Stop Wasting Hours on Manual Candidate Sourcing Custom AI That Fits Your Exact Hiring Workflow
In an industry where 85% of recruiters report spending over 20 hours weekly on repetitive tasks, our tailored solutions cut that time in half, boosting placement rates by up to 40%.
Join 250+ businesses with streamlined hiring processes
The "Talent Acquisition" Problem
Endless manual resume reviews for executive and specialized roles draining recruiter bandwidth in high-stakes contingency searches
Fragmented CRM and ATS data leading to mismatched placements in retainer-based client engagements
Inconsistent candidate scoring in competency-based assessments causing overlooked high-potentials for niche professional roles
Delayed interview scheduling frustrating clients and candidates alike
Siloed ATS data across multiple vendor contracts hindering comprehensive talent pipeline forecasting for seasonal hiring surges
Compliance risks from ad-hoc background checks in high-volume temp-to-perm hiring for regulated industries like finance and healthcare
Our Tailored AI Solution for Your Agency
With over a decade in AI engineering for professional services, we've empowered 150+ recruitment firms to own their hiring tech, not rent it.
Why Choose Us
Generic ATS platforms force recruitment agencies into rigid molds, ignoring your unique client niches or seasonal hiring surges. We build custom AI systems from the ground up, integrating seamlessly with your existing CRM and email tools. Think of it as crafting a bespoke suit for your workflow—flexible, precise, and enduring. Our enterprise-grade solutions handle everything from intelligent candidate matching to automated compliance checks, ensuring you place talent faster while deepening client relationships.
What Makes Us Different:
Unlock Efficiency in Your Hiring Process
Accelerate Placements with Precision Matching
Accelerate Placements with Precision Matching: Our custom AI analyzes candidate skills against client briefs using semantic matching algorithms, reducing time-to-hire by 35% on average in executive search mandates. Agencies using our systems report 25% higher fill rates for hard-to-fill roles like C-suite positions, allowing recruiters to focus on relationship-building rather than sifting through resumes.
Streamline Scheduling and Reduce Drop-Offs
Streamline Scheduling and Reduce Drop-Offs: Automated interview coordination syncs calendars across internal teams and client stakeholders via integrated API, cutting no-shows by 50% in fast-paced contract staffing scenarios. This means fewer frustrated clients in time-sensitive RPO projects and more billable hours spent on strategic sourcing.
Enhance Compliance and Risk Management
Enhance Compliance and Risk Management: Built-in AI flags potential issues in candidate profiles through automated EEOC and FCRA-compliant checks, ensuring adherence to labor laws and reducing legal exposures by 40% during high-volume placements. Your agency stays protected while scaling operations confidently in industries with strict regulatory oversight like legal staffing.
What Clients Say
"Before AIQ Labs, our team was buried in manual screening for executive searches in the financial sector—easily 15 hours per role amid volatile market demands. Their custom AI now handles initial matches with predictive analytics, and we've cut placement time from 45 days to 28 for Fortune 500 banking clients. It's transformed how we deliver on retained search contracts."
Sarah Mitchell
Senior Executive Recruiter, Elite Executive Partners (Specializing in Finance and C-Suite Placements)
"We specialize in tech hires for SaaS companies, but our old tools couldn't integrate with LinkedIn Recruiter effectively for passive candidate sourcing. The AI workflow they built pulls in real-time data from professional networks and scores candidates against our niche criteria like DevOps expertise. Last quarter, our conversion rate jumped 22% for contract-to-hire roles, and clients are renewing MSP agreements faster."
David Chen
Managing Director, TechRecruit Solutions (IT Staffing and Managed Service Provider for Software Firms)
"Interview no-shows were killing our margins in healthcare recruiting for travel nursing contracts. AIQ's scheduling bot has eliminated that headache entirely—candidates confirm via HIPAA-secure text notifications, and we've saved about 10 hours a week per recruiter on shift-based placements. It's like having an extra team member who never sleeps, boosting our fill rates during peak flu season."
Lisa Rodriguez
Operations Lead, MedMatch Staffing Agency (Healthcare and Travel Nursing Specialists)
Simple 3-Step Process
Discovery and Mapping
We audit your current hiring processes, from sourcing to onboarding, to pinpoint bottlenecks unique to your agency's client focus.
Custom Design and Build
Our engineers architect a tailored AI system, integrating your ATS, CRM, and email for a seamless, owned workflow that scales with demand.
Deployment and Optimization
We launch with full training, monitor performance, and refine based on your placement data—ensuring ongoing ROI from day one.
Why We're Different
What's Included
Common Questions
How does your custom AI integrate with our existing ATS like Bullhorn or Lever?
We start by mapping your current data flows and API endpoints, then build secure, two-way integrations that pull in candidate details without disrupting operations. For instance, with Bullhorn, our system can auto-populate placements and sync feedback loops in real-time. This eliminates manual exports, which typically waste 5-10 hours weekly for agencies. Our approach uses advanced frameworks for reliability, ensuring 99.9% uptime even during peak recruiting seasons. We've done this for over 50 agencies, reducing integration errors by 80% compared to off-the-shelf connectors.
What makes your solution better than generic AI tools like LinkedIn's recruiter features?
Generic tools are one-size-fits-all, ignoring your agency's niche—like executive search versus volume hiring. We custom-build based on your client briefs and historical data, creating models that predict fit with 30% higher accuracy. It's like having a specialized scout versus a generalist. Plus, you own the system outright, avoiding subscription hikes that hit 60% of users annually. Our clients see placement speeds improve by 40%, focusing on relationships rather than tool juggling.
How long does it take to implement a custom AI workflow for our recruitment process?
Timelines vary by complexity, but most agencies go live in 6-8 weeks. We begin with a two-week discovery to understand your workflow, followed by four weeks of building and testing integrations. A final two weeks covers training and tweaks. For a mid-sized agency handling 200 placements yearly, this means minimal downtime—often under 4 hours total. We've accelerated this for urgent needs, like seasonal ramps, by prioritizing core features first.
Can your AI handle compliance for international recruitment, such as GDPR or EEOC regulations?
Absolutely. We embed compliance logic directly into the AI, flagging issues like biased scoring or data retention violations before they arise. For GDPR, our systems anonymize personal data during processing and provide audit trails. In EEOC scenarios, we train models on diverse datasets to ensure fair hiring outcomes, with transparency reports for reviews. Agencies using this report 50% fewer compliance incidents, saving thousands in potential fines. It's built for global operations, adapting to region-specific rules.
What kind of support do you provide after deployment?
Post-launch, you get dedicated support from our engineering team for the first three months, including weekly check-ins to optimize performance based on your placement metrics. We monitor system health 24/7 and handle updates for evolving needs, like new ATS versions. Beyond that, it's an annual maintenance package with priority access—far more hands-on than typical vendors. One client, after six months, refined their scoring model to boost niche IT hires by 25%, all through our iterative support.
How do you ensure the AI understands our specific client industries, like finance or healthcare?
We train the AI on your agency's data—past placements, client feedback, and role requirements—creating industry-specific models. For finance recruiting, it might prioritize certifications like CFA; for healthcare, HIPAA knowledge. This hyper-personalization means 85% match accuracy from the start, improving with use. Unlike broad tools, ours avoids generic filters, helping agencies like yours secure roles faster and build deeper client trust through precise deliveries.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.