during lunch ticket surges
Fragmented tools clashing with your POS system during high-volume shifts, like when order tickets pile up but inventory doesn't update for staples like rice or oils
Struggling to block slots for deep cleaning oven hoods and surfaces without losing revenue from back-to-back catering pickups
Your Custom AI Booking Engine, Built from Scratch
We've powered booking systems for over 50 food service operations, turning chaos into clockwork efficiency.
Why Choose Us
Here's the thing: ghost kitchens aren't cookie-cutter operations. You're juggling multiple virtual brands from one hot line, right? That's why we don't slap on generic schedulers. We craft a bespoke AI system that learns your workflow—predicting peak hours, auto-adjusting for menu changes, and integrating seamlessly with DoorDash, Uber Eats, or your in-house dispatch. No more one-size-fits-all headaches. This is flexible, scalable, and owned by you, ditching the subscription trap for a tool that grows with your orders.
What Makes Us Different:
Unlock Efficiency Tailored to Your Kitchen
Maximize Every Slot Without the Stress
Maximize Every Slot Without the Stress: Picture this: your AI system forecasts demand like a seasoned line cook reading the dinner rush, using historical data from past burrito or ramen orders. It blocks slots intelligently, ensuring 30% more orders fit into your day without burning out your team or the stove—think fitting in an extra 20 ghost kitchen slots per shift. You're probably thinking, 'Finally, a tool that gets my flow.'
Cut No-Shows and Boost Reliability
Cut No-Shows and Boost Reliability: No-shows hit ghost kitchens hard—wasted prep, idle ovens. Our custom reminders, timed just right (think 24 hours out with a fun menu tease like 'Your spicy wings are waiting!'), slash them by 45% within the first month. Customers love the personal touch, and your ratings climb as deliveries hit the mark consistently, reducing complaints about cold entrees.
Seamless Sync for Non-Stop Operations
Seamless Sync for Non-Stop Operations: Let's be honest, juggling POS, inventory, and apps is a recipe for errors, especially when tracking proteins or sauces. We build deep integrations that update in real-time, so when a DoorDash driver confirms, your kitchen knows instantly—no more over-prepping salmon fillets. Result? 25% faster turnarounds in under two weeks, fewer mix-ups, and a workflow as smooth as your signature sauce.
What Clients Say
"Before AIQ, we'd lose hours untangling double-bookings during lunch peaks, with taco prep overlapping pizza dough sessions. Now, the system auto-adjusts for our two virtual brands, and we've added 15% more slots without extra staff— that's about 10 extra orders per day. It's like having an extra sous chef for scheduling."
Maria Gonzalez
Operations Manager, Urban Eats Ghost Kitchen
"No-shows were killing our margins on fresh ingredients like cilantro and chicken tikka. After implementing their custom booking AI, we dropped them from 20% to under 5% in two months, saving hundreds on waste. The integration with Uber Eats saved us from so many headaches during night shifts—real game-changer."
Raj Patel, Owner, Spice Route Virtual Kitchens
Owner, Spice Route Virtual Kitchens
"We run three virtual brands from one space—sushi, burgers, and salads—and generic apps couldn't handle the overlaps in fryer and prep station use. AIQ built something that predicts our rush based on past orders, blocking 30-minute cleaning slots for hoods automatically. Revenue up 22% last quarter, no joke, without extending hours."
Elena Vasquez, Kitchen Director, Fusion Hub Ghost Kitchen
Kitchen Director, Fusion Hub Ghost Kitchen
Simple 3-Step Process
Discovery and Mapping
We dive into your ghost kitchen's rhythm—peak hours, menu rotations, delivery ties. This isn't a quick chat; it's us understanding your exact pain points to blueprint a system that fits like a glove.
Custom Build and Integration
Our engineers code your AI from the ground up, weaving in POS syncs and predictive smarts. We test rigorously with your real orders, ensuring it handles the heat without a hitch.
Launch and Optimization
Go live with training for your team. Then, we monitor and tweak—fine-tuning for seasonal spikes or new apps. You own it all, scaling as your kitchen grows.
Why We're Different
What's Included
Common Questions
How does this booking system handle multiple virtual brands in one kitchen?
Great question—ghost kitchens often run 2-4 brands from the same space, and that's where generic tools fall short. We build your AI to segment bookings by brand, allocating prep slots based on each menu's cook time and ingredients. For instance, if Brand A needs 20 minutes per order and Brand B only 10, the system prioritizes accordingly during peaks. We integrate with your POS to track everything in real-time, preventing overlaps that could delay deliveries. Plus, it's flexible: add a new brand, and we tweak the model without starting over. Clients see 25% better slot utilization right away, turning potential chaos into coordinated efficiency. You're in control, owning the code that fits your setup perfectly.
What if my delivery partners change schedules last minute?
Delivery unpredictability is a ghost kitchen nightmare—drivers no-show, and suddenly your booked orders pile up. Our custom AI anticipates this by syncing directly with platforms like Uber Eats via robust APIs, updating availability in seconds. If a slot opens or closes, it auto-reschedules or notifies customers with options, like swapping to a later pickup. We even add buffer times based on your historical data, say 15 minutes for urban traffic. One client cut delayed orders by 35% after we implemented this. It's not rigid; the system learns from patterns, so over time, it gets smarter about your routes. We build it to your exact needs, ensuring your kitchen stays in sync without manual chasing.
Can this replace my current scheduling apps without downtime?
Absolutely, and that's the beauty of our approach. We don't force you into a big-bang switch; instead, we phase it in. First, we map your existing apps (like Google Calendar or Trello) and build bridges for a smooth data migration. During the 2-4 week build, your ops run as usual. Launch day? Zero downtime—our AI takes over seamlessly, pulling in all prior bookings. For a busy ghost kitchen, this means no lost orders during transition. We include a rollback option if needed, but honestly, our testing ensures it hums from hour one. Post-launch, we optimize based on your first week's rushes, making it feel like it was always there. Tailored ownership means no more app-hopping frustrations.
How does the AI prevent overbooking during peak hours?
Peak hours can turn your kitchen into a pressure cooker, right? Our AI uses machine learning to analyze your past order volumes, menu complexities, and even weather impacts on demand. It sets dynamic limits—say, capping tacos at 20 per hour if prep bottlenecks form—while leaving room for walk-ins. Unlike static calendars, it forecasts in real-time: if lunch surges early, it tightens slots automatically. We customize thresholds to your throughput, like 45 orders per hour for a standard setup. Features include visual alerts for your team and auto-waitlisting for customers. A partner kitchen boosted on-time fulfillment by 40% this way. It's built for your workflow, flexible enough to adjust for events like game nights, keeping overbooking a thing of the past.
Is the system secure for handling customer data in food service?
Security is non-negotiable in food service, where you're dealing with allergies, payments, and personal details. We architect your booking AI with end-to-end encryption, compliant with GDPR and PCI standards right out of the gate. Customer info—like dietary notes or addresses—stays locked in your owned system, not scattered across third-party clouds. We implement role-based access so only your schedulers see sensitive bits, and audit logs track every change. For ghost kitchens, we add extras like anonymized analytics to spot trends without exposing data. Regular updates keep it fortified against threats. One client passed a surprise audit effortlessly after we built theirs. You're getting a fortress tailored to your ops, ensuring trust with every booking.
How much customization can I expect for my unique kitchen setup?
As much as you need— that's our promise. We start with a deep dive into your setup: shared ovens for multiple brands? Seasonal menu swaps? We code the AI to mirror that exactly, from custom fields for spice levels to integration with your specific inventory tracker. No off-the-shelf limits here; if your kitchen has quirky hours or partner-specific rules, we embed them. For example, we once built a system that auto-pauses bookings during 2 PM deep cleans, notifying customers proactively. The result? A tool that feels like an extension of your team. Development takes 4-6 weeks, but you collaborate every step, ensuring it's 100% your exact needs. Flexible, scalable, and built for you—not a template dump.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.