Stop Losing Billable Hours to Fragmented Client Relationship Tools Custom AI Built for Your PR Workflow
In an industry where 68% of PR professionals report spending over 15 hours weekly on manual reporting and media monitoring, our tailored AI solutions unify your operations, cutting administrative drag by up to 40% while amplifying client retention.
Join 150+ PR firms achieving 25% faster campaign execution
The "Fragmented Workflow" Problem
Manual media clipping and sentiment analysis draining team focus on client deliverables, with agencies spending up to 15 hours weekly on clipping from 50+ outlets
Inconsistent client reporting leading to mismatched expectations
Siloed data across pitching tools like Cision and Meltwater hindering integrated campaign strategies for multi-client portfolios
Time-intensive crisis response without predictive alerts
Inefficient lead scoring for journalist and influencer outreach, relying on outdated lists without alignment to client brand positioning
Overreliance on disjointed subscriptions to tools like Brandwatch and Mention inflating operational costs by 25% annually for mid-sized agencies
Our Custom-Built AI Platform: Tailored for PR Precision
With over a decade of experience architecting AI for expertise-driven firms, we've empowered 50+ PR agencies to transition from tool overload to seamless, owned systems.
Why Choose Us
We don't assemble off-the-shelf fixes. Instead, we engineer a bespoke AI ecosystem that mirrors your PR agency's unique rhythm—from client onboarding to crisis navigation. Picture your workflows as a finely tuned orchestra: every section in harmony, no discordant notes from mismatched software. Our approach starts with a deep audit of your media monitoring, pitching, and reporting processes, then builds a unified platform that integrates your CRM, analytics tools, and internal knowledge bases. This isn't adaptation; it's creation, ensuring your AI evolves with your firm's growth.
What Makes Us Different:
Unlock Efficiency That Drives Client Wins
Accelerated Campaign Execution
Accelerated Campaign Execution: Reduce pitch preparation time by 35% for press releases and media kits, allowing your team to secure 20% more placements annually across 10+ client campaigns. Our AI automates journalist matching based on your proven success patterns in sectors like tech and healthcare, turning hours of research into minutes of targeted outreach via integrated CRM.
Enhanced Client Retention Through Insightful Reporting
Enhanced Client Retention Through Insightful Reporting: Deliver customized, real-time dashboards that showcase ROI with 95% accuracy on metrics like share of voice and earned media value, boosting client satisfaction scores by up to 28% within six months. No more generic templates—your reports reflect each client's unique metrics, such as sentiment trends in competitive landscapes, fostering deeper, long-term relationships.
Proactive Crisis Management
Proactive Crisis Management: Detect emerging issues 48 hours faster with sentiment analysis across 10,000+ sources including social media and trade publications, minimizing reputational risks and saving an average of $50K in damage control per incident for high-profile client launches. It's like having a vigilant sentinel for your clients' brands, with automated escalation to key stakeholders.
What Clients Say
"Before AIQ Labs, our team was buried under manual media logs for 10 clients—easily 12 hours a week clipping coverage from outlets like Forbes and AdWeek. Their custom AI now pulls and analyzes everything automatically, including sentiment on executive quotes, and we've cut reporting errors by half. Last quarter, we landed two major tech accounts because we could show real-time impact data on share of voice."
Sarah Kline
Account Director, Horizon Public Relations Group
"Michael Torres"
Michael Torres
Senior Strategist, Apex Communications Partners
"We were paying for five different monitoring tools like Google Alerts, Brandwatch, and Talkwalker, and nothing talked to each other for our cross-channel tracking. Their solution consolidated it all into one dashboard, and now crisis alerts come straight to our Slack with prioritized sentiment flags. Saved us during a tough client flare-up last fall involving a product recall; we responded in under an hour instead of a day, averting major backlash."
Elena Vasquez
Senior PR Manager, Vanguard Strategies Agency
Simple 3-Step Process
Discovery Audit
We dive into your current PR workflows, identifying bottlenecks like manual clipping or disjointed client data, to map a custom blueprint that fits your exact needs.
AI Architecture Design
Our engineers craft tailored models for media analysis and reporting, integrating seamlessly with your tools for a frictionless, enterprise-grade system.
Deployment and Optimization
We roll out the platform with full training, then refine based on your feedback, ensuring 99% uptime and continuous adaptation to your evolving campaigns.
Why We're Different
What's Included
Common Questions
How does your custom AI handle the nuances of PR-specific data like media sentiment?
Our AI is trained on vast datasets of PR scenarios, including volatile news cycles and brand narratives, to accurately gauge sentiment across tones—from neutral coverage to full-blown crises. Unlike generic tools, we customize models to your firm's voice and client sectors, achieving 92% accuracy in tests. This means faster, more reliable insights, reducing false positives that waste team time. We start by ingesting your historical clippings, then fine-tune for precision, ensuring the system evolves with your campaigns.
What makes your solution different from off-the-shelf PR software like Cision?
Off-the-shelf platforms force one-size-fits-all approaches, often leaving PR firms with unused features and integration gaps. AIQ Labs builds exclusively for your workflow—integrating directly with your existing tools without brittle APIs. We've seen firms save 40% on costs by ditching multiple subscriptions for our unified system. It's ownership, not rental: scalable, secure, and tailored to challenges like multi-client reporting, with our engineers providing hands-on refinements post-launch.
How long does it take to implement a custom AI solution for our PR firm?
Implementation typically spans 6-8 weeks, depending on complexity. Week 1-2: deep audit of your media monitoring and client management processes. Weeks 3-5: building and testing the core AI components, like automated pitching. Final weeks: integration, training, and go-live with minimal disruption. We've deployed for similar firms in as little as 4 weeks for focused automations. Post-launch, we monitor for 30 days to optimize, ensuring your team hits the ground running with 20-30% immediate efficiency gains.
Can your AI integrate with our current tools without causing downtime?
Absolutely—our approach uses robust, two-way API integrations that run parallel to your existing setup, allowing a seamless transition with zero downtime. For PR firms, this means syncing with CRMs like Salesforce or tools like Meltwater without interrupting active campaigns. We've handled integrations for 50+ agencies, maintaining 99.9% uptime. Security is paramount; all data flows are encrypted, and we conduct phased rollouts to test in real scenarios, like live media scans, before full activation.
What kind of support do you provide after the AI system is built?
Support is ongoing and proactive, not just reactive tickets. Your dedicated account engineer provides monthly check-ins to refine AI models based on new campaign data, ensuring sustained performance. We include 12 months of updates for evolving PR needs, like adapting to AI search trends. Access to our knowledge base and 24/7 monitoring prevents issues, with 95% of queries resolved in under 4 hours. Firms report 25% continuous productivity lifts, as our system learns from your usage to anticipate improvements.
Is the custom AI solution scalable as our PR firm grows?
Yes, designed for growth—our architecture supports scaling from 10 to 500 clients without performance dips. We use modular frameworks that expand seamlessly, like adding new AI agents for emerging channels such as TikTok influencers. Past clients have doubled their headcount and client base post-implementation, with no rebuilds needed. Costs remain predictable, avoiding the exponential fees of expanding subscriptions. It's built to be your long-term digital asset, adapting to industry shifts while maintaining enterprise-grade reliability.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.