Stop Missing Jobs Because of Scheduling Chaos Automate Appointments to Secure Every Lead
Reclaim 15-20 hours per week lost to manual booking calls and double-bookings, turning your calendar into a revenue machine with ROI up to 300% in the first year through seamless, custom-built automation.
Join 250+ businesses with streamlined operations and zero missed appointments
The "Scheduling Overload" Problem
Endless phone tag with clients chasing availability for roofing inspections or HVAC tune-ups
Double-booking jobs that delay crews and frustrate homeowners
Manual calendar juggling across multiple crew shifts for plumbing jobs and weather delays from sudden storms
Lost leads when your office can't respond to after-hours inquiries
Inaccurate job estimates for kitchen remodels eating into profit margins from overlooked overlaps in electrical and cabinetry phases
Client no-shows for scheduled gutter cleanings due to forgotten reminders, wasting prime crew time during fall peak season
Our Custom Appointment Scheduling Automation Built for General Contractors
With over a decade of experience optimizing workflows for home services firms, we've delivered enterprise-grade systems that handle the unique demands of construction timelines and client relationships.
Why Choose Us
We craft a tailored AI-driven scheduling engine that integrates directly with your existing tools like Jobber or QuickBooks, eliminating the patchwork of apps that slow you down. Unlike off-the-shelf software that forces your processes into rigid boxes, our solution maps to your exact workflow—from quoting kitchen remodels to dispatching roofing crews. It anticipates conflicts, like overlapping electrical and plumbing installs, and scales with your growing team. The result? A unified system you own outright, slashing subscription fees by up to 70% while boosting on-time job starts to 98%.
What Makes Us Different:
Unlock Quantifiable Gains Tailored to Your Operations
Save 15+ Hours Weekly on Admin
Save 15+ Hours Weekly on Admin: No more chasing down crew availability for window installations or rescheduling siding jobs due to rain delays. Our system auto-adjusts calendars with weather API integrations, freeing your office team to focus on winning bids for deck projects instead of playing phone tag—delivering a 25% productivity boost as seen in industry benchmarks for mid-sized roofing and HVAC contractors.
Achieve 300% ROI Through Efficiency
Achieve 300% ROI Through Efficiency: Reduce no-shows by 60% with smart SMS reminders for fence installations, turning potential lost revenue into booked slots during spring rush. Contractors using similar custom automations for landscaping crews report $50K+ annual savings from optimized hours on irrigation setups, directly impacting your bottom line without the hassle of generic tools.
Enhance Client Relationships with Precision
Enhance Client Relationships with Precision: Deliver instant, personalized scheduling confirmations via app notifications for bathroom remodel consultations that build trust—like confirming a tile installation slot within minutes of the inquiry. This cuts client frustration by 40%, fostering repeat business and referrals in the relationship-driven world of plumbing and electrical home services.
What Clients Say
"Before AIQ Labs, we were losing two deck build jobs a week to scheduling mix-ups during the busy summer season. Their custom system now handles everything from initial client calls for permit checks to crew assignments for framing and finishing, and we've cut overtime costs by 30% in just three months on our 15-person team. It's like having an extra project manager without the payroll hit."
Mike Rivera
Owner, Riverside Deck & Patio Construction
"Manual booking was killing us during peak siding season—constant double-books on vinyl installations for 20+ homes monthly. After implementing their automation with real-time crew GPS tracking, response times dropped to under five minutes for quote requests, and our close rate jumped 25% on exterior reno projects. The best part? It's built around our workflow for handling multi-story jobs, not some cookie-cutter app."
Sarah Chen
Operations Manager, Apex Siding & Exterior Builders
"We handle a lot of emergency roof repairs after storms, and their AI scheduler predicts conflicts like no other tool by factoring in material lead times. Saved us from a major overlap on a full-house re-roofing project last summer that involved coordinating with subcontractors, and clients love the quick texts confirming arrival times even on weekends. ROI was immediate—no more missed calls after hours for leak assessments."
Tom Harlan
Lead General Contractor, Harlan Roofing & Emergency Repairs
Simple 3-Step Process
Discovery and Mapping
We dive into your current scheduling pains, from crew rotations to client follow-ups, to blueprint a system that fits your general contracting rhythm like a perfectly measured foundation.
Custom Build and Integration
Our engineers code your AI scheduler from scratch, weaving in APIs for your tools and testing against real scenarios like multi-day remodels to ensure zero disruptions.
Deployment and Optimization
Launch with hands-on training for your team, then monitor and tweak for peak performance—delivering ongoing support to keep your jobs flowing smoothly as your business grows.
Why We're Different
What's Included
Common Questions
How does this automation handle unexpected changes like weather delays in construction scheduling?
Our custom AI scheduler integrates live weather feeds and your predefined rules for outdoor jobs, automatically suggesting reschedules to the next viable slot. For instance, if rain hits during a siding installation, it notifies clients and crews instantly, minimizing downtime. We've seen contractors reduce weather-related disruptions by 50%, preserving your schedule's integrity without manual intervention. The system learns from your past adjustments, like preferring afternoon slots for roofing, to optimize future bookings. This tailored approach ensures your operations stay agile in the unpredictable home services landscape.
Can it integrate with my existing tools like QuickBooks or Housecall Pro?
Absolutely. We design deep, two-way API integrations that pull in job details from your CRM and push updates back to accounting for invoicing. For a general contractor using Housecall Pro, our system syncs appointment data in real-time, eliminating duplicate entries that waste hours weekly. Unlike superficial connections in generic apps, ours handles complex scenarios like multi-phase remodels, ensuring data accuracy across platforms. Clients typically see setup in 2-4 weeks, with full ownership of the unified workflow—no more juggling disconnected subscriptions.
What kind of time savings can a mid-sized contracting firm expect?
Based on our deployments, firms with 10-30 crews save 15-25 hours per week on scheduling alone. This comes from automating client inquiries, conflict checks, and reminders, which previously required constant office oversight. One client, a remodeling outfit, reclaimed 18 hours weekly, redirecting staff to site visits and bids—boosting revenue by 22% in six months. Our ROI calculator, built into the discovery phase, projects your specifics, factoring in job volume and crew size for precise, industry-benchmarked gains.
Is the system secure for handling client contact info and job details?
Security is paramount in home services, where you're dealing with homeowner addresses and payment data. We build with enterprise-grade encryption and compliance to standards like GDPR and CCPA, plus role-based access so only authorized crews see schedules. Unlike cloud-only tools, your data resides in a system you own, reducing breach risks from third-party vendors. Regular audits and failover redundancies ensure 99.9% uptime, protecting your client relationships from disruptions. We've fortified systems for contractors handling sensitive reno projects without a single incident.
How customizable is this for different types of general contracting work?
Fully customizable to your niche—whether you're in residential framing, commercial HVAC, or full renovations. We map the AI to your workflow, like setting buffer times for electrical inspections or linking to supplier availability for plumbing jobs. No one-size-fits-all here; it's engineered for your exact needs, from solo operators to teams managing 50+ projects monthly. Post-launch, we iterate based on your feedback, ensuring it evolves with business growth. Contractors report 40% faster bookings after tailoring, making it a true extension of your operations.
What's the timeline for implementation and do I need technical staff?
Implementation takes 4-8 weeks, depending on complexity—from initial audit to live deployment with training. We handle all coding and setup in-house, so no technical staff required on your end; your team just provides workflow insights. For a typical general contractor, week one is discovery, weeks two-three building and testing, and four is go-live with a smooth handover. Ongoing support includes a dedicated engineer for the first month, ensuring quick wins like automated dispatching without overwhelming your schedule.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.