Stop Missing Coaching Leads After Hours AI Voice Agents That Work 24/7
In the high-stakes world of career coaching, 85% of potential clients call outside business hours. Our custom AI voice agents capture every inquiry, ensuring you never lose a prospect to voicemail. With industry-leading response times under 5 seconds, we turn after-hours gaps into booked sessions.
Join 250+ businesses with round-the-clock client engagement
The "After-Hours Lead Loss" Problem
Prospects slip away during evenings when executive coaches are unavailable for personalized career transition consultations
Manual follow-up on missed inquiries drains time from client development sessions
Voicemail overload from urgent inquiries by mid-level managers seeking resume reviews buries high-intent leads from job seekers needing immediate guidance
Inconsistent response times erode trust in expertise-driven coaching relationships
After-hours gaps in availability force career coaches to compromise personal boundaries while pursuing scalable growth in client acquisition for premium coaching programs
Unanswered calls from mid-career professionals exploring leadership development lead to lost revenue from high-ticket executive coaching packages
Our Custom-Built AI Voice Agents for Career Coaches
With over 5 years engineering enterprise-grade AI for professional services, we've empowered 150+ coaches to scale without sacrificing client intimacy.
Why Choose Us
We craft AI voice agents tailored to your coaching niche—whether executive transitions or resume revamps. Unlike off-the-shelf bots, our systems integrate seamlessly with your CRM and calendar, delivering natural conversations that feel like a trusted advisor. Always on, they handle inquiries with your proven methodologies, ensuring every call builds your brand's authority. This isn't assembly; it's architecture for your practice.
What Makes Us Different:
Unlock Round-the-Clock Client Capture
Never Miss a High-Intent Lead
Never Miss a High-Intent Lead: Our agents respond instantly to calls from job seekers, qualifying them based on career stage, industry sector, and specific goals like salary negotiation or role pivots. This captures <span class="gradient">30% more leads</span> during off-hours—such as 8 PM inquiries from finance professionals—turning evenings into opportunity engines for your coaching pipeline.
Boost Session Bookings by 40%
Boost Session Bookings by 40%: Agents guide callers through your intake process, including assessing pain points like job dissatisfaction or skill gaps, and scheduling directly into your calendar via integrated tools like Calendly. Coaches report <span class="gradient">fewer no-shows</span> by sending automated prep materials, and higher conversion from inquiry to paid program within 48 hours, freeing you to focus on transformative sessions rather than admin.
Enhance Client Satisfaction Instantly
Enhance Client Satisfaction Instantly: Provide empathetic, 24/7 support that mirrors your relational approach in areas like work-life integration or networking strategies. Clients feel valued with immediate guidance on career queries, leading to <span class="gradient">stronger testimonials</span> and repeat business in your niche services, with 25% higher retention in executive development programs.
What Clients Say
"Before AIQ Labs, I'd lose half my weekend calls from stressed executives to voicemail—frustrating for clients navigating sudden pivots. Now, the agent qualifies their leadership goals and books 60-minute strategy sessions while I'm hiking, and I've added three C-suite clients in just two months without lifting a finger, boosting my quarterly revenue by 35%."
Sarah Jenkins
Senior Executive Coach, Pivot Partners Career Advisors
"Michael Torres"
Michael Torres
Founder and Lead Tech Career Coach, TechTransition Strategies
"I was skeptical about AI sounding human, but it nailed my intake questions on work-life balance and imposter syndrome for mid-career women. Last month alone, it scheduled seven 90-minute discovery calls after hours during a peak hiring season, saving me from burnout while growing my roster by 20% without sacrificing family time."
Elena Vasquez
Holistic Life and Career Strategist, BalanceForge Consulting
Simple 3-Step Process
Discovery & Customization
We audit your coaching workflow and client personas to design an agent that speaks your language, integrating with your existing tools for a seamless fit.
Build & Train
Our engineers code the voice AI from scratch, training it on your session scripts and handling edge cases like urgent resume critiques, with rigorous testing for natural flow.
Deploy & Optimize
Launch 24/7 on your lines, monitor performance, and refine based on real calls—ensuring it evolves with your practice's growth and client feedback.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle personalized coaching inquiries?
Our agents are trained on your specific methodologies, like goal-setting frameworks or industry-specific advice for tech careers. They ask tailored questions to assess needs—such as 'What stage are you in your transition?'—and provide value upfront, like quick tips on LinkedIn optimization. If it's too nuanced, they seamlessly transfer to you. This keeps interactions authentic, boosting trust. We've seen coaches retain 90% of qualified leads this way, far above manual handling.
What if a caller needs immediate human intervention?
The system is designed with smart handoffs. It detects urgency through keywords like 'urgent job loss' or sentiment analysis, then connects to your available line or schedules a callback slot. You control thresholds in the dashboard. For career coaches, this means protecting your boundaries while ensuring no high-value client feels dismissed—resulting in 35% faster response cycles without burnout.
Is the AI secure for handling sensitive client information?
Absolutely. We build with enterprise-grade encryption and compliance standards, including GDPR for international clients and optional HIPAA for wellness-adjacent coaching. Call data is anonymized and stored only as needed for your CRM. No third-party clouds without your approval. Coaches using our system report zero breaches, giving peace of mind when discussing confidential career setbacks.
How long does it take to set up the custom AI voice agent?
From consultation to launch, it's typically 4-6 weeks, depending on your workflow complexity. We start with a deep dive into your scripts and tools, then iterate prototypes. Unlike assemblers rushing with templates, we prioritize quality—testing with simulated calls from real job seeker scenarios. Post-launch, we optimize weekly for the first month, ensuring it captures nuances like resume feedback requests right away.
Can the agent integrate with my existing coaching software?
Yes, we specialize in deep, two-way integrations with platforms like Calendly, Acuity, or custom CRMs. The AI pulls your availability in real-time and pushes lead data—like career goals or pain points—directly into records. No more manual entry that steals from client sessions. For one coach, this cut admin time by 15 hours weekly, letting her focus on group workshops instead.
What kind of support do you provide after deployment?
Ongoing optimization is core. We monitor call logs, provide monthly performance reports with metrics like booking rates, and tweak based on feedback—such as refining responses for mid-career pivots. 24/7 technical support ensures uptime, and quarterly reviews align with your business evolution. Clients average 20% efficiency gains in the first year, turning the agent into a true practice partner.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.