Stop Losing Top Talent to After-Hours Silence Deploy Custom AI Voice Agents That Never Sleep
In the fast-paced recruitment world, 87% of candidates expect instant responses—yet traditional teams miss over 60% of after-hours inquiries, leading to lost placements worth thousands in fees. Our solutions ensure round-the-clock availability without the overhead.
Join 250+ agencies with 24/7 lead capture and 40% faster placement cycles
The "Silent Hours" Problem
Missed Candidate Calls During Peak Evening Searches for Executive Roles
Overwhelmed Recruiters Juggling Unscreened Inquiries from Contingent Search Placements
Delayed Responses Eroding Client Trust in Placement Speed
After-Hours Gaps in Passive Candidate Outreach for Retained Search Engagements
Inconsistent Screening Leading to Wasted Interview Time
Inconsistent Screening Leading to Wasted Interview Time on Non-Qualified Contingency Candidates
Custom-Built AI Voice Agents Tailored to Your Recruitment Workflow
With over a decade architecting enterprise-grade AI for professional services, AIQ Labs delivers proven, scalable voice solutions that integrate seamlessly into your ATS and CRM systems.
Why Choose Us
We don't deploy off-the-shelf bots. Our AI voice agents are engineered from the ground up to mimic your agency's consultative tone, handling everything from initial candidate qualification to scheduling interviews. Available 24/7, they ensure no opportunity slips through the cracks—whether it's a 2 AM job seeker or a Friday night executive referral. By leveraging advanced natural language processing, these agents provide instant, context-aware responses that build rapport and capture details effortlessly. Recruitment agencies using our custom systems report a 35% increase in qualified leads captured outside business hours, transforming silent periods into revenue-generating assets.
What Makes Us Different:
Unlock Round-the-Clock Recruitment Efficiency
Never Miss a High-Value Candidate
Never Miss a High-Value Candidate: AI agents respond instantly to calls from passive executives, qualifying interest via targeted questions on salary expectations and relocation willingness, and capturing resumes 24/7. This eliminates after-hours gaps, ensuring agencies capture 95% of inquiries—compared to the industry average of 40%—and secure placements that would otherwise go to competitors in competitive retained searches.
Accelerate Placement Cycles by 30%
Accelerate Placement Cycles by 30%: With automated screening against job requisitions and seamless calendar integration for interviews, your team focuses on closing deals, not chasing leads. Recruiters save up to 15 hours weekly on initial outreach for contingency searches, driving faster time-to-hire and higher client satisfaction in a market where speed wins 70% of executive searches.
Enhance Candidate Experience with Instant Engagement
Enhance Candidate Experience with Instant Engagement: Candidates receive personalized, empathetic responses tailored to their expertise in fields like finance or IT consulting, reflecting your agency's specialized knowledge from the first call. This results in 25% higher response rates and stronger relationships, turning one-off inquiries into long-term talent pipelines for repeat clients in niche professional placements.
What Clients Say
"Before AIQ's voice agent, we'd lose half our weekend calls from mid-level finance professionals eyeing switches. Now, it handles initial screening on compensation bands flawlessly—last quarter alone, it booked 12 interviews for our retained searches we wouldn't have touched, adding $45K to our placement fees."
Sarah Mitchell
Senior Recruiter, TalentForge Partners
"Integrating this with our Bullhorn ATS was seamless for our tech staffing division. It caught a passive CISO candidate at 10 PM during a contingency fill who became our biggest enterprise placement of the year—saved us from scrambling the next morning and impressed the client with our 24/7 responsiveness."
David Chen
Managing Director, Apex Recruiters
"Our executive search team was buried in unscreened calls from global inquiries; the AI now qualifies them upfront on cultural fit and visa status, cutting no-shows by 40%. It's like having an extra recruiter who never clocks out—revenue up 28% in six months from faster contingent placements."
Emily Rodriguez
Operations Lead, Global Hunt Agency
Simple 3-Step Process
Discovery and Customization
We audit your current recruitment processes and candidate personas to design an AI agent that aligns perfectly with your workflow, ensuring it speaks your agency's language from day one.
Development and Integration
Our engineers build and rigorously test the voice agent, integrating it deeply with your ATS, CRM, and calendars for automated actions like instant scheduling and lead logging.
Deployment and Optimization
Launch with full monitoring, then refine based on real call data. You'll see immediate 24/7 coverage, with ongoing tweaks to boost qualification accuracy to over 90%.
Why We're Different
What's Included
Common Questions
How does the AI voice agent integrate with our existing recruitment software?
We start by mapping your workflow, then engineer deep, two-way API connections to tools like Bullhorn, LinkedIn Recruiter, or Greenhouse. This isn't a superficial plug-in; it's a custom bridge that syncs candidate data in real-time, automates status updates, and triggers actions like interview invites. For instance, when the agent qualifies a lead, it logs the profile directly into your ATS with tagged skills and preferences. Setup takes 2-4 weeks, and we've integrated with over 50 recruitment platforms, reducing manual entry by 90% for our clients. No more data silos—just seamless flow that keeps your team focused on high-value placements.
Can the AI handle nuanced conversations with executive candidates?
Absolutely. Our agents are trained on your agency's specific consultative approach, using advanced NLP to detect tone, intent, and context—like discerning a passive executive's subtle interest. They ask probing questions about career goals or relocation needs, much like a senior recruiter would. In one case, an agency used our system to engage a C-suite candidate at midnight, gathering details that led to a $200K placement. If the conversation gets complex, it seamlessly escalates to your team with a full transcript and summary. This ensures 24/7 professionalism without compromising the relationship-building that's core to recruitment.
What about compliance and data privacy for candidate information?
Compliance is non-negotiable in recruitment. We build agents that adhere to GDPR, CCPA, and industry standards like those from the Association of Talent Acquisition Professionals. All calls are encrypted, with opt-in recording and transparent data usage policies. Candidates are informed upfront, and sensitive info like salary expectations is handled securely. Our RecoverlyAI platform, used in regulated sectors, proves this—zero breaches in three years. We also provide audit logs for your records, ensuring you stay audit-ready while capturing every opportunity without legal headaches.
How quickly can we see ROI from implementing this AI voice agent?
Most agencies notice benefits within the first month. By capturing missed after-hours calls—often 50% of total inquiries—you'll see an immediate uptick in qualified leads. One client reported a 35% increase in placements within 60 days, recouping costs through just three executive fees. Long-term, it cuts recruiter admin time by 20 hours weekly, boosting billable output. We track metrics like response rate and conversion to placement, optimizing iteratively. With our custom build, ROI typically hits 3-5x in the first year, far outpacing generic tools that take longer to adapt.
Is this solution scalable as our agency grows or hiring volumes spike?
Yes, our architecture is designed for enterprise-grade scaling. Using cloud-based frameworks, the agent handles unlimited concurrent calls without quality dips—even during peak seasons like Q1 hiring rushes. We've scaled systems for agencies doubling volume, adding features like load balancing automatically. Unlike no-code platforms that cap at 100 calls daily, ours grows with you, integrating new channels like SMS fallback. Clients report seamless performance through 300% surges, maintaining 98% uptime and ensuring you never miss a lead, no matter the scale.
What training or setup is required from our team?
Minimal— we handle the heavy lifting. You'll provide access to your ATS and sample call scripts, plus a 2-hour workshop to infuse your agency's voice and key phrases. Our team then builds and tests everything, deploying with a simple phone number reroute. Post-launch, a quick dashboard tutorial lets you monitor and tweak responses. No coding needed; it's turnkey for non-tech recruiters. Agencies are up and running in under a month, with our support ensuring smooth adoption and immediate 24/7 coverage.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.