Stop Losing Students to Inefficient Scheduling and Forgetful Follow-Ups Custom AI Built Just for Your Dojo
Imagine slashing admin time by 40% while boosting retention to 85% – that's the power of AI tailored to your belts, belts, and black belt progressions.
Join 150+ fitness businesses with skyrocketing member loyalty
The "Dojo Chaos" Problem
Manual attendance tracking with clipboards leads to forgotten check-ins for kids' taekwondo classes and overlooked drop-offs after adult kickboxing sessions, risking safety and parent complaints
Generic scheduling software ignores peak demand for kids' self-defense workshops on weekends or evening adult BJJ rolls, leading to underutilized dojos during high-interest slots
Inconsistent follow-ups after trial classes result in 60% of prospects never returning
Tracking belt promotions manually via spreadsheets causes delays in awarding stripes for dedicated karate students, demotivating them and slowing progression toward black belt
Overbooked training mats during peak kids' judo hours and underfilled yoga seminars on slower days waste dojo space and frustrate loyal members waiting for spots
Lack of personalized feedback during private muay thai lessons leaves instructors guessing on individual student needs, like stance corrections or endurance building
Your Custom AI Dojo Manager – Built for Martial Arts Mastery
We've powered 50+ fitness studios with AI that fits like a perfectly tailored gi
Why Choose Us
Let's be honest, off-the-shelf software treats your martial arts school like just another gym. But you're running a dojo where discipline, progression, and community matter most. That's why we craft custom AI solutions from the ground up, integrating your class rosters, student progress data, and even gi inventory into one seamless system. No more juggling apps – just a unified dashboard that anticipates your needs, like reminding you of a yellow belt's upcoming test or auto-filling spots in your weapons seminar. You're probably thinking, 'Can it really handle my unique workflow?' Absolutely. We start with your exact setup and build flexibly around it.
What Makes Us Different:
Unlock Your Dojo's Full Potential with Tailored AI
Boost Retention by Personalizing Student Journeys
Boost Retention by Personalizing Student Journeys: Imagine AI reviewing a student's kickboxing combo logs to recommend customized cool-down stretches, slashing injury-related drop-offs by 35% within six months. Ditch generic routines – every beginner gets targeted drills to progress from yellow belt to green in record time.
Fill Classes Without the Guesswork
Fill Classes Without the Guesswork: Our AI forecasting scans historical data to predict surges for Friday night adult self-defense seminars, reshaping your timetable to boost sign-ups by 25% over the next quarter. It's your dojo's secret weapon for packed sessions and zero empty gi racks.
Cut Admin Time and Focus on Teaching
Cut Admin Time and Focus on Teaching: Automate digital waivers for new taekwondo enrollees, belt test registrations, and auto-pay nudges, reclaiming 15 hours weekly to perfect those grappling techniques. Instructors say it reignites their passion, resulting in 20% higher student engagement scores per class.
What Clients Say
"Before AIQ Labs, we were scrambling with paper logs for payments and missing follow-ups on trial BJJ intros – we lost 20 prospects last quarter alone. Now, the AI sends personalized reminders and recommends tweaks like adding more ground drills based on no-show patterns. Retention soared from 65% to 82% in just three months. It's like having an extra coach handling the backend."
Mike Chen
Owner, Dragon Fist Martial Arts Studio in Seattle
"Our legacy software couldn't sync belt progress for karate kids across our two Portland locations – promotions were a nightmare. AIQ crafted a custom dashboard that tracks stripes in real-time, and students rave about visualizing their path to brown belt. We cut admin by 10 hours a week, and trial inquiries spiked 40% from automated nurture emails highlighting upcoming seminars."
Sarah Lopez
Head Instructor, Apex Dojo Academy Chain
"Balancing schedules for Saturday kids' taekwondo and weekday adult jiu-jitsu was total mayhem with constant overbooks. Their AI spots no-shows 24 hours ahead and auto-fills with waitlist pulls for kickboxing. We reached 95% mat utilization last month without dumping cash into ads. It's revolutionized our Austin center's flow."
Raj Patel
Operations Director, Unity Martial Arts Center
Simple 3-Step Process
Discovery Session
We dive into your dojo's daily rhythm – from morning kids' classes to evening black belt seminars – to map out your unique pain points and goals.
Custom Design & Build
Our engineers craft your AI system, integrating tools like attendance scanners and progress trackers into a flexible workflow that's yours to own forever.
Launch & Optimize
We roll it out with training for your team, then fine-tune based on real data – like adjusting for seasonal tournament peaks – ensuring it evolves with your school.
Why We're Different
What's Included
Common Questions
How does custom AI differ from standard gym management software for my martial arts school?
Here's the thing: Standard software is like a basic warm-up – it gets the job done but doesn't adapt to your dojo's flow. Our custom AI is your full sparring partner, built around specifics like tracking white-to-black belt journeys or predicting busy nights for weapons classes. We eliminate one-size-fits-all limits by integrating your exact tools, reducing manual entry by 50% and boosting engagement. For instance, it can auto-generate personalized feedback after a student's form practice, something generic apps can't touch. You're probably thinking it's complex, but we handle the build so you focus on teaching. The result? A system that feels like an extension of your school, owned by you, not rented.
Can this AI help with retaining students in a competitive martial arts market?
Absolutely, retention is the heart of any dojo. We design AI that analyzes attendance patterns and sends timely nudges, like reminders for a yellow belt's upcoming test or personalized tips for improving roundhouse kicks. In one school we worked with, this cut drop-offs by 28% in six months. It's not generic emails; it's custom-built for your community, factoring in family sign-ups or adult self-defense goals. Let's be honest, in a market full of flashy gyms, standing out means hyper-personal touchpoints. Our system creates them automatically, freeing you to build loyalty through better classes. Plus, it's flexible – add features like milestone celebrations as your school grows.
What if my school has multiple locations or class types like kids' karate and adult BJJ?
Multi-location dojos are our specialty. We build a unified AI that syncs data across sites, so a student's progress in one branch carries over seamlessly. For mixed classes, it optimizes scheduling to avoid overlaps, like slotting kids' sessions before adult grappling. One client with three locations saw coordination time drop from 12 hours to 2 weekly. You're probably thinking about integration headaches, but we handle deep API connections to your current setup, creating one dashboard for all. It's custom, so it scales with you – handle 50 or 500 students without breaking. The key? It's tailored to martial arts nuances, like shared tournament calendars, ensuring every branch feels connected.
How long does it take to build and implement a custom AI solution for my dojo?
From kickoff to launch, most martial arts schools see a fully custom system in 8-12 weeks, depending on complexity. We start with a deep dive into your workflow – say, your belt testing cycles or private lesson bookings – then prototype quickly. Testing ensures it fits like a glove, with tweaks for things like seasonal seminar peaks. A recent project for a taekwondo academy went live in 10 weeks, immediately automating 70% of admin tasks. We're builders, not just consultants, so we prioritize speed without skimping on quality. Post-launch, we optimize based on your data, making it evolve as your student base grows. It's an investment that pays off fast through saved time and higher retention.
Is the AI secure for handling student data like medical forms or payment info?
Security is non-negotiable in fitness and wellness, especially with sensitive info like injury histories or family payment details. We build with enterprise-grade encryption and compliance in mind, adhering to standards like GDPR for member privacy. Your data stays in a secure, owned system – no third-party risks from patched-together apps. For example, we anonymize progress reports while allowing secure sharing with parents. One dojo owner told us it gave them peace of mind during audits. Let's be honest, breaches can tank trust in a community-driven school. Our approach includes regular audits and role-based access, so instructors see only what's needed. It's custom, so we tailor protections to your exact needs, like vaulting gi purchase records.
How much does a custom AI solution cost for a small martial arts school?
Costs vary by scope, but for a typical small dojo (50-150 students), we're talking $15K-$40K upfront for a full build, with no ongoing fees since you own it. This covers everything from scheduling AI to retention automations, often paying for itself in 6-9 months via reduced churn and admin savings. Compare that to $500+ monthly on disconnected tools – it's a shift to ownership. We customize to your budget, starting with high-impact features like class fillers. A client with 80 members invested $22K and recouped it by filling 15 extra spots monthly. You're probably thinking it's a stretch, but our free consultation breaks down ROI specifics for your setup. It's built for growth, scaling without surprise costs.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.