Stop Losing Members to Inefficient Operations Scale Your Studio Without the Chaos
Imagine ditching the subscription sprawl that's eating your profits—our custom AI system handles class scheduling, member retention tracking, and personalized workout plans in one seamless platform, freeing you to focus on what you love: guiding your clients to better health.
Join 150+ fitness studios with boosted retention and seamless growth
The "Scaling Stagnation" Problem
Juggling member attendance data across disparate apps like Mindbody and Glofox during high-demand barre or yoga class rushes, leading to missed check-ins and incomplete session histories
Struggling to retain clients without personalized progress tracking in a competitive wellness market
Manual scheduling mishaps in reformer bookings causing double-booked equipment slots and overwhelmed instructors during peak evening flows
Hitting walls when expanding locations due to rigid software that can't handle multi-studio workflows
Spending hours crafting manual follow-up emails for lapsed barre or mat Pilates members, diverting time from leading transformative sessions
Misjudging inventory for Pilates props like resistance bands and stability balls, resulting in shortages during holiday wellness challenges or summer bootcamps
Our Custom-Built AI Operating System for Pilates Studios
We've powered over 50 wellness businesses to ditch tool overload and own their growth
Why Choose Us
Let's be honest, running a Pilates studio means juggling class rosters, member check-ins, and retention nudges while dreaming of that second location. Here's the thing: most software traps you in silos, but we build a unified AI system tailored to your studio's rhythm. It scales effortlessly as you add classes or locations—no bottlenecks, just smooth expansion. You're probably thinking, 'Can it really handle my custom flows?' Absolutely. We integrate everything from booking to personalized reformer routines, creating an enterprise-ready backbone that grows with you.
What Makes Us Different:
Unlock Unlimited Growth for Your Studio
Effortless Member Retention
Effortless Member Retention: Imagine AI scanning your clients' vinyasa or reformer attendance patterns to dispatch personalized nudges—like a 'Missed your core flow? Try this 20-minute sequence' email—driving a 25% retention uplift in just 90 days, acting as your always-on wellness coach.
Scalable Class Management
Scalable Class Management: Watch your studio expand seamlessly from a single Pilates space to three locations, with the system dynamically reallocating reformer slots and instructor availability for 500+ weekly bookings—its adaptive framework supports growth without the growing pains of outdated tech.
Personalized Wellness Insights
Personalized Wellness Insights: Craft bespoke progress reports for every client, from tracking reformer endurance gains to flagging burnout risks in hot yoga devotees, with predictive tweaks that lift satisfaction by 40%—transforming casual drop-ins into dedicated community members over six months.
What Clients Say
"Before AIQ, we drowned in Excel sheets tracking attendance for our dynamic mat and reformer classes. Now, it automatically sends weekly progress summaries highlighting improvements in core stability, helping us retain 15 more members this quarter—no added staff needed. Finally, I can focus on cueing perfect alignments instead of paperwork."
Sarah Jenkins
Owner, CoreFlow Pilates Studio in Austin, TX
"Scaling to our second location was chaos—our old app froze during peak barre launches, losing bookings left and right. AIQ customized our dashboard to integrate attendance, Stripe payments, and rotating instructor schedules across sites. We saw retention climb 28% in the first three months, and operations feel effortless now."
Mike Rivera
Multi-Studio Director, Align Wellness Collective in Denver, CO
"I doubted AI could grasp the nuance of hands-on Pilates, but their engine analyzes post-class surveys to recommend tweaks, like shorter transitions for beginner flows. No-shows dropped 35% in two months, letting us launch aerial yoga series without extra admin hires—truly empowering our lean team."
Elena Torres
Founder and Lead Instructor, Breathe & Balance Pilates Haven in Seattle, WA
Simple 3-Step Process
Discovery Session
We dive into your studio's daily flow— from reformer bookings to member check-ins—to map out exactly where bottlenecks are hitting your growth.
Custom Design & Build
Our engineers craft your AI system, integrating tools like scheduling and retention tracking into a scalable platform that feels like an extension of your studio.
Launch & Scale
We roll it out with training, then monitor as you expand—ensuring it handles more classes, locations, and members without missing a beat.
Why We're Different
What's Included
Common Questions
How does this system handle the unique flow of Pilates classes?
Pilates isn't like generic fitness—it's all about precise timing and personalization. We build AI workflows that understand reformer bookings, mat class capacities, and instructor specialties. For instance, the system predicts high-demand slots for advanced sessions and auto-adjusts to prevent overbooking. It also pulls in client progress data to suggest modifications, like easing into roll-ups for beginners. Studios using it report 20% fewer scheduling conflicts, letting you focus on cuing breath and alignment. And as you scale, it adapts without custom tweaks every time you add a new series.
Can it really scale if I open another studio location?
Absolutely—scalability is our core promise. Unlike rigid apps that cap users or locations, our custom architecture handles unlimited growth. Imagine syncing attendance from your flagship studio to a new branch in real-time, with AI balancing shared resources like visiting instructors. We've helped a client go from one to three locations, cutting admin time by 40% and boosting cross-studio memberships. No bottlenecks; it's designed like a strong core—flexible yet supportive as you expand your wellness empire.
What about member privacy in a wellness-focused business?
Privacy is non-negotiable in Pilates, where clients share sensitive health goals. We embed GDPR-compliant features from the start, with encrypted data storage and role-based access—so instructors see only relevant notes, not full profiles. AI processes anonymized trends for insights, like common pain points in spine work, without exposing individuals. One studio owner told us it gave them peace of mind during audits, ensuring trust while personalizing experiences. You're in control, owning your data without third-party risks.
How long until we see results after implementation?
Quick wins hit fast. Basic automations like auto-check-ins and retention alerts go live in 4-6 weeks, often slashing no-shows immediately. Full scalability, including multi-studio syncs, rolls out in 2-3 months with our phased approach. A client saw retention climb 18% in the first quarter post-launch, as AI started nudging lapsed members with custom teaser challenges. We include training so your team adapts smoothly—no steep learning curves derailing your class vibes.
Is this just for big studios, or can smaller ones benefit?
It's perfect for growing Pilates studios of any size, from boutique 10-client spots to multi-location chains. We tailor it to your scale—starting with essentials like booking and feedback for smaller ops, then layering in advanced AI as you grow. A single-studio owner we worked with automated their waitlists and saw a 25% uptick in drop-in conversions within months, without needing extra staff. Think of it as progressive overload for your operations: starts light, builds strength over time.
How do we integrate it with our current tools?
Seamless integration is our specialty—no rip-and-replace headaches. We connect to popular Pilates tools like Mindbody or your custom CRM via deep APIs, creating a single dashboard. For example, it pulls booking data directly, automates invoice approvals for class packs, and syncs with email for follow-ups. We've unified systems for studios juggling five+ apps, reducing errors by 50%. It's like harmonizing a duet: everything flows together, eliminating the manual data dances that waste your energy.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.