Stop Losing Hours to Manual Order Tracking and Inventory Checks Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours per week on repetitive tasks, cutting labor costs by 20%, and boosting your team's focus on crafting the perfect brew and delighting customers.
Join 200+ businesses with streamlined operations and happier teams
The "Coffee Chaos" Problem
Endless manual inventory counts of beans, syrups, and cups during rushed morning coffee rushes
Shift scheduling headaches from no-shows and overlapping breaks
Order fulfillment delays from handwritten tickets getting lost in the noise
Waste from inaccurate coffee bean and milk tracking leading to overordering and spoiled dairy
Customer complaints piling up due to slow POS integrations
Customer complaints piling up due to slow POS integrations with coffee order customizations like lattes and mochas
Our Custom-Built AI Workflows Tailored for Your Coffee Shop
With years of hands-on experience optimizing food service operations, we've helped shops like yours turn chaos into smooth, efficient service.
Why Choose Us
Here's the thing: running a coffee shop means juggling a million little tasks that eat up your day. We get it— we've talked to owners just like you who are tired of piecing together apps that don't talk to each other. At AIQ Labs, we build a unified AI system from the ground up, custom-fit to your exact workflow. No more subscription overload. Think of it like crafting the perfect espresso shot: precise, integrated, and designed for your unique blend of needs. We start by mapping your daily grind—from POS to suppliers—and automate the bottlenecks, saving you time and letting your team shine on what matters: the customer experience.
What Makes Us Different:
Unlock Real Time and Cost Savings That Hit Your Bottom Line
Slash Manual Tasks by 15+ Hours Weekly
Slash Manual Tasks by 15+ Hours Weekly: You're probably thinking, 'How do I even find time for this?' Let's be honest, tallying inventory of coffee beans, milk, and pastries or chasing down custom latte orders manually steals hours from brewing and chatting with regulars. Our automation handles it all—using RFID scanners for real-time stock levels and routing mobile orders instantly—freeing your baristas to focus on smiles and service. That's a direct boost in productivity, turning wasted time into revenue-generating moments like upselling seasonal drinks.
Cut Costs with 20% Efficiency Gains
Cut Costs with 20% Efficiency Gains: Wasted coffee grounds or overstaffed shifts during peak latte hours? These are the silent killers in coffee shops. We build AI that forecasts demand based on weather, local events, and past sales of espresso drinks, reducing overstock of beans and dairy by up to 30%. The ROI is clear: less waste means lower costs—saving $500 monthly on supplies—and your team operates like a well-oiled espresso machine—smooth and profitable, with automated alerts for low-stock syrups.
Boost Customer Satisfaction Through Speed
Boost Customer Satisfaction Through Speed: Long lines for iced coffees frustrate everyone, right? Our custom workflows automate order prep for frappes and cappuccinos with kitchen display alerts, shaving 2-3 minutes off service times during breakfast rushes. Picture this: a family walks in during lunch rush, and their pumpkin spice lattes are ready before they finish ordering. That's the kind of efficiency that turns one-time visitors into loyal patrons, all while you save on labor without cutting corners on barista training.
What Clients Say
"Before AIQ Labs, we were losing two hours every shift just reconciling handwritten tickets for our pour-overs with our POS. Now, it's all automated with digital order routing— we've cut our weekly waste on oat milk by 25% and my team's actually excited about their shifts again. Took about three weeks to set up, and it's been a game-changer for our 7 AM rushes."
Maria Gonzalez
Owner, Brew Haven Coffee Roasters in Seattle
"I was skeptical at first, but their custom inventory tracker integrated perfectly with our supplier system for arabica beans. No more guessing on orders—we saved $400 a month on overstock alone, especially with seasonal flavors. The best part? My baristas spend less time on paperwork and more on perfecting those flat whites during peak hours."
Jamal Carter
General Manager, Urban Grind Cafe in Chicago
"Scheduling used to be a nightmare with part-timers calling out during weekend brunch crowds. AIQ's system predicts shifts based on our busiest days for cold brews and auto-adjusts for breaks. We've reduced no-shows by half, and I finally get weekends off without worrying about understaffing the espresso bar. ROI was immediate—paid for itself in the first month with $1,200 in labor savings."
Sarah Lee
Owner, Daily Drip Roasters in Portland
Simple 3-Step Process
Discovery and Mapping
We dive into your coffee shop's daily flow— from opening rush to close-out—identifying pain points like inventory slips or order delays. This tailored audit ensures our build fits your workflow like a custom roast.
Custom Design and Build
Using advanced AI frameworks, we craft your unified system, integrating POS, suppliers, and team tools. No fragile connections—everything's built robust and scalable for your growing shop.
Deployment and Optimization
We roll it out with minimal disruption, train your team, and fine-tune based on real usage. Watch as hours melt away, with ongoing support to keep things brewing smoothly.
Why We're Different
What's Included
Common Questions
How does this automation handle our busy morning rush without slowing things down?
Great question—mornings are make-or-break in coffee shops. Our custom AI workflows integrate directly with your POS, automating order queuing and prep alerts so baristas get cues instantly via tablets or speakers. We've seen shops cut service times by 2-3 minutes per order, which adds up fast during peaks. It's all built to your setup, so no clunky interfaces—just smooth flow that keeps lines moving and customers happy. Plus, we test it under simulated rush conditions to ensure it scales without a hitch.
What's the ROI like for a small coffee shop with 10 employees?
You're probably thinking about the numbers, and honestly, it's straightforward. For a shop your size, expect to save 10-15 hours weekly on manual tasks like inventory and scheduling, translating to $500-800 in monthly labor costs alone. Add in reduced waste—say, 20% less on perishables—and the payback is often within 2-3 months. We tailor it to your revenue, focusing on high-impact areas like order accuracy to boost upsells. One client saw a 15% sales lift from faster service, proving it's not just savings but growth.
Do I need to replace my current POS or inventory software?
No way—we're all about integration, not replacement. Our team maps your existing tools, like Square or Lightspeed, and builds two-way APIs for seamless data sync. Whether it's pulling sales data for stock forecasts or pushing orders to your kitchen display, everything connects without disrupting your operations. We've done this for dozens of shops, ensuring minimal downtime—usually just a day for setup. It's custom, so it fits your workflow perfectly, avoiding the hassle of starting over.
How customizable is this for our unique menu and suppliers?
Totally customizable—that's our edge. We start with your menu items, from seasonal pumpkin spice to custom roasts, and your specific suppliers for beans or cups. The AI learns your patterns, automating reorders based on actual usage, not guesses. For example, if you source ethically from local farms, we build in tracking for freshness dates. It's like having a digital sous-chef that adapts to your vibe, with tweaks as your menu evolves. Clients love how it handles quirks like allergy alerts in orders automatically.
What kind of support do you provide after launch?
Support is key—we're in it for the long haul. Post-launch, you get dedicated onboarding for your team, plus 30 days of hands-on tweaks to iron out any kinks. Ongoing, it's a mix of email, chat, and quarterly check-ins to optimize based on your data, like adjusting forecasts for summer iced drink surges. Our systems are built robust, so issues are rare, but when they happen, response is under 24 hours. Think of us as an extension of your shop, ensuring the automation keeps delivering those time savings year-round.
Can this scale if we open a second location?
Absolutely, scalability is core to what we do. We design the system with multi-location in mind, centralizing dashboards for oversight while allowing site-specific tweaks—like different menus or hours. As you grow, we add features like cross-location inventory sharing to avoid duplicates. One coffee chain we worked with expanded from one to three shops seamlessly, saving an extra 20 hours across sites. It's not a template; we build it to grow with you, handling increased volume without extra costs piling up.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.