Stop Missing Catering Leads After the Kitchen Closes Custom AI Voice Agents Keep Your Business Booking 24/7
Imagine handling event inquiries at 2 AM without waking up your team or losing that big wedding gig. Our AI voice agents deliver instant responses, capturing every opportunity round-the-clock.
Join 250+ businesses with round-the-clock customer capture
The "After-Hours Lead Loss" Problem
Event Inquiries for Late-Night Wedding Receptions Vanish After Dinner Service
Kitchen Staff Overwhelmed by Reservation Calls During Peak Prep Time for Lunch Rush
Last-Minute Changes to Banquet Menus Left Unanswered Overnight
Weekend Walk-Up Calls for Brunch Reservations Go Straight to Voicemail
Corporate Catering Quotes for Office Lunches Delayed by Busy Service Days
Seasonal Holiday Rush Leaves Small Plated Dinner Orders Unhandled
Your Always-On Receptionist for Catering Chaos
We've powered voice AI for food service pros handling everything from weddings to corporate luncheons, ensuring no lead slips through the cracks.
Why Choose Us
Let's be honest, catering isn't a 9-to-5 gig. Weddings book at midnight, corporate events pop up on Sundays. Our custom AI voice agents fit right into your workflow—like a tireless sous chef who never tires. We build them to sound natural, handle accents from diverse clients, and integrate with your booking software. You're probably thinking, 'Will it get my menu specials right?' Absolutely. We train it on your exact offerings, from vegan options to custom cakes, so it qualifies leads and books tastings instantly. No more voicemail black holes. Just seamless, 24/7 service that feels like an extension of your team.
What Makes Us Different:
Capture Every Catering Opportunity
Never Miss a Midnight Booking Call
Never Miss a Midnight Booking Call for That Dream Holiday Party: Picture this: A bride calls at 1 AM excited about her 150-guest reception, needing details on gluten-free appetizers and wine pairings. Our AI jumps in, chats smoothly about guest count and dietary needs, then slots it directly into your catering calendar with a follow-up email. Result? You wake up to confirmed leads, not regrets. Businesses see 30% more bookings from after-hours captures, especially during peak wedding seasons.
Instant Responses Boost Client Trust
Instant Responses Boost Client Trust in High-Stakes Catering: In the fast-paced world of food service, timing is everything—delayed answers mean losing a corporate luncheon to competitors. Our agents respond in seconds, answering queries on setup times for buffet stations or pricing for custom dessert platters, keeping satisfaction sky-high. One client reported 25% higher repeat business from that always-ready vibe, with faster turnaround on vegan menu adaptations.
Cut Costs on Night Shifts and Voicemail Hires
Cut Costs on Night Shifts and Voicemail Hires for Delivery Confirmations: No need for pricey on-call staff or outsourced lines during off-hours. Our custom setup handles routine calls—like confirming next-day produce deliveries or rescheduling private dining reservations—freeing your team for perfecting signature sauces and plating. Save up to $5K yearly while capturing every opportunity, round-the-clock, without missing a single off-site event inquiry.
What Clients Say
"Before AIQ Labs, we'd lose weekend inquiries left and right—especially for those big barbecue corporate events with 100+ attendees. Now, the voice agent books tastings at 3 PM on Saturdays without us lifting a finger, even handling questions on grill setups and side dish options. Last quarter, we landed three extra weddings just from after-hours calls, boosting our revenue by 20%. It's like having an extra staffer who doesn't need breaks or overtime pay."
Maria Gonzalez
Owner, Fiesta Catering Co.
"Our team was swamped during lunch prep, missing calls about vegan options for boxed lunches or cake deliveries for afternoon meetings. The custom AI handles it all now, even checking our inventory in real-time for fresh herbs and allergens. We picked up 15% more small event leads in the first month, and clients love the quick follow-ups—no more waiting till morning to confirm their charcuterie board orders."
Jamal Carter
Operations Manager, Urban Eats Catering
"Holidays were a nightmare with voicemails piling up for holiday party quotes on turkey roasts and festive desserts. This AI voice system changed that—it's trained on our seasonal menus and books directly into our system, even suggesting pairings like mulled wine. Saved us from hiring temp help last Christmas, and we closed $20K in extra bookings from calls we would've missed, all without extra staffing costs."
Sarah Lee
Event Coordinator, Gourmet Gatherings
Simple 3-Step Process
Discovery and Customization
We dive into your catering flow—menus, peak times, client types—and build an AI that speaks your language, from buffet details to delivery logistics.
Integration and Training
Seamlessly connect to your booking apps and train the agent on real scenarios, like handling allergies or event scaling, for spot-on responses.
Launch and Optimization
Go live with 24/7 monitoring, tweaking based on call data to ensure it evolves with your busy seasons and client feedback.
Why We're Different
What's Included
Common Questions
How does the AI handle specific catering questions like dietary restrictions?
We customize the agent with your exact menu details and protocols. For instance, if a caller asks about gluten-free options for a 50-person gala, it pulls from your database to suggest alternatives, confirm availability, and even book a tasting—all without hesitation. It's trained on real past interactions to sound empathetic and knowledgeable, reducing drop-offs. Plus, for anything tricky, it seamlessly transfers to your team. Catering pros tell us this cuts inquiry time by half, letting you focus on prep instead of phone tag.
Can it integrate with my existing booking software?
Absolutely, that's our specialty. Whether you're using something like CaterZen or a custom setup, we build deep, two-way connections so the AI checks real-time slots for events like corporate luncheons. No more double-bookings or manual entries. We map it to your workflow during setup, ensuring it syncs with inventory for things like ingredient availability. One catering client integrated it in a week and saw bookings flow straight in, saving hours weekly. It's all about making your operations smoother, not adding more tools.
What if a call is too complex for the AI to handle?
Our agents are smart but know their limits—like when a client wants to negotiate custom plating for a wedding. In those cases, it gracefully hands off to your on-duty staff with full context: call notes, preferences, and timing. We design escalation paths based on your team's structure, so it's never a cold transfer. This hybrid approach means 80% of routine calls (like basic quotes) are handled 24/7, while high-value ones get human touch. It's like having a vigilant front desk that knows when to call in the chef.
How much does a custom AI voice agent cost for my catering business?
Costs vary by complexity, but for a mid-sized catering operation, expect a one-time build fee starting around $8K-$15K, with optional maintenance at $500/month. This covers full customization to your needs, like handling peak wedding season calls, without ongoing per-call fees. Unlike subscriptions that nickel-and-dime you, you own the system outright. We ROI it quickly: Clients often recoup in 3-6 months through captured leads. Let's chat specifics—your event volume and integrations will shape the exact fit.
Is the AI available during high-traffic times like holidays?
Yes, it's built for that chaos. Scalable cloud infrastructure handles surges, like Black Friday party inquiries or holiday corporate rushes, without dropping calls. We stress-test it against your busiest scenarios, ensuring sub-second responses even at 100+ calls per hour. For example, it can queue and prioritize urgent ones, like delivery confirmations. Post-launch, we monitor and optimize based on your data, so it gets sharper with each season. No more missed opportunities when demand peaks—your business stays open 24/7.
How do we train the AI on our unique catering voice and style?
We start with your input: Record sample calls or describe your tone—warm and inviting, like chatting over coffee about a buffet spread. Then, we fine-tune with your FAQs, menu scripts, and past interactions. It's not generic; we make it reflect your brand, handling slang for regional dishes or event specifics. Testing involves simulated calls to refine accuracy. The result? An agent that feels like family, boosting trust. Setup takes 2-4 weeks, and we iterate based on live feedback for that perfect fit.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.