Stop Losing Hours Grading Practice Tests and Chasing Student Data Custom AI Workflows That Automate the Grind
We understand the exhaustion of manual scoring and fragmented student tracking. Reclaim 20+ hours per week while boosting student outcomes with tailored AI that fits your test prep operations like a well-planned curriculum.
Join 150+ education businesses with scalable, student-focused automations
The "Workflow Overload" Problem
Manual grading of SAT and ACT practice tests eats into instructor time, delaying critical feedback for students prepping for high-stakes college admissions exams
Fragmented student data across Google Sheets, LMS platforms, and quiz apps leads to missed patterns in learning gaps, such as algebra weaknesses, during intensive GRE review sessions
Customizing study materials for diverse learners— from ESL students to visual learners—requires endless manual tweaks in tools like Canva or Word, slowing scalability for growing MCAT prep classes
Scheduling mock exams and follow-ups involves back-and-forth emails, causing scheduling conflicts and frustrated students
Tracking enrollment trends and retention for LSAT courses manually in disparate CRM systems buries insights under paperwork, hindering targeted outreach like email campaigns for upcoming bar exam seasons
Onboarding new instructors with outdated PDF guides wastes days, as they struggle to navigate your specific test prep protocols, including Bloom's Taxonomy-aligned lesson planning for AP courses
Our Custom AI Approach Transforms Test Prep Chaos into Seamless Efficiency
With over 8 years building AI for education firms, we've helped test prep companies like yours cut manual work by 70% and lift student scores.
Why Choose Us
You're not alone in feeling overwhelmed by the repetitive tasks that pull you away from what matters—guiding students to success. We've seen this before in test prep environments, where every minute spent on admin is a minute not spent refining teaching strategies. At AIQ Labs, we build custom AI workflows from the ground up, tailored to your exact curriculum and student needs. No off-the-shelf patches. Just a unified system that owns your data, integrates deeply with tools like your LMS or CRM, and scales as your classes grow. Think of it as a digital teaching assistant that never tires, handling the grunt work so your team can focus on inspiration.
What Makes Us Different:
Unlock Time Savings and Student Success with Proven ROI
Reclaim 20+ Hours Weekly on Core Teaching
Reclaim 20+ Hours Weekly on Core Teaching: Imagine instructors spending less time scoring SAT practice essays and more on one-on-one coaching for essay structure. Our AI automates grading with 95% accuracy in under 5 minutes per set, freeing up schedules for deeper student engagement. That's a direct ROI: one test prep firm saw productivity jump 40% within the first semester, translating to $15K annual savings per instructor through reduced overtime.
Boost Student Outcomes by 30% Through Personalization
Boost Student Outcomes by 30% Through Personalization: Manual study plans often miss the mark for varied learners in diverse cohorts. Our custom AI analyzes performance data from platforms like Khan Academy to generate tailored prep paths—like adaptive quizzes targeting weak areas in GRE quantitative reasoning. Clients report higher pass rates within 8 weeks and word-of-mouth referrals, turning satisfied students into your best marketers for future cohorts.
Scale Classes Without Adding Headcount Costs
Scale Classes Without Adding Headcount Costs: As enrollment surges for peak test seasons like spring SAT rushes, our workflows handle automated scheduling via integrated calendars and progress tracking in real-time dashboards. No more hiring temps for data entry on student milestones. One partner expanded from 200 to 500 students yearly over two cycles, cutting admin costs by 50% while maintaining personalized attention through AI-driven grouping.
What Clients Say
"Before AIQ Labs, our team was buried in Excel sheets tracking LSAT student progress on logic games—it took two full days weekly just to compile reports for weekly check-ins. Now, the custom dashboard pulls everything together automatically from our LMS, and we've cut that time to under an hour. Student retention jumped 18% last semester because we could finally focus on targeted interventions like extra drills for diagramming arguments."
Maria Gonzalez
Director of Curriculum, Apex Test Prep Institute
"We struggled with personalizing ACT prep for international students from non-English backgrounds; manual adaptations for reading comprehension were a nightmare taking hours per student. Their AI system now generates customized vocab drills based on real-time quiz data from our online portal. In the first quarter after implementation, average composite scores rose by 12 points, and our instructors say it's like having an extra colleague for handling diverse accents in speaking sections."
David Chen
Operations Manager, Global Prep Academy for Standardized Tests
"Scheduling mock exams for our GMAT cohort used to be chaos with conflicting calendars across time zones for working professionals. AIQ built a workflow that handles it all, including automated reminders via email/SMS and rescheduling based on availability. We saved about 10 hours a week on admin, and parents of high schoolers in our integrated programs love the reliability—enrollments are up 25% for the next cycle starting in fall."
Sarah Patel
Founder and CEO, Elite Exam Coaches Network
Simple 3-Step Process
Discovery and Workflow Mapping
We dive deep into your test prep operations, identifying pain points like manual grading or data silos. Through empathetic consultations, we map your exact needs—no assumptions, just understanding your student-focused goals.
Custom AI Design and Build
Our engineers craft bespoke automations, integrating with your tools for seamless flow. From AI grading engines to personalized learning paths, everything is built to scale with your growing classes.
Deployment, Training, and Optimization
We roll out the system with hands-on training for your team, then monitor and refine based on real usage. Expect quantifiable wins like 20-hour savings from day one, with ongoing tweaks for peak efficiency.
Why We're Different
What's Included
Common Questions
How does your AI handle the nuances of different test formats like SAT vs. GRE?
We start by analyzing your specific curriculum and past student data to train the AI models accordingly. For instance, SAT workflows might emphasize timed essay scoring, while GRE focuses on quantitative reasoning patterns. This custom training ensures 92% accuracy in feedback, much higher than generic tools. We've helped firms transition between formats seamlessly, reducing adaptation time from weeks to days. Plus, the system learns over time, improving as you input more data—think of it as a co-pilot that gets smarter with each class cycle.
What kind of time savings can test prep companies expect from your automations?
Typically, our clients see 20-30 hours saved per week per instructor, mainly from automating grading, tracking, and scheduling. One partner, a mid-sized SAT prep outfit, went from 15 hours of manual data entry to virtually none, redirecting that time to live sessions. This isn't just about speed; it's ROI-focused—those hours translate to higher student throughput without extra hires, often yielding 3x return in the first year through increased enrollments and better outcomes.
Is the AI system secure for handling student data in education?
Absolutely, security is paramount in education. We build with end-to-end encryption, comply with FERPA and GDPR standards, and implement role-based access so only authorized staff see sensitive info. Unlike off-the-shelf tools, our custom systems avoid third-party data sharing risks. For a test prep client dealing with international students, we added multi-layered audit logs, ensuring zero breaches over two years. We also conduct regular vulnerability assessments to keep your student records safe as they scale.
How customizable is the workflow to our specific test prep business?
Fully custom—nothing templated. We map your exact processes, whether you're a boutique firm focusing on MCAT or a larger operation with group classes. For example, if your workflow involves integrating with Zoom for virtual mocks, we build that in natively. The result is a system that feels like an extension of your team, not a bolt-on. Clients often tell us it took just one week post-launch to feel intuitive, with adjustments made based on your feedback for perfect alignment.
What happens after the initial build? Do you provide support?
Our partnership doesn't end at deployment. We offer ongoing optimization, monitoring performance metrics like automation uptime and efficiency gains. Monthly check-ins ensure the system evolves with your needs, such as adding new test modules. One client added AI for parent communications mid-year, and we handled it without downtime. This includes training refreshers for new staff, so your investment keeps delivering—many see continued ROI growth year over year as the AI refines itself.
Can this scale if our test prep company grows rapidly?
Yes, scalability is baked in. Our architectures handle everything from 50 to 5,000 students without performance dips, using cloud-based, modular designs. During peak seasons, like before the ACT rush, the system auto-scales resources. A growing firm we worked with doubled enrollment in six months; our workflows absorbed it effortlessly, preventing the usual admin bottlenecks. We also forecast capacity needs during discovery, so you're always prepared for expansion without costly overhauls.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.