Stop Losing Hours to Manual Scheduling and Member Follow-Ups Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours per week on admin tasks, boosting your retention rates by 20%, and focusing on what you love—creating amazing member experiences.
Join 250+ businesses with streamlined operations and happier members
The "Admin Overload" Problem
Juggling endless yoga and HIIT class schedules by hand, leading to 20-30% no-show rates in boutique studios
Chasing down member payments and renewals manually
Struggling to personalize workout plans and nutrition advice for every member using scattered fitness tracker data
Dealing with fragmented data across booking apps and CRMs
Wasting time on repetitive post-session retention check-ins, like following up after spin classes or meditation sessions
Overlooking member progress trends, such as strength gains or flexibility improvements, due to scattered training notes
Our Custom-Built AI Workflows for Your Studio
We've helped over 150 fitness and wellness businesses ditch the chaos of disconnected apps for seamless, owned systems that actually fit their vibe.
Why Choose Us
Here's the thing—you're running a yoga studio or gym, not a tech company. But those manual tasks are stealing your energy, just like a bad workout drains you. At AIQ Labs, we build AI automations tailored to your exact flow: from auto-scheduling classes around peak times to predicting which members might ghost and nudging them back with personalized messages. No off-the-shelf nonsense. We integrate your booking software, CRM, and even wearables into one smooth system you own outright. Let's be honest, this means more time coaching transformations, less time fighting spreadsheets. Your ROI? Expect to slash admin costs by 30% in the first quarter, turning wasted hours into member wins.
What Makes Us Different:
Unlock Real Time Savings and Retention Boosts
Save 15+ Hours Weekly on Admin Drudgery
Save 15+ Hours Weekly on Admin Drudgery: Picture this: AI handles class reminders and waitlists automatically for your barre or pilates sessions, so you're not texting at midnight. Studios like yours report reclaiming full days for hands-on training, with one owner saving $5K monthly in overtime pay by automating no-show follow-ups. Efficiency skyrockets, letting you focus on retention-driving touches like post-class feedback surveys.
Boost Member Retention by 25% with Smart Insights
Boost Member Retention by 25% with Smart Insights: You're probably thinking, 'How do I keep members coming back to my bootcamp classes?' Our AI spots engagement dips—like skipped HIIT sessions—and triggers custom wellness tips based on their recovery data. This isn't guesswork; it's data from your logs predicting churn, helping one boutique gym add 40 renewals last month alone through targeted mobility challenges. Your ROI hits fast: higher lifetime value, lower acquisition costs.
Cut Costs and Scale Without Hiring More Staff
Cut Costs and Scale Without Hiring More Staff: Manual inventory for yoga mats, resistance bands, or protein supplements? Gone. AI forecasts demand based on class trends like peak Zumba enrollments, preventing overstock waste. A pilates studio we worked with reduced supply errors by 40%, saving $2K yearly on unused gear. Productivity soars as your team shifts to member experiences, not paperwork—pure efficiency gains for growing your wellness community.
What Clients Say
"Before AIQ, I was spending weekends reconciling barre and vinyasa bookings and chasing lapsed members after no-shows—it was exhausting. Now, the system auto-sends personalized recovery emails with gentle stretch tips after missed flows, and we've held onto 15 more members this quarter. Saved me about 12 hours a week, no joke, so I can focus on studio vibes."
Sarah Thompson
Owner, Flow Yoga & Barre Studio
"Our gym was buried in manual progress tracking for personal training clients using their Fitbit data. AIQ built something that pulls wearable metrics and flags when someone's plateauing on deadlifts, suggesting form tweaks or recovery protocols. Retention jumped from 65% to 82% in three months, and my coaches actually have time to build real relationships now instead of data entry."
Mike Rivera
Head Trainer, Peak Fitness & CrossFit Gym
"Dealing with no-shows for our sunrise yoga and evening cardio classes was killing our vibe and revenue flow. Their custom AI predicts and prevents them with smart reminders tied to member habits, like weather-based motivation for outdoor sessions. We cut no-shows by 30% last season, which meant steadier revenue without adding staff—feels like having an extra manager who never sleeps or complains about early mornings."
Elena Vasquez
Studio Manager, Wellness Core Yoga & Cardio Center
Simple 3-Step Process
Discovery Call and Workflow Audit
We chat about your studio's pain points—like chaotic drop-in bookings—and map your current setup. No fluff, just understanding how you run classes and retain members.
Custom Design and AI Build
Our engineers craft a tailored system, integrating your tools into one dashboard. Think auto-personalized wellness plans based on real member data, tested for your flow.
Launch, Train, and Optimize
We roll it out seamlessly, train your team on features like retention alerts, and tweak based on early wins. Watch those hours saved turn into better member experiences right away.
Why We're Different
What's Included
Common Questions
How does this AI handle our unique class scheduling needs?
We get it—fitness studios aren't one-size-fits-all. Our custom AI learns your specific patterns, like yoga flow peaks on weekends or spin class rushes mid-week. It automates waitlists, sends smart reminders to cut no-shows, and even suggests optimal instructor shifts. One client, a barre studio, saw their fill rates jump 25% because the system predicts demand from past attendance and weather trends. We build it around your calendar, integrating directly with tools like Mindbody, so it's seamless. No more double-bookings or empty spots eating into revenue. Expect setup in 4-6 weeks, with full control handed to you.
Will this really save us time on member retention tasks?
Absolutely, and here's why: Manual follow-ups after sessions? That's history. Our AI monitors engagement—like who skips meditation classes—and triggers personalized nudges, such as 'Hey, loved your last flow—ready for round two?' A gym we partnered with cut their churn outreach time from 10 hours weekly to under 1, boosting retention by 22%. It's all tailored to your member data, focusing on what drives loyalty in wellness: feeling seen. We quantify the ROI upfront, often seeing payback in 2-3 months through fewer lapses and higher renewals. Your team gets more bandwidth for in-person connections that build community.
What if we already use booking software—can you integrate it?
Yes, that's our specialty. We don't replace what works; we supercharge it. Say you're on Vagaro or Zen Planner—we'll weave in AI to automate the gaps, like syncing workout logs for progress reports or auto-updating member profiles from check-ins. No brittle connections that break during high-traffic sign-ups. A pilates center using our integration saved 8 hours weekly on data entry alone, reducing errors that frustrated members. It's custom-coded for reliability, giving you one dashboard view. We audit your setup first to ensure smooth handoffs, and our systems scale as your classes grow without extra costs.
How secure is the member data in your AI system?
Security is non-negotiable, especially with sensitive wellness info like health goals or session notes. We build with end-to-end encryption, compliant with GDPR and HIPAA where needed, storing data in fortified clouds. Unlike patchwork tools, our unified system minimizes breach risks by cutting third-party dependencies. A wellness retreat we built for uses role-based access, so only trainers see progress data. We've never had a data issue in 5 years, and we include regular audits. You own the data, with backups and easy exports. Peace of mind means you focus on transformations, not worries—our clients report 100% trust in handling personal member stories.
What's the cost and ROI for a typical fitness studio?
Costs start around $15K for a core workflow build, scaling with complexity—like adding voice check-ins. But the ROI is where it shines: Studios typically save $4K-6K monthly in admin labor and lost retention revenue. Take a CrossFit box we automated—they recouped investment in 10 weeks through 18% higher membership renewals and 12 hours freed per week for coaching. We model this during discovery, factoring your size (say, 200 members) and pains like seasonal dips. No subscriptions post-build; it's yours. Long-term, efficiency gains compound, turning your studio into a lean, member-focused machine without the usual tool-juggling fatigue.
Can this AI adapt as our wellness offerings evolve?
Definitely—flexibility is baked in. If you pivot from group fitness to hybrid virtual sessions, our AI evolves with you. We use modular designs, so updating for new features like online nutrition tracking takes days, not months. A studio adding meditation apps saw us integrate seamlessly, maintaining their retention automations without downtime. It's not rigid; the system learns from ongoing data, refining predictions for things like virtual class engagement. Clients love how it supports growth, like expanding to corporate wellness without rebuilding. We provide ongoing tweaks for a small fee, ensuring it stays tailored to your changing member journeys.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.