Stop Losing Hours to Manual Scheduling and Member Tracking Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours each week on admin tasks, so you can focus on coaching and building community. Our custom systems deliver 3x faster member onboarding and 25% better retention through seamless workflows.
Join 150+ fitness studios with streamlined operations and happier members
The "CrossFit Chaos" Problem
Endless manual class scheduling for CrossFit WODs leading to frustrated athletes and high no-shows, with owners reporting up to 25% missed spots per session
Tracking athlete attendance and PR progress scattered across multiple apps like Mindbody and spreadsheets, wasting precious coaching time on data entry instead of technique tweaks
Juggling payment reminders and renewals by hand, risking cash flow dips
Personalizing workout plans and mobility routines via scattered emails and handwritten notes, leading to coach burnout and inconsistent athlete results
Handling equipment bookings and maintenance alerts manually, causing gym downtime
Handling equipment bookings for rigs, rowers, and barbells plus maintenance alerts manually, causing unexpected gym downtime and frustrated members during peak hours
Your Custom AI Workflow: Built from Scratch for CrossFit Efficiency
We've powered automations for over 50 fitness studios, turning chaotic gyms into retention machines
Why Choose Us
Let's be honest, running a CrossFit gym means you're part coach, part admin wizard. But here's the thing: why spend your evenings buried in spreadsheets when AI can handle it? At AIQ Labs, we build a unified system tailored to your box's rhythm—integrating your member app, payment gateway, and progress trackers into one seamless flow. No more subscription overload. You're probably thinking, 'Will this fit my unique setup?' Absolutely. We map your exact workflows, from drop-in sign-ups to competition prep, creating a custom AI backbone that saves you time and keeps members coming back. Short story: more PRs, less paperwork.
What Makes Us Different:
Unlock Time and Retention Gains That Fuel Your Gym's Growth
Slash Admin Time by 15 Hours Weekly
Slash Admin Time by 15 Hours Weekly: Picture this: no more manual roster checks for morning WODs or chasing late membership dues. Our automation handles class sign-ups via a simple app, sends attendance reminders 24 hours before sessions, and triggers renewal nudges 30 days out. That's like adding an extra group class each day, letting coaches focus on spotting cleans instead of spreadsheets. Gym owners report 30% less staff burnout within the first quarter and a clear ROI—recouping setup costs in just 2-3 months through reduced no-shows.
Boost Member Retention with Smart Insights
Boost Member Retention with Smart Insights: Like a virtual coach for your business, our AI flags at-risk athletes based on three consecutive missed classes or stalled PRs in lifts, triggering automated check-ins via text or email. We've seen CrossFit boxes retain 25% more members over six months by automating engagement—think auto-generated weekly progress reports on squat improvements that make athletes feel supported. This efficiency drives higher lifetime value, turning casual drop-ins into loyal, year-round participants.
Cut Costs and Scale Without the Headache
Cut Costs and Scale Without the Headache: Ditch the patchwork of apps like Zen Planner and SugarWOD eating your budget—our custom build replaces them with one seamless system tailored to your box. Save thousands in subscriptions yearly, with mid-sized gyms seeing 40% lower overhead in the first year, freeing cash for upgrading Kipping bars or hosting intra-gym competitions. You're building equity in tech that scales with your growing athlete community, from 50 to 500 members effortlessly.
What Clients Say
"Before AIQ, I was spending Fridays reconciling attendance logs and payment stragglers after packed WODs—total drag on my weekend vibes. Now, their system auto-sorts everything with real-time check-ins, and we've cut no-shows by 18% in just three months. Members rave about the instant progress updates on their app; it's made our box feel like a tight-knit crew."
Sarah Jenkins
Owner, IronForge CrossFit (150+ members, Portland affiliate)
"Mike Rivera"
Mike Rivera
Head Coach, Apex Strength Gym (specializing in Olympic lifting, Denver location)
"Honest talk: onboarding was a nightmare with all the digital waivers, emergency contacts, and gear assignments for newbies. AIQ built us a streamlined flow that handles it in under 5 minutes per athlete, including auto-assigned rower slots. Our first month post-setup, we onboarded 25 athletes seamlessly during our promo week, and payments are spot-on—no more chasing stragglers on renewal day."
Lisa Chen
Operations Manager, Pulse CrossFit (boutique wellness studio, Seattle with yoga integration)
Simple 3-Step Process
Discovery and Mapping
We dive into your gym's daily grind— from WOD scheduling to member check-ins— to blueprint a custom automation plan that fits like a perfect pair of lifting shoes.
Build and Integrate
Our engineers craft your AI system, weaving in your tools for smooth data flow, testing every piece to ensure it handles peak hours without a hitch.
Launch and Optimize
Go live with training for your team, then we monitor and tweak based on real usage, scaling as your community grows stronger.
Why We're Different
What's Included
Common Questions
How does this automation handle our unique CrossFit programming?
We start by auditing your specific WOD cycles and scaling needs, then build AI logic that adapts to them. For instance, if you run hero WODs with variable intensities, the system auto-generates participant lists and progressions. It's all custom-coded to your style—no one-size-fits-all. Gyms like yours save 10-15 hours weekly on planning alone, letting coaches tweak on the fly. We test with your real data to ensure it feels intuitive from day one.
What if we already use tools like Mindbody or Zen Planner?
No problem—we specialize in deep integrations that make your existing stack smarter. We'll connect them to our custom AI layer for things like auto-syncing attendance to personalized emails. Say goodbye to data silos; everything flows into one dashboard. One client cut their integration headaches by 80%, reclaiming hours for member interactions. It's built to enhance what you have, not replace it overnight.
How secure is member data in your system?
Security is non-negotiable, especially with health and fitness info. We use enterprise-grade encryption, GDPR-compliant storage, and role-based access so only coaches see relevant progress data. Our builds include audit logs for every action, like workout logs or payments. We've helped gyms avoid breaches that plague generic apps, ensuring your community trusts you. Regular updates keep it ahead of threats—peace of mind while you focus on PRs.
What's the timeline for seeing real time savings?
Most gyms notice quick wins in 4-6 weeks: initial setup takes 2-3 weeks, then we launch with training. You'll see immediate relief in scheduling and onboarding, with full ROI in 2-3 months as retention climbs. For example, a 150-member box we worked with saved 12 hours weekly right after go-live. We monitor metrics closely, adjusting for faster gains tailored to your operations.
Can this scale if we add more locations or go hybrid?
Absolutely—our architecture is designed for growth. We build modular systems that expand easily, like adding multi-site dashboards or virtual class tracking for online members. One expanding affiliate went from one box to three without downtime, maintaining seamless member experiences. It's future-proofed for trends like remote coaching, saving you rebuild costs down the line.
How much does a custom automation like this cost for our gym?
Costs vary by complexity, but for a standard CrossFit setup, expect $15K-$30K upfront, with ROI in 6 months via time and subscription savings. We break it down in your free consult, factoring your member count and needs. No hidden fees—it's an investment in ownership, not endless rentals. Clients often recoup via 20% higher retention alone.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.