Stop Missing Member Inquiries After Hours With Custom AI Voice Agents Always On Call
Imagine your studio's phone ringing at 10 PM with a potential new member ready to sign up for that sunrise yoga class, but no one's there to answer. Our 24/7 AI voice agents handle it instantly, booking spots and boosting retention without you lifting a finger.
Join 250+ fitness and wellness businesses capturing every opportunity round-the-clock
The "After-Hours Silence" Problem
Missed Calls During Evening Yoga Sessions Leading to 20% Drop in Evening Class Enrollments
Prospects Dropping Off After Weekend Inquiries About HIIT Class Availability
No Quick Responses to Overnight Questions on Personalized Nutrition Plans for Weight Management
Lost Opportunities for Late-Night Membership Renewals During Off-Peak Recovery Periods
Struggling to Handle High Call Volumes During Lunch Rush Workouts for Quick Fitness Consults
Forgetting to Follow Up on Voice Messages About Free Group Fitness Trials Like Zumba or Spin Classes
Your Custom-Built AI Voice Agent, Tailored to Your Studio's Rhythm
We've powered over 150 wellness centers with voice AI that feels like an extension of your team, not a generic bot
Why Choose Us
Let's be honest, running a fitness studio means your phone is blowing up at the worst times—like right in the middle of a HIIT class. You're probably thinking, 'How do I keep members happy without hiring extra staff?' Here's the thing: our AI voice agents at AIQ Labs are custom-built for your exact workflow. We train them on your class schedules, membership perks, and even your studio's vibe, so they sound natural and handle everything from booking spin classes to rescheduling personal training sessions. No more voicemail black holes. They're available 24/7, ensuring you never miss a lead, whether it's a 6 AM bootcamp inquiry or a midnight motivation call. We integrate seamlessly with your booking software, turning every conversation into a retained member.
What Makes Us Different:
Unlock Round-the-Clock Member Magic
Never Miss a Lead, Day or Night
Never Miss a Lead, Day or Night: Picture this: a busy mom calls at 9 PM wondering about your postnatal fitness program. Our AI agent qualifies her instantly, books a trial class, and follows up with a personalized welcome text including prenatal yoga tips. Result? 30% more sign-ups from after-hours calls within the first week, filling those empty spots in your retention-driven schedule and boosting quarterly revenue by 15%.
Boost Retention with Instant Wellness Support
Boost Retention with Instant Wellness Support: Members often need quick tips—like recovery stretches after a tough weights session or foam rolling techniques for muscle soreness—but after hours, they're on their own. Your custom AI provides 24/7 guidance, pulling from your wellness library on topics like hydration post-cardio. Studios see a 25% uplift in member satisfaction scores within three months, turning one-time visitors into loyal regulars who stick around for the long haul and renew annually.
Scale Without the Staffing Headaches
Scale Without the Staffing Headaches: During peak times, like New Year's resolution rushes or summer bootcamp sign-ups, call volumes spike for inquiries on class schedules or protein supplement recommendations. Our agents handle it all—answering FAQs on class cancellations or supplement orders—freeing your front desk to focus on in-person experiences like form corrections. Cut response times from hours to seconds, capturing every opportunity without adding payroll costs and increasing lead conversion by 35% during peaks.
What Clients Say
"Before AIQ's voice agent, we'd lose so many inquiries after our 8 PM close—people calling about morning Pilates spots just went to voicemail, costing us potential barre class conversions. Now, it's booking classes left and right, even at 2 AM, with automated reminders for restorative yoga sessions. We've added 15 new members in the last month alone, and our retention rate jumped from 72% to 85% thanks to seamless overnight follow-ups. It's like having a night-shift coach who never sleeps."
Sarah Jenkins
Owner, Flow Yoga Haven Studio in Austin, TX
"I was skeptical about AI handling wellness chats, but this thing nails it—guiding clients through our guided meditation series questions during off-hours, even suggesting breathing exercises for stress relief, without sounding robotic. Last quarter, we reduced no-shows by 20% because follow-up calls happened immediately after evening strength training inquiries. Honestly, it's transformed how we keep members engaged year-round with consistent mindfulness support."
Mike Rivera
Wellness Director, Peak Fitness Collective Gym in Denver, CO
"Our gym's phone rang off the hook during holiday bootcamps, and we were missing nutrition consult requests for post-workout recovery shakes. The custom AI agent integrates perfectly with our app, answering everything from vegan protein advice to trial sign-ups for our CrossFit classes 24/7. We've seen a 40% increase in upsells for personal training packages since implementation three months ago—game-changer for our small team handling high-volume spin sessions."
Lisa Chen
Operations Manager, Vitality Wellness Center in Seattle, WA
Simple 3-Step Process
Discovery and Customization
We dive into your studio's world—your class types, member personas, and pain points like after-class inquiries. Then, we build your AI agent from scratch, training it on your voice and workflows for that perfect, always-available fit.
Integration and Testing
Seamlessly connect it to your booking system and CRM. We run real-world simulations, like handling a late-night membership query, ensuring it books spots flawlessly and escalates complex wellness advice to your team.
Launch and Optimization
Go live with 24/7 coverage. We monitor calls, tweak based on your feedback—like adding more pep for motivation boosts—and scale as your membership grows, keeping retention high and opportunities captured.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle booking for my yoga classes?
Your custom AI agent is trained on your exact schedule, so when someone calls at midnight about a gentle flow class, it checks availability in real-time through your booking system and reserves the spot instantly. It even suggests alternatives if fully booked, like a restorative session instead, and sends a confirmation text. We've seen studios fill 20% more evening slots this way, without you managing calls after hours. It's all tailored to your workflow, ensuring no double-bookings or missed opportunities that hurt retention.
Will the AI sound like it's actually from my wellness center?
Absolutely—unlike generic bots, we customize the voice and scripting to match your brand's warm, motivating style. Think friendly coach, not robot. For instance, it might say, 'Hey, ready to crush that HIIT goal? Let's get you signed up for tomorrow's 6 AM session.' We base this on your input, test with sample calls, and refine so members feel the personal touch. This boosts satisfaction, as one studio owner noted after seeing their Net Promoter Score rise by 15 points in just two months.
What if a call needs a human for detailed nutrition advice?
The AI is smart—it qualifies the inquiry first, like asking about specific dietary goals, and handles simple ones on the spot using your resources. For deeper chats, say customizing a meal plan, it seamlessly transfers to your team's voicemail or next available rep with full context notes. No lost details. This setup has helped wellness centers reduce drop-offs by 35%, keeping members engaged without frustrating waits, all while maintaining that round-the-clock availability you need for retention.
How much does a custom AI voice agent cost for a small fitness studio?
Costs vary based on your setup, but for a typical studio with 5-10 classes daily, we start around $2,500 for build and integration, with ongoing support at $300/month. This includes full customization, unlike pricey subscriptions elsewhere. You're investing in ownership—no per-call fees. Think of it as less than one part-time receptionist's salary, but with 24/7 coverage that captures leads you'd otherwise miss, potentially adding thousands in monthly revenue from filled classes and renewals.
Can it integrate with my existing membership management software?
Yes, we specialize in deep, two-way integrations with tools like Vagaro or your custom CRM. The AI pulls member data for personalized responses—'Welcome back, Alex, want to renew your unlimited pass?'—and pushes bookings directly in. Setup takes about two weeks, and it's robust, handling updates without breaking. Studios love how this creates a single source of truth, cutting admin time by 15 hours weekly and ensuring every interaction drives retention, from trial sign-ups to loyalty check-ins.
Is the AI compliant with wellness industry regulations?
Definitely—we build with privacy top of mind, adhering to HIPAA-like standards for health data and ensuring no sensitive info is mishandled. For example, when discussing injury recovery queries, it avoids specifics and escalates appropriately. Our RecoverlyAI platform proves this in regulated spaces. You get full control and audits, giving peace of mind while providing instant service. This compliance focus has helped 80% of our wellness clients avoid risks, letting them focus on member experiences without legal worries.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.