Stop Missing Client Calls After Hours With Custom AI Voice Agents Always On Duty
Imagine your phone ringing at 10 PM with a potential client ready to book a meal plan consultation. Our 24/7 AI voice agents answer instantly, qualify leads, and schedule sessions—capturing every opportunity without you lifting a finger.
Join 250+ fitness and wellness pros boosting retention with round-the-clock client support
The "After-Hours Client Drift" Problem
Prospective clients call late at night for quick advice on carb-cycling diets but hit voicemail, losing their post-workout motivation by morning
During peak gym hours, your line's tied up with follow-ups on protein intake, missing new leads eager to commit to personalized macros for muscle gain
Clients forget to reschedule missed consultations on electrolyte balance, leading to drop-offs in ongoing body composition tracking programs
After-hours emergencies like sudden nut allergy concerns during meal prep go unanswered, eroding trust in your holistic nutrition expertise
Busy mornings mean unanswered queries about integrating MyFitnessPal for macro tracking, pushing clients to competitors' apps
Retention suffers when post-yoga session check-ins on recovery shakes aren't timely, letting small issues like inconsistent calorie deficits become big program dropouts
Our Custom-Built AI Voice Agents for Your Nutrition Practice
We've powered over 150 wellness pros with tailored AI systems that fit seamlessly into daily client coaching routines
Why Choose Us
Let's be honest, running a nutrition consulting practice means juggling meal prep advice, progress check-ins, and endless client questions. You're probably thinking, 'I can't be on call 24/7 without burning out.' Here's the thing: our AI voice agents are custom-engineered for your exact workflow—like a virtual nutrition coach that never sleeps. We build them from the ground up, integrating with your CRM for seamless appointment booking and personalized responses based on client histories. No cookie-cutter templates; this is your practice's digital extension, handling inquiries about calorie tracking or supplement swaps with natural, empathetic conversation.
What Makes Us Different:
Unlock Round-the-Clock Client Wins
Capture Every Late-Night Motivation Spike
Capture Every Late-Night Motivation Spike: Picture a client inspired by a 9 PM HIIT video, calling to start a keto plan. Our AI engages instantly, asks about their goals like daily calorie targets, and books a consult—boosting your conversion by 35% within the first month without you ever hearing the ring.
Boost Retention with Proactive Check-Ins
Boost Retention with Proactive Check-Ins: Like a spotter in the gym preventing a failed rep, our agents call clients weekly for quick progress updates on hydration goals or meal adherence to IF protocols. This simple touch keeps 25% more clients engaged month-over-month, turning one-off consults into loyal partnerships lasting 6+ months.
Instant Answers to Build Trust Fast
Instant Answers to Build Trust Fast: When a client questions portion sizes for their paleo diet at midnight, get an immediate, expert response tailored to their profile including BMI data. No more 'I'll get back to you' delays—our AI delivers satisfaction scores up 40% in the first quarter, making your practice feel like a reliable wellness partner around the clock.
What Clients Say
"Before AIQ Labs, I'd miss calls from night-shift nurses wanting evening tweaks to their low-glycemic meal plans, and by the next day, they'd switched to another coach. Now, my AI agent handles it seamlessly—last month, it booked 12 new consults during off-hours on topics like post-shift recovery nutrition, pushing my client retention from 65% to 82%. It's like having an extra coach who never tires."
Sarah Jenkins
Lead Registered Dietitian, VitalFit Nutrition Clinic
"As a solo consultant, after-hours queries about vegan protein swaps for endurance athletes were disrupting my sleep. The custom AI voice agent integrates perfectly with my Cronometer app for tracking—answered a call at 2 AM last week, suggested pea protein alternatives based on the client's iron levels and history, and scheduled a follow-up. I've gained 8 steady clients in three months without extra hours."
Mike Rivera
Founder and Certified Nutrition Coach, Peak Performance Wellness
"Our practice was losing momentum with busy moms calling about kid-friendly, gluten-free meal plans during dinner rush. The AI steps in seamlessly, qualifies needs like allergen checks, and even sends customized recipe links via text. In the first quarter, we saw a 28% uptick in booked sessions for family wellness programs, and clients rave about the always-available support—it's transformed how we nurture long-term relationships."
Elena Torres
Senior Holistic Nutrition Consultant, Family Wellness Plate Advisors
Simple 3-Step Process
Discovery Call to Map Your Workflow
We dive into your daily nutrition coaching— from initial consults to ongoing macro adjustments—to understand exactly how AI can support without disrupting your flow.
Custom Design and Training
Our team builds and trains the voice agent on your protocols, like handling allergy queries or booking supplement reviews, ensuring it sounds like an extension of your brand.
Seamless Launch and Optimization
We integrate it with your tools, go live with 24/7 monitoring, and tweak based on real calls—like refining responses for better engagement on weight loss goals—within the first week.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle sensitive nutrition questions without giving medical advice?
Great question—nutrition consulting walks a fine line with health info. Our custom agents are trained strictly on your guidelines, providing general wellness tips like balanced meal ideas while clearly stating they're not substitutes for professional medical advice. For instance, if a client asks about managing blood sugar, the AI offers your pre-approved resources on low-GI foods and prompts them to book a consult for personalized plans. We build in disclaimers and escalation paths to ensure compliance, and everything's logged for your review. This keeps interactions safe, builds trust, and funnels complex cases to you, all while maintaining that 24/7 availability your clients crave.
Can the AI integrate with my existing client management software for nutrition tracking?
Absolutely, integration is our specialty. Whether you're using something like Nutritionist Pro or a custom CRM, we design two-way APIs to pull client data—like recent weigh-ins or dietary preferences—and push updates in real-time. Imagine a call coming in: the AI references their last meal log to suggest tweaks, then books a follow-up directly into your calendar. No manual entry, no errors. We've done this for practices handling 200+ clients, reducing admin time by 15 hours a week. It's all custom-built to your workflow, so it feels like a natural extension, not another tool to learn.
What if a client wants to speak to a human during the call?
We get this a lot in wellness—some folks prefer that personal touch, especially for emotional topics like body image in nutrition coaching. Our AI is smart: it detects hesitancy in responses and offers seamless handoff, like 'I'd love to connect you with our lead consultant right now—shall I transfer?' It notifies you via text or app, with full call context provided. In tests, 85% of calls resolve without transfer, but for those that do, it's quicker and more informed. This hybrid approach ensures 24/7 coverage without frustrating clients, keeping your retention high.
How quickly can I get the AI voice agent up and running for my practice?
From our first chat to live calls, it's typically 4-6 weeks, depending on complexity. We start with a deep dive into your services—say, your focus on athletic performance nutrition—then prototype in 2 weeks for testing. Training on your voice samples and protocols takes another week, followed by integration and a soft launch. One client, a sports nutrition firm, went live in 28 days and captured 20 extra leads in week one. It's fast because we avoid off-the-shelf delays, building directly for your needs like handling post-workout recovery queries.
Is this cost-effective compared to hiring a part-time receptionist?
Definitely—think of it as a tireless assistant without the salary overhead. For a nutrition practice, a part-timer might cost $25K+ yearly for spotty coverage, but our custom solution pays for itself in months through captured opportunities. One consultant told us it added $15K in revenue from after-hours bookings alone in the first quarter. No benefits, no training refreshers—just scalable, 24/7 performance. Plus, as your owned system, costs stabilize as you grow, unlike escalating staff expenses.
How do you ensure the AI sounds natural and understands wellness lingo?
We train on real nutrition dialogues, using advanced models fine-tuned for empathy and accuracy—like pronouncing 'quinoa' right or explaining intermittent fasting without jargon overload. Our team, with backgrounds in health tech, scripts responses that mirror coach-client talks: warm, encouraging, and precise. For example, it might say, 'Sounds like you're hitting a plateau on your protein goals—let's schedule a quick chat to adjust.' Beta tests show 92% client satisfaction on naturalness, and we iterate based on your feedback to nail that relatable vibe.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.