Stop Guessing Your Clients' Progress See Every Rep, Retention Rate, and Revenue Stream in Real Time

How does this integrate with my existing studio software like Mindbody or Vagaro?

Great question—we specialize in seamless, custom integrations that feel native. For instance, we'll pull real-time data from your booking system to populate dashboards without manual exports. Our team handles the heavy lifting, mapping fields like client IDs and session logs directly. In one project, we connected Vagaro to our BI in under a week, giving a studio instant visibility into no-show trends. It's built to your workflow, so no disruptions to daily operations. And since it's custom code, it won't break with software updates. You'll own it all, reducing dependency on third-party APIs that often glitch.

What kind of data security do you provide for client health info?

Privacy is non-negotiable in fitness, especially with sensitive progress notes or injury histories. We build everything HIPAA-compliant from the start, using encrypted connections and role-based access—trainers only see their clients' data. For example, we anonymize metrics in aggregate reports to protect identities while still providing insights like overall retention rates. Our systems undergo regular audits, and we've secured wellness data for studios handling virtual sessions without a single breach. You're in control: we set up granular permissions during discovery, ensuring compliance while keeping your operations smooth and efficient.

How long does it take to see results from your BI solution?

You're probably thinking it sounds too good— but results come fast. After our initial discovery, we prototype core dashboards in 2-4 weeks, with full rollout in 6-8. Studios often spot quick wins, like identifying underutilized trainers within the first month, leading to 15-20% booking improvements. Take a recent client: they reduced admin time by 10 hours weekly right after launch, freeing up focus for member experiences. We include training and ongoing tweaks, so you're not left hanging. It's designed for immediate impact, scaling as your studio grows, without the long wait of generic tools.

Can this scale if my studio adds more locations or services?

What's the difference between your custom BI and off-the-shelf fitness analytics apps?

Here's the thing: off-the-shelf apps are like one-size-fits-all workout plans—they work okay but don't fit your unique studio vibe. Our solutions are custom-built, pulling exactly the data you need, like custom KPIs for personal training retention or boutique class waitlists. No bloat or irrelevant features; just tailored dashboards that integrate deeply with your tools, eliminating silos. A client switched from a popular app and saw 30% better insights because we focused on their specific challenges, like seasonal membership dips. Plus, you own it—no recurring fees or limitations. It's the difference between renting a gym and owning your equipment: total control and better results.

How do you ensure the dashboards are easy for non-techy staff to use?

We get it—your trainers are pros at form corrections, not data dives. That's why we design intuitive, visual interfaces with simple charts and mobile alerts, like a fitness tracker for your business. During build, we involve your team for feedback, ensuring it's as straightforward as checking a client's reps. For example, one studio's front desk now uses color-coded retention alerts to flag follow-ups, cutting response time in half without training hassles. We provide quick-start guides and a week of hands-on support post-launch. It's warm, professional, and built to empower everyone, not overwhelm.