Stop Losing Hours to Manual VIN Checks and Paperwork Piles Automate Your Dealership Operations with Custom AI Workflows
Reclaim 15-25 hours per week in admin time, cut operational costs by 30%, and boost your sales team's productivity with tailored automation built for automotive realities.
Join 150+ businesses with streamlined operations
The "Dealership Drag" Problem
Endless manual VIN verification and Carfax vehicle history pulls that stall your sales floor, often delaying deals by 30-45 minutes per customer
Paper-based trade-in appraisals using outdated Black Book values, eating up service advisor time and leading to inconsistent valuations that lose 10-15% on trade margins
Disjointed CRM and DMS integrations, like Reynolds & Reynolds with Dealertrack, causing duplicate data entry for every customer lead and F&I application
Manual scheduling conflicts in service bays for oil changes and brake jobs, wasting technician hours on back-and-forth calls with parts suppliers
Inaccurate parts inventory tracking in CDK systems, resulting in delayed repairs for high-demand items like alternators and frustrated customers waiting days longer
Cumbersome warranty claim submissions to manufacturers like GM or Ford, bogged down by scattered documentation and follow-ups that extend processing by 2-3 weeks
Our Custom-Built Automation Transforms Your Dealership
With over a decade of automotive tech experience, we've engineered solutions for 50+ dealerships, delivering enterprise-grade systems that scale with your growth.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We build bespoke AI workflows from the ground up, integrating your Dealer Management System (DMS), CRM, and inventory platforms into a unified powerhouse. Picture this: AI scans incoming leads, auto-populates customer profiles, and flags high-conversion prospects—all without your team lifting a finger. We've tackled the chaos of lot management, service throughput, and sales pipelines for dealerships just like yours. Our approach starts with a deep dive into your daily grind, then crafts automation that fits like a custom glove. No more subscription sprawl. Just one owned system that drives results.
What Makes Us Different:
Unlock Efficiency Gains That Hit Your Bottom Line
Slash Admin Time by 20 Hours Weekly
Slash Admin Time by 20 Hours Weekly: Your sales team spends less time on paperwork and more on closing deals. Automation handles VIN decodes via API integrations, electronic title transfers through DMV portals, and lead routing to BDC reps, freeing up 20 hours per week per advisor—translating to 10% higher close rates based on NADA benchmarks for high-volume dealerships.
Achieve 35% ROI in the First Year
Achieve 35% ROI in the First Year: By automating inventory alerts for OEM parts and just-in-time ordering from suppliers like NAPA, we cut overstock by 25% and reduce carrying costs on slow-movers like winter tires. Dealerships see payback in under 12 months, with ongoing savings from fewer errors in RO (Repair Order) scheduling that boost CSI scores by 15 points.
Boost Productivity Without Adding Headcount
Boost Productivity Without Adding Headcount: AI-driven forecasting matches ASE-certified technician skills to jobs like diagnostics or alignments instantly, minimizing bay downtime. Expect a 40% productivity lift in your service department, as seen in our pilots with mid-sized dealerships handling 200+ ROs monthly and reducing comebacks by 20%.
What Clients Say
"Before AIQ, our team was buried in manual F&I paperwork for every lease deal—it took two hours per vehicle to compile lienholder docs and pull Equifax credit reports. Now, the system auto-generates state-compliant disclosures and integrates with our CDK DMS seamlessly. We've closed 15 more deals a month without overtime, and our compliance error rate dropped to zero, avoiding $5K in fines last year."
Mike Rivera
General Manager, Riverside Chevrolet in Riverside, CA
"Integrating our used car lots with the Reynolds DMS was a nightmare until AIQ built this custom API flow. Inventory updates for VIN-specific details happen in real-time via OBD-II scans, no more chasing down sales reps for stock numbers on CPO vehicles. Saved us about 18 hours a week, and we're turning inventory 20% faster, hitting 45-day turns on average."
Sarah Chen
Operations Director, Metro Ford Lincoln in Seattle, WA
"The service bay scheduling bot is a game-changer for our multi-bay setup. It juggles appointments for everything from LOF (lube, oil, filter) to transmission rebuilds, predicts part needs from EPC catalogs, and even sends SMS notifications to customers of delays. Our throughput went up 30% last quarter to 250 ROs, and techs are less stressed—no more double-bookings on collision work eating into their day."
Tom Hargrove
Service Manager, Apex Chevrolet Buick GMC in Denver, CO
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from lead intake to service delivery, identifying bottlenecks like manual DMS entries. This tailored assessment ensures every automation targets your dealership's unique pain points.
Custom Design and Build
Our engineers craft your AI system using advanced frameworks, integrating APIs for your CRM and inventory tools. We test rigorously to guarantee seamless operation, like auto-flagging high-mileage trades.
Deployment and Optimization
Roll out the unified platform with hands-on training for your team. We monitor performance for the first 30 days, tweaking for peak efficiency—delivering immediate time savings and scalable growth.
Why We're Different
What's Included
Common Questions
How does this automation handle integration with my existing DMS like CDK Global?
We specialize in deep, two-way API integrations tailored to automotive systems like CDK, Reynolds, or Dealertrack. Our team maps your data flows—such as pulling vehicle specs into sales quotes or syncing service histories—ensuring zero data loss. Unlike superficial connections that break during updates, our custom code creates robust links that withstand software patches. For a typical dealership, this means real-time updates without manual intervention, saving 10-15 hours weekly on reconciliation. We've deployed this for 30+ clients, achieving 99.9% uptime even during peak month-end closes.
What kind of time savings can a mid-sized dealership expect from your workflows?
Based on our implementations, dealerships reclaim 15-25 hours per week per department. Sales teams ditch manual lead logging, service advisors skip paperwork piles, and managers get instant KPI views. Take inventory management: AI auto-updates stock from auctions, cutting reconciliation from 8 hours to minutes. Our ROI model shows 30% cost reductions in the first year, aligned with NADA benchmarks where automated shops see 20% productivity boosts. We customize to your scale— for a 50-employee operation, that's like adding a full-time staffer without the payroll hit.
Is the system compliant with automotive regulations like DMV and warranty standards?
Absolutely—compliance is baked in from the start. We build with rules for DMV title transfers, EPA emissions logging, and manufacturer warranty protocols in mind. AI automates doc collection for claims, flagging discrepancies to avoid denials that cost dealerships $5K+ annually. Our engineers use secure, encrypted data handling to meet GDPR and state privacy laws. In pilots with Chevy dealers, this reduced audit times by 40%. You own the system, so it's adaptable to changes like new EV rebate filings without third-party dependencies.
How do you ensure the AI understands automotive-specific challenges like seasonal demand?
Our models are trained on vast automotive datasets, including sales cycles, regional trends, and part seasonality from sources like AutoTrader and NADA. For instance, we factor in summer tire surges or winter battery failures to forecast accurately. This isn't generic AI; it's fine-tuned for dealership realities, predicting service peaks with 92% accuracy. We start with your historical data for personalization, then iterate based on performance. Clients report 25% fewer stockouts, turning potential losses into revenue—proven in our work with 20+ regional groups.
What happens after deployment—do I need ongoing subscriptions?
No subscriptions here; you own the full system outright after build. Deployment includes 30 days of monitoring and tweaks to hit your efficiency targets, like optimizing lead routing for 15% faster responses. Post-launch, we offer optional support packages for updates, such as adapting to new OEM APIs, but there's no mandatory fee. This shifts you from rented tools to a strategic asset, with maintenance costs 60% lower than juggling multiple vendors. Dealerships we've served maintain 98% uptime independently, scaling as they add locations.
Can this automation scale if my dealership expands to multiple locations?
Yes, our architecture is designed for growth. We build modular workflows that centralize data across sites—for example, syncing inventory from a satellite lot to your main DMS without silos. As you add bays or sales teams, the system auto-scales, handling 2x volume seamlessly. In one case, a three-location Ford group went from fragmented reporting to unified dashboards, cutting oversight time by 12 hours weekly. It's enterprise-grade but SMB-priced, ensuring you grow without rebuilds or ballooning costs.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.