Stop Losing Billable Hours to Manual Scheduling Across Your Chain Reclaim 25+ Hours Weekly with Unified Automation
HVAC contractors like you waste 15-20 hours per week on disjointed admin tasks between locations. Our chain store automation delivers enterprise-grade efficiency, slashing costs by 30% while handling unlimited growth without breaking a sweat.
Join 150+ businesses with streamlined HVAC operations
The "Fragmented Operations" Problem
Inconsistent HVAC scheduling leads to double-booked technicians across multiple service locations, resulting in lost revenue from rescheduled emergency AC repairs
Manual inventory checks for plumbing parts cause frequent emergency runs to suppliers, delaying same-day fixture repairs and increasing fuel costs
Disjointed customer data in CRM systems results in missed follow-ups on annual HVAC maintenance contracts, leading to 20% churn in recurring service revenue
Payroll discrepancies from varying branch hours for electrical service techs eat into profits, with overtime miscalculations averaging $5K per quarter
Compliance headaches with uneven OSHA safety reporting for roofing and siding installations between sites, risking fines up to $15K per violation
Inefficient lead routing for urgent water heater replacements leaves hot prospects cooling off at branch level, dropping conversion rates by 30%
Our Custom-Built Chain Automation Unifies Your HVAC Empire
With over a decade in home services tech, we've engineered solutions for 50+ multi-location contractors, delivering proven ROI in under 90 days.
Why Choose Us
We craft bespoke AI workflows that knit together your branch operations like a well-tuned furnace system—seamless, reliable, and built to last. Forget the patchwork of apps causing chaos; our enterprise architecture replaces them with a single, owned platform. Technicians get instant job alerts. Managers see unified dashboards. And your bottom line? It heats up fast. We've seen contractors shave 25 hours off weekly admin, freeing teams for billable work. Scalable from 3 to 30 locations, our systems grow with your chain without the usual growing pains.
What Makes Us Different:
Quantifiable Gains That Fuel Your Growth
Slash Admin Time by 25 Hours Per Week
Slash Admin Time by 25 Hours Per Week: Manual tasks like optimizing technician routes for HVAC service calls and chasing digital invoices vanish. One Mid-Atlantic HVAC chain saved 1,200 hours annually, redirecting techs to 15% more emergency repairs during peak summer demand. Efficiency skyrockets; your team focuses on revenue-generating fixes, not outdated paperwork.
Boost ROI with 3x Faster Scaling
Boost ROI with 3x Faster Scaling: Our cloud-based architecture handles unlimited locations without added IT costs. A Texas-based plumbing contractor expanded from 5 to 12 branches seamlessly, achieving 35% cost savings on overhead while maintaining 24/7 dispatch for leak detections. No more bottlenecks; just smooth growth aligning with your service territory expansion.
Cut Errors and Overtime by 40%
Cut Errors and Overtime by 40%: Centralized dispatching eliminates overlaps, like sending two crews to one residential furnace tune-up. Real results: reduced overtime claims by $18K yearly for a Florida electrical chain during hurricane season. Productivity surges as your operations run like clockwork, ensuring on-time arrivals for critical system installations.
What Clients Say
"Before AIQ, our five locations were a mess—scheduling conflicts for AC installations cost us two full days of tech time weekly during heatwaves. After implementation, everything syncs perfectly via the mobile dashboard. We saved 18 hours a week on admin alone, and our emergency response rate for refrigerant leaks jumped 25% in the first quarter. It's like having a central command center for our whole HVAC operation."
Mike Reynolds
Operations Director, CoolBreeze HVAC Services (Serving Mid-Atlantic Region)
"We were juggling three different scheduling apps, leading to constant inventory mismatches for ductwork parts during peak cooling seasons. AIQ built us a unified system that tracks HVAC components across all branches in real-time via GPS integration. Last summer, we avoided 12 stockouts on compressor units and cut rush orders by half, saving $8K in expedited shipping. ROI hit within two months—absolute game-changer for our scaling efforts."
Sarah Patel
General Manager, Apex Climate Control Systems (Texas Multi-Branch Network)
"Payroll was a nightmare with varying shift logs from each site for wiring jobs and panel upgrades. Their automation standardized it all with automated time clocks, saving us $12K in discrepancies last year alone. Techs love the mobile alerts for on-call emergencies; no more missed service tickets. We've grown to eight locations without adding headcount to admin, handling 20% more residential installs efficiently."
Tom Vargas
Owner, Reliable Air Pros Electrical & HVAC (Florida-Based Chain)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows across locations, pinpointing HVAC-specific pain points like dispatch delays. Then, we blueprint a custom automation strategy tailored to your chain's scale.
Build and Integrate
Our engineers construct your unified platform, weaving in AI for predictive routing and inventory. We integrate with your existing tools, ensuring zero downtime during rollout.
Deploy and Optimize
Go live with training for your teams. We monitor performance, tweaking for peak efficiency—like fine-tuning a duct system. Expect full ROI visibility within the first quarter.
Why We're Different
What's Included
Common Questions
How does this automation handle varying branch workloads during peak seasons?
Our system uses AI to dynamically balance loads, like routing overflow AC repairs from a busy urban branch to nearby rural ones. For a 10-location chain, this prevented 20% overload last summer. We build in buffers for surges, integrating weather APIs to predict demand spikes. Setup includes custom rules for your geography—say, prioritizing Florida heatwaves. Result? Even distribution without extra hires, saving 15-20% on overtime. It's all centralized, so managers see the big picture and adjust on the fly.
What if we already use ServiceTitan—will this integrate smoothly?
Absolutely. We specialize in deep, two-way integrations with HVAC staples like ServiceTitan, pulling job data directly into our unified platform. No more manual exports; automations sync estimates, completions, and payments in real-time. One client cut data entry from 10 hours to zero weekly. We handle API complexities, ensuring compliance with their updates. Post-integration, your dashboard overlays ServiceTitan metrics with our AI insights, like predictive part needs. It's seamless, reducing errors by 35% based on our benchmarks.
Can this scale if we add more locations next year?
Yes, our architecture is designed for unlimited growth—think of it as expandable ductwork that doesn't clog. We've scaled a client from 4 to 15 branches without rework, handling 2x the dispatch volume. Core features like centralized inventory auto-adjust to new sites. Onboarding a location takes just 2-3 days, with AI learning your patterns quickly. No performance dips; it's cloud-based enterprise-grade. Clients report 3x ROI as they expand, with costs staying flat per branch.
How secure is the data across multiple locations?
Security is paramount in home services, where customer addresses and payment info are sensitive. We use AES-256 encryption, role-based access, and SOC 2 compliance from day one. For HVAC chains, this means branch managers see only their data, while HQ gets the full view. We've audited against industry threats like ransomware targeting service firms. Features include audit trails for every dispatch change. In practice, a Midwest client avoided a compliance fine post-implementation, saving $25K. Your data stays locked down, no exceptions.
What's the typical timeline for seeing ROI?
Most chains see measurable gains in 4-6 weeks, full ROI by month three. Take admin time: we target 20-25 hours saved weekly right after go-live. A Virginia contractor hit 28% cost reduction in Q1, from streamlined invoicing alone. We track metrics like billable hours gained and error rates dropped via built-in dashboards. Factors like your current setup influence speed, but our phased rollout minimizes disruption. Expect a detailed ROI projection in your free consult, based on your specifics.
Do field technicians need special training for this?
Minimal—our interfaces mimic familiar apps, with mobile-first design for van use. We provide 1-2 hour sessions per branch, focusing on essentials like job acceptance and photo uploads. For HVAC pros, voice commands handle hands-free logging during installs. Feedback from a California chain: techs were productive Day 1, with adoption at 95%. Ongoing support includes quick video guides. It's intuitive, boosting efficiency without the learning curve that plagues clunky tools.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.