Stop Missing After-Hours Inquiries from Desperate Prospective Students
We understand how a single unanswered call can mean losing a student eager to immerse in your language program. Over 70% of enrollment inquiries happen outside business hours, and we've seen schools like yours watch potential classes slip away because staff can't be everywhere.
Join 150+ education providers with round-the-clock enrollment boosts
The Enrollment Bottleneck Problem
Prospective students calling after hours about course prerequisites or enrollment deadlines get voicemails that go ignored, leading to 20-30% drop-off in applications
Overwhelmed admissions admins juggling inquiries about class schedules and placement tests during peak registration periods for language or vocational courses
Missed opportunities from international callers in different time zones
Inconsistent responses leading to confused families about course schedules, tuition breakdowns, or certification requirements
Staff burnout from handling routine inquiries instead of teaching prep
Staff burnout from handling routine inquiries about textbook lists or syllabus details instead of focusing on lesson planning and curriculum development
Our Custom-Built AI Voice Agents Transform Your Enrollment Process
With years of experience partnering with language schools, we've deployed voice solutions that feel like a natural extension of your teaching staff
Why Choose Us
Imagine a friendly AI voice that greets callers 24/7, just like your welcoming front desk, but without the fatigue. We build these agents from scratch to match your school's tone—warm, encouraging, multilingual. They handle inquiries about immersion programs, book trial lessons, and even guide families through registration. No more gaps in your student outreach. You're not alone in this; we've helped dozens of schools turn missed calls into full classrooms.
What Makes Us Different:
Unlock Round-the-Clock Enrollment Growth
Never Miss a Prospective Student
Never Miss a Prospective Student: Your AI agent answers instantly, qualifying leads on program suitability and booking intro sessions—even at 2 AM from a jet-lagged parent inquiring about ESL levels. Language schools report a <span class="gradient">35% increase</span> in enrollments from after-hours captures within the first semester, turning curiosity into committed students without extra staffing costs.
Boost Student Satisfaction Instantly
Boost Student Satisfaction Instantly: Quick, empathetic responses build trust right away. Like a patient tutor who never sleeps, the agent resolves questions on accents, proficiency levels, or tuition payment plans on the spot. This leads to higher satisfaction scores in post-enrollment surveys and more word-of-mouth referrals from families in your community within 3-6 months.
Scale Learning Without Scaling Headcount
Scale Learning Without Scaling Headcount: Free your instructors from phone duty so they focus on what matters: inspiring language mastery through interactive lesson design. The agent handles routine tasks like syllabus overviews or registration confirmations, allowing your team to support scalable programs like online group classes, with <span class="gradient">50% less</span> admin time spent on calls over a typical academic year.
What Clients Say
"Before AIQ's voice agent, we'd lose half our weekend inquiries about French immersion camps and their age-group prerequisites. Now, it books trial sessions automatically and qualifies family needs, and we've seen enrollments jump 28% in just three months—without adding staff during our busy summer term."
Maria Gonzalez
Director of Admissions, Horizon Language Academy
"Our international students often called at odd hours for Mandarin placement test info and visa-related course schedules. The AI handles it flawlessly in multiple languages, including tone recognition for dialects, reducing our no-shows by 40% for fall semester orientations. It's like having a 24/7 admissions assistant who never complains."
David Chen
Enrollment and International Programs Manager, Global Tongue Institute
"We were buried in calls during back-to-school rush for beginner Spanish courses and their certification pathways. This custom agent qualifies families on learning goals and syncs with our academic calendar instantly. Last semester, it captured 15 extra spots in our after-school program we would've missed—game-changer for our small team."
Elena Ruiz
Founder and Program Director, Viva Español Community Language School
Simple 3-Step Process
Discovery and Customization
We dive into your language school's workflows, understanding pain points like peak inquiry times for ESL programs, then design a voice agent tailored to your curriculum and student demographics.
Build and Integrate
Our engineers craft the AI from the ground up, training it on your specific scenarios—like guiding callers through pronunciation assessments— and integrate it seamlessly with your enrollment tools.
Deploy and Optimize
Launch 24/7 coverage, monitor performance with real student feedback, and refine for even better engagement, ensuring every call advances your mission of accessible language learning.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle different accents in language inquiries?
We train our custom agents on diverse audio datasets specific to language education, including various regional accents for languages like English, Spanish, or French. For instance, it accurately recognizes and responds to a caller's British English query about pronunciation courses or a Latin American Spanish accent asking about immersion levels. This ensures no frustration for international students. We've fine-tuned this for schools like yours, reducing miscommunications by 45% in tests. Setup involves uploading sample calls from your center, so it learns your unique student mix quickly—typically within a week of deployment.
Can the agent integrate with our existing enrollment software?
Absolutely. We build deep, custom integrations with tools common in language schools, such as Blackbaud or your custom CRM. The agent pulls real-time availability for classes, books spots, and updates records instantly—say, reserving a beginner Italian slot during a 3 AM call. No more manual entry errors that delay starts. Our process starts with mapping your workflows, ensuring bidirectional sync so data flows smoothly. Schools report cutting admin time by 30 hours monthly, letting teachers focus on lesson planning instead of paperwork.
What if a caller needs to speak with a human teacher?
The agent is smart about escalation. It qualifies the inquiry first—like confirming interest in advanced German conversation—then seamlessly transfers to your on-duty staff or schedules a callback. For after-hours, it can send a polite voicemail summary to the teacher. This hybrid approach maintains that personal touch language schools value. In one deployment, a school saw 20% more qualified transfers, boosting enrollment without overwhelming staff. We customize the handoff script to match your welcoming vibe, ensuring callers feel heard and valued throughout.
How quickly can we get the AI voice agent up and running?
From consultation to launch, it's about 4-6 weeks for a tailored setup, depending on your specific needs like multilingual support for heritage programs. We start with a deep dive into your call logs and student personas, then prototype the voice in 2 weeks. Testing follows, refining for scenarios like group class inquiries. Unlike plug-and-play options, this custom build ensures it fits your workflow perfectly. Post-launch, we monitor for the first month, tweaking based on real calls to hit optimal performance fast—many schools see immediate inquiry captures within days.
Is the AI voice agent secure for handling student data?
Security is paramount in education. We comply with FERPA and GDPR, encrypting all call data and using secure APIs for any student info shared. The agent doesn't store sensitive details like payment info; it only qualifies and books, passing secure tokens to your system. For language schools dealing with minors or international visas, we add layers like anonymized logging. Our audits show zero breaches in past deployments. We walk you through the setup, ensuring your data policies are embedded, so you can focus on teaching without compliance worries.
How does it improve student outcomes in our programs?
By capturing and nurturing every lead 24/7, it directly feeds more motivated students into your classes, improving retention from the start. The agent provides instant info on program benefits, like how your conversational English track builds confidence, setting expectations for better outcomes. Analytics help you spot trends, such as high interest in evening sessions, allowing curriculum tweaks for scalable learning. One partner school increased completion rates by 25% through timely enrollments. It's not just about numbers—it's about connecting eager learners with the right path sooner.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.