Stop Losing 25 Hours a Week to Manual Scheduling and Paperwork Reclaim Your Time with Custom AI Automation
HVAC teams waste 15-20 hours weekly on repetitive tasks like invoice chasing and route planning. Our systems cut that in half, delivering 3x faster job dispatching and 40% cost savings on admin overhead—proven for contractors just like you.
Join 150+ home services businesses with streamlined operations and doubled efficiency
The "Field-to-Office Disconnect" Problem
Dispatchers scrambling to match HVAC techs with emergency AC repairs across multiple service zones, resulting in 20-30 minute delays per callout
Manual entry of job details from field notes into billing software causing delayed payments
Overstocking R-410A refrigerant or underestimating flexible ductwork parts, leading to costly emergency supplier runs during peak season
Techs arriving at furnace installs without updated customer history on prior SEER ratings or filter preferences, frustrating repeat clients expecting personalized service
End-of-day paperwork piles forcing overtime just to track maintenance contract renewals
End-of-day paperwork piles for logging BTU outputs and airflow measurements, forcing overtime just to track preventive maintenance contract renewals
Our Custom-Built AI Workflows Integrate Every Piece of Your HVAC Operation
With over a decade engineering solutions for service pros, we've transformed chaotic workflows for 50+ HVAC firms into seamless, owned systems.
Why Choose Us
We dive deep into your daily grind—from field tech tablets to office invoicing—and craft a unified AI platform tailored to your exact routes, client lists, and seasonal surges. No off-the-shelf nonsense. This is enterprise-grade automation, built from scratch to handle the unpredictability of HVAC calls, like sudden boiler breakdowns or heat pump diagnostics. Like tuning a finicky thermostat, we fine-tune every integration so your data flows effortlessly, slashing manual work and boosting your team's focus on what matters: keeping homes comfortable.
What Makes Us Different:
Unlock Quantifiable Gains That Scale with Your Business
Slash Admin Time by 25 Hours Weekly
Slash Admin Time by 25 Hours Weekly: Imagine your dispatchers freed from endless phone tag with techs on emergency boiler calls. Our automation handles GPS-enabled call routing and zone-based job assignment for plumbing and HVAC, turning chaotic days into efficient ones. Contractors report 35% faster service delivery on average 2-hour jobs, directly boosting customer satisfaction and repeat business in a field where trust is everything.
Achieve 40% ROI in the First Year
Achieve 40% ROI in the First Year: Manual errors in entering refrigerant charge data cost HVAC firms thousands in rework and lost invoices. We automate data capture from digital service tickets—including tonnage and efficiency ratings—to seamless payments, reducing billing cycles from 30 days to under 10. This isn't just savings—it's cash flow acceleration, with one client recouping our fee through faster collections on 50+ monthly furnace repairs alone.
Boost Productivity with Predictive Insights
Boost Productivity with Predictive Insights: Like a smart thermostat anticipating a cold snap, our AI forecasts demand for services like annual duct cleaning tune-ups based on local humidity trends. Techs get on-site alerts for upsell opportunities such as high-efficiency filter replacements, increasing revenue per visit by 22% on average $150 service calls. Your team spends less time guessing and more time closing deals.
What Clients Say
"Before AIQ, our techs were wasting afternoons chasing parts lists from paper logs for AC condenser units. Now, the system auto-pulls inventory for every job site, including exact R-22 quantities, and we've cut emergency runs by half. Last July's 100°F heatwave in Dallas? Handled it without a single overtime shift."
Mike Reynolds
Operations Manager, CoolBreeze HVAC Services
"Integrated our legacy CRM with real-time dispatching for furnace diagnostics—finally. Invoicing used to take two days post-job to log CFM readings; now it's instant with mobile uploads. Saved us about 15 hours a week on a team of 8, and our error rate dropped from 12% to under 2% on billing for evaporator coil replacements. Real game-changer for a small outfit like ours serving suburban Chicago."
Sarah Patel
Owner, Precision Air Systems Inc.
"The custom alerts for maintenance contracts on heat pumps have been huge. We renewed 40% more last quarter—about 75 contracts—because the AI flagged expiring ones based on usage data automatically. No more lost revenue from forgotten follow-ups on annual inspections; it's like having an extra admin without the $50K payroll hit."
Tom Vargas
General Manager, Elite Comfort Solutions LLC
Simple 3-Step Process
Discovery and Mapping
We audit your current HVAC workflows, from call intake to post-job reporting, identifying bottlenecks like manual route plotting or duplicate entries in your service logs.
Custom Design and Build
Our engineers construct your tailored AI system, integrating tools like your fleet trackers and parts database into a single, scalable platform that anticipates seasonal demands.
Deployment and Optimization
We roll it out with hands-on training for your team, then monitor performance—tweaking for metrics like dispatch speed—ensuring it evolves with your growing client base.
Why We're Different
What's Included
Common Questions
How does this automation handle emergency HVAC calls that come in after hours?
Our system includes 24/7 AI monitoring tied to your phone lines and client portals. When an emergency like a failed heat pump hits, it instantly assesses urgency using call transcripts and client history, then dispatches the nearest available tech via SMS and app alerts. We've seen response times drop from 2 hours to under 30 minutes for partnered contractors. It's all custom-coded to integrate with your existing on-call rotations, ensuring no call goes unanswered without pulling your team into manual triage. Plus, it logs everything for compliance and quick invoicing the next day.
Will this replace our current software like ServiceTitan or Housecall Pro?
No, we enhance it. Our custom AI layers on top, pulling data seamlessly to automate gaps like predictive routing or inventory syncs that those tools don't handle natively. For instance, if you're using ServiceTitan, we build bridges to auto-populate job sheets with weather data and parts availability. This creates a unified workflow without data silos. Most clients keep their core tools but ditch redundant add-ons, saving 20-30% on subscriptions while gaining ownership of the intelligence layer. It's designed for your specific setup—no rip-and-replace disruption.
What kind of time savings can an HVAC business expect from this?
Typically, 20-30 hours per week for a mid-sized team. Dispatchers save 10 hours alone by automating call-to-job matching, while techs cut paperwork by 5-7 hours through mobile uploads that feed straight into billing. One client, a 15-tech firm, reclaimed 25 hours weekly, redirecting it to more installs and boosting revenue 18%. These gains come from targeting HVAC-specific wastes like manual route plotting amid traffic or seasonal surges. We quantify this during discovery with your metrics, ensuring ROI hits within 3-6 months.
Is the system secure for handling sensitive customer data like home addresses?
Absolutely—security is non-negotiable in home services. We use enterprise-grade encryption, compliant with standards like SOC 2, to protect client details from dispatch to invoicing. Data stays within your owned system, not scattered across vendors. For HVAC, this means secure sharing of home layouts or past service notes only with authorized techs. We've audited integrations to prevent breaches, and regular updates keep it ahead of threats. Clients appreciate the peace of mind, especially for high-trust jobs like security system-linked HVAC installs.
How much does custom workflow automation cost for an HVAC contractor?
Costs start around $15,000 for a foundational build, scaling to $50,000+ based on complexity—like adding voice AI for call handling or advanced forecasting. This is a one-time investment for ownership, versus $2,000+ monthly in subscriptions elsewhere. ROI often materializes in 4-6 months through time savings and error reduction; for example, one firm offset costs by cutting admin staff hours equivalent to $40,000 annually. We provide a detailed quote post-discovery, tailored to your size and needs, with flexible payment tied to milestones.
Can this automation scale as my HVAC business grows from local to regional?
Yes, it's built to expand. Starting with your current 5-10 techs, our architecture uses scalable cloud frameworks that handle 5x volume without rework. As you add routes or acquire fleets, we integrate new data sources like expanded GPS or supplier APIs effortlessly. A client grew from 20 to 60 jobs daily; our system adapted in weeks, maintaining 99% uptime. It's not rigid like no-code— we future-proof it against growth pains, ensuring efficiency holds during expansions like entering new zip codes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.