Stop Losing Members to Scheduling Chaos Automate Your Class Bookings Effortlessly
Imagine reclaiming 15+ hours each week from manual roster juggling, while boosting retention by 20% through seamless member experiences—no more double-bookings or no-shows derailing your vibe.
Join 250+ businesses with streamlined operations and happier clients
The "Scheduling Overload" Problem
Endless phone tag for securing yoga or spin class spots leaves your front desk swamped with frustrated callers
Manual roster updates eat into your time for coaching real workouts
No-shows from forgotten barre or meditation bookings frustrate loyal members and waste premium studio mat space
Conflicting schedules across vinyasa yoga, HIIT circuits, and sound bath wellness sessions cause booking chaos and instructor overlaps
Struggling to track member preferences leads to drop-offs in retention
Struggling to track member preferences for low-impact pilates versus high-energy bootcamps leads to retention drop-offs
Our Custom AI Scheduling System Built Just for You
We've powered scheduling for over 50 fitness studios, turning chaotic calendars into retention machines
Why Choose Us
Here's the thing: in the fast-paced world of fitness and wellness, your schedule isn't just a calendar—it's the heartbeat of member loyalty. We craft a bespoke AI system that integrates with your existing tools, like Mindbody or your custom CRM, to automate everything from class sign-ups to personalized reminders. No cookie-cutter apps here; we build it to fit your studio's flow, whether you're running boutique yoga sessions or high-energy bootcamps. Let's be honest, you're probably thinking about those endless email chains for rescheduling—we eliminate them, freeing you to focus on what you love: transforming lives through movement.
What Makes Us Different:
Unlock Time and Revenue Like Never Before
Slash Weekly Admin Hours by 15+
Slash Weekly Admin Hours by 15+: Picture this: instead of spending mornings confirming sunrise yoga or evening HIIT spots, your AI handles it all seamlessly. Studios using our system report reclaiming 15-20 hours weekly—time to lead more restorative sessions, host nutrition workshops, or even sneak in your own workout. That's real ROI: redirecting energy to passion-driven coaching, not endless roster tweaks, with one boutique gym seeing a 30% uptick in client referrals from the extra personal touches.
Boost Retention with 25% Fewer Drop-Offs
Boost Retention with 25% Fewer Drop-Offs: Manual scheduling breeds frustration in dynamic wellness routines; our AI personalizes recommendations based on attendance history, like nudging a member toward a gentle aerial yoga flow after back-to-back strength training. Members stay engaged longer, with a 50-client yoga studio achieving 25% retention gains in three months—equating to $5,000+ in steady monthly revenue from reduced churn.
Cut No-Show Costs by $400 Monthly
Cut No-Show Costs by $400 Monthly: Automated SMS or app reminders for classes like Zumba or mindfulness sessions slash flakes by up to 40%, ensuring spots go to waitlisted enthusiasts. For a mid-sized wellness center with 10 daily classes, that's $400 recouped monthly in filled slots. These gains create buzzing, full-energy studios without the hassle, freeing you to focus on elevating member experiences.
What Clients Say
"Before AIQ, our front desk drowned in scheduling emails daily—members stuck on hold for hot yoga or cycle class spots was draining our studio's positive energy. Now, the AI auto-books, syncs with our class packs, and sends tailored reminders, cutting no-shows by 50%. Last quarter, that filled 15 extra paid flow sessions per week, no added staff needed."
Sarah Jenkins
Studio Manager at Flow Yoga Collective in Austin, TX
"I was skeptical about automating personal wellness bookings, but the system quickly adapted to our members' patterns, like recommending recovery yoga after intense CrossFit days. One regular even texted that the gentle stretch class reminders matched her cycle better than her own planner. Retention climbed 18% in four months, and no more chasing late fees for skipped mobility sessions."
Mike Rivera
Owner of Peak Wellness Gym in Denver, CO
"Adopting this AI during peak fall bootcamp season transformed our operations—no more overlaps in TRX or core fusion classes, and the live dashboard tracks attendance in real-time. We saved 12 hours weekly, which I poured into one-on-one wellness consultations. Member NPS scores soared from 7.2 to 9.1 in just two months, boosting our group class sign-ups by 22%."
Lisa Chen
Operations Lead at Harmony Fitness Center in Seattle, WA
Simple 3-Step Process
Discovery and Mapping
We dive into your current scheduling pains—like those frantic group class fills—and map your exact workflow, from member sign-ups to waitlists.
Custom Build and Integration
Our engineers craft your AI system, weaving in features like auto-reminders for pilates sessions, fully tailored to your studio's rhythm—no generic templates.
Testing, Launch, and Optimization
We test with real scenarios, like peak-hour HIIT rushes, then launch smoothly. Post-go-live, we tweak based on your data for ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation handle peak times like New Year's class rushes?
Peak seasons can overwhelm any studio, right? Our custom AI scales effortlessly, using predictive algorithms to forecast demand based on your historical data—like last January's yoga surge. It auto-adjusts capacities, sends proactive waitlist invites, and even suggests alternative times to keep members engaged without frustration. We've helped one wellness center handle a 50% booking spike without a single double-book, saving their team from overtime chaos. Setup includes stress-testing for your busiest periods, ensuring smooth operations while you focus on delivering that motivating energy.
Will this integrate with my existing fitness software?
Absolutely, integration is our specialty. Whether you're on Mindbody, Zen Planner, or a custom CRM, we build two-way connections that pull member data in real-time—no more manual exports. For instance, a HIIT studio we worked with synced bookings directly to their payment system, cutting errors by 90%. We map your exact workflow first, so it's not just plugged in; it's optimized for how you run classes and track wellness progress. This unified setup means one dashboard for everything, slashing the time you spend switching apps.
What kind of time savings can a small studio expect?
Let's be honest, small studios often wear all the hats, and scheduling steals precious hours. Our clients typically save 10-15 hours weekly by automating sign-ups, reminders, and roster updates. Take a boutique pilates spot: they went from 20 hours of admin to under 5, redirecting time to personalized coaching that boosted member satisfaction. ROI kicks in fast—often within the first month through reduced no-shows and higher class fills. We tailor it to your size, ensuring every feature delivers measurable efficiency without overwhelming your setup.
How does it improve member retention in wellness programs?
Retention is everything in fitness—members drop off when experiences feel clunky. Our AI personalizes like a savvy trainer: analyzing past attendance to suggest ideal classes, such as a restorative session after intense cardio. One center saw a 22% retention lift in six months because members felt seen, with automated follow-ups nurturing long-term loyalty. It's not pushy; it's thoughtful, like recommending a mindfulness workshop based on their routine. We track these metrics in your dashboard, so you see the impact on renewals and can refine for even better results.
Is the system secure for handling member health data?
Security is non-negotiable, especially with sensitive wellness info like attendance for therapy sessions. We build with end-to-end encryption and comply with standards like HIPAA where needed, ensuring data stays locked down. Unlike generic tools, our custom code avoids third-party vulnerabilities—your member profiles, booking histories, and preferences are protected in a fortified system. A yoga studio client praised how it handled their privacy audits seamlessly, giving peace of mind while automating reminders without exposing details. We audit everything during build to match your compliance needs.
How much does custom setup cost compared to off-the-shelf apps?
You're probably thinking subscriptions add up quick—many studios pay $200+ monthly for basic schedulers that don't fit. Our one-time custom build starts around $5,000-$15,000 based on complexity, but delivers ownership without recurring fees, paying off in 6-12 months via time savings and revenue gains. For example, a wellness gym recouped costs in four months by filling 10 more spots weekly. No hidden charges; we focus on ROI from day one, tailoring to avoid overkill features that bloat costs in template apps.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.