Stop Missing Prospective Students After Hours Custom AI Voice Agents That Work 24/7
We understand the frustration of vocational schools losing enrollments because inquiries come in at midnight. Over 70% of potential students call outside business hours, but your team can't be everywhere. Our AI voice agents ensure every call is answered instantly, boosting enrollment rates by up to 40% without adding staff.
Join 150+ education providers with round-the-clock student engagement
The "After-Hours Enrollment Gap" Problem
Prospective students inquiring about trade programs like welding or plumbing call at odd hours, but lines go silent, leading to a 25% drop in off-peak enrollments
Admissions teams overwhelmed by repetitive questions on certification paths, such as CDL licensing or electrician apprenticeships, during peak enrollment seasons like fall intake
Missed opportunities for evening inquiries about apprenticeship opportunities in fields like carpentry or culinary arts from shift workers
Voicemail overload from parents seeking financial aid details, like Pell Grants or scholarships for vocational diplomas, after school hours
Struggling to provide consistent guidance on course prerequisites, such as math requirements for engineering tech programs, across multiple time zones for online learners
Lost conversions when students hang up waiting for answers on job placement stats, like 85% employment rates for HVAC graduates, during high-volume inquiry periods
Custom-Built AI Voice Agents Tailored for Vocational Learning
With over 8 years building AI for education providers, we've helped 50+ vocational schools turn inquiries into enrollments
Why Choose Us
You're not alone in feeling the strain of after-hours silence in your admissions line. We've seen vocational schools like yours lose thousands in potential tuition because a student couldn't get answers about welding certifications at 10 PM. Our approach starts with empathy for your unique challenges—like scaling hands-on training without scaling staff. We build AI voice agents from the ground up, trained on your curriculum, enrollment data, and student success stories. These aren't off-the-shelf bots; they're custom voices that sound like your welcoming front desk, handling everything from program overviews to scheduling campus visits. Integrated seamlessly into your existing systems, they provide instant, accurate responses. Short and simple: they work when you can't, ensuring no opportunity slips away.
What Makes Us Different:
Unlock 24/7 Engagement That Drives Student Outcomes
Capture Every Prospective Student
Capture Every Prospective Student: Imagine a parent calling at 2 AM about HVAC training—your AI agent answers warmly, explains flexible schedules aligned with evening classes, and books a virtual tour within 24 hours. We've seen vocational schools increase inquiries by 35% in the first quarter, turning after-hours gaps into full cohorts of 20+ students. No more lost enrollments; just scalable growth in diverse learner numbers.
Boost Satisfaction Without Extra Costs
Boost Satisfaction Without Extra Costs: Students feel heard immediately with personalized responses on program accreditation, reducing drop-off rates by 20% during application peaks. One community college reported 28% higher satisfaction scores after six months, as agents handle FAQs on career outcomes flawlessly. It's like having a tireless advisor, freeing your team for high-touch mentoring on skill-building workshops.
Scale Learning Support Effortlessly
Scale Learning Support Effortlessly: As your programs expand to include new tracks like cybersecurity certifications, so does the agent's capability. It qualifies leads on career paths, integrates with virtual simulations for quick demos of lab equipment, and even follows up via text on apprenticeship eligibility. Vocational centers using our systems cut response times from days to seconds, improving retention by 15% by focusing on outcomes like job-ready skills, not admin.
What Clients Say
"Before AIQ Labs, we'd miss calls from working parents interested in our nursing assistant program—now, every inquiry gets a warm, instant response, and we've enrolled 15 more students this quarter just from evening leads, boosting our cohort size by 18%."
Maria Gonzalez
Admissions Director, Midwest Vocational Institute
"The agent handled a surge of questions about our auto mechanics certification during summer break, providing details on ASE accreditation and booking 22 virtual tours in one week, saving us from hiring temp staff and increasing applications by 30%. Real difference-maker for our small team."
James Patel
Program Coordinator, Eastern Trade Academy
"We were skeptical, but the custom voice matches our school's empathetic tone perfectly. Parents love the instant info on financial aid like FAFSA eligibility, and our enrollment waitlist grew by 12 spots last month—no more voicemails piling up, and we've seen a 25% uptick in parent inquiries."
Sarah Lee
Dean of Students, Pacific Skills College
Simple 3-Step Process
Discovery and Customization
We dive into your vocational programs, pain points like after-hours inquiries, and workflows. Then, we tailor the AI agent to your curriculum—ensuring it speaks knowledgeably about everything from plumbing apprenticeships to job placement rates.
Build and Integrate
Our engineers craft the agent using advanced voice tech, integrating it with your LMS and CRM. Testing ensures natural, empathetic conversations that guide students toward enrollment without feeling robotic.
Launch and Optimize
Go live with 24/7 coverage. We monitor performance, refine based on real calls—like tweaking responses for seasonal course demands—and provide ongoing support to maximize your student outcomes.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle sensitive topics like financial aid in vocational programs?
We get it—discussing tuition and aid can feel personal, especially for trade students balancing jobs. Our custom agents are trained on your exact policies, providing clear, empathetic explanations without overstepping. For instance, it can outline payment plans or direct to your aid office, always offering to connect live. Built with FERPA compliance in mind, it never stores sensitive details insecurely. Schools we've worked with report 25% faster aid inquiries resolution, building trust from the first call. If needed, it seamlessly transfers to a counselor, ensuring no student feels dismissed.
Yes, absolutely. We specialize in deep, two-way integrations with platforms like Canvas or your custom LMS. The agent pulls real-time data on course availability, like spots in welding classes, to give accurate answers. No more outdated info frustrating callers. We've connected to over 20 education tools, creating a unified flow where inquiries feed directly into your enrollment pipeline. This cuts manual entry by hours weekly, letting staff focus on mentoring. Setup takes 2-4 weeks, with testing to match your workflow perfectly.
What if a call requires human intervention, like detailed career counseling?
That's a common concern in hands-on fields like vocational training—we design for it. The agent detects complexity, like questions on post-grad job placement, and politely says, 'I'd love to connect you with our expert advisor right now.' It then transfers seamlessly, sharing call notes for context. No awkward repeats. In one implementation, this reduced no-shows for counseling by 40%, as students felt valued. It's like a smart receptionist who knows when to step back, preserving your school's personal touch.
How customizable is the voice and personality to match our school's brand?
Fully customizable, down to the voice tone—warm and encouraging for a community college vibe, or straightforward for technical trades. We train on your branding, incorporating phrases from your welcome packets. For example, it might say, 'At our school, we're all about turning passion into professions.' Voices are natural, multi-accent options available. Testing with your team ensures it feels like an extension of staff. Vocational partners tell us this authenticity boosts caller confidence, leading to 30% more tour bookings.
What kind of analytics do we get from the AI voice agent?
Robust, actionable insights tailored to education metrics. Track call volume by program—like spikes in culinary arts inquiries—conversion to enrollments, and common drop-off points. Dashboards show trends, such as evening call peaks, helping you adjust marketing. We include sentiment analysis to gauge student enthusiasm. One school used our reports to revamp their plumbing program pitch, increasing sign-ups by 18%. All data integrates into your tools, no extra logins needed. It's not just numbers; it's fuel for better student outcomes.
Is this solution scalable as our vocational school grows?
Definitely—built to expand with you. Starts handling dozens of calls daily, scales to thousands without hiccups, using cloud infrastructure. As you add programs, like new electrician tracks, we retrain the agent quickly. No downtime or extra costs per user. We've scaled agents for schools growing from 200 to 800 students, maintaining 99% uptime. It's like a digital staff that grows without the HR headaches, ensuring 24/7 support matches your enrollment ambitions.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.