Stop Losing Hours to Manual Dispatch and Route Planning Custom AI Automation Built for Your Trucking Operations
Trucking companies waste an average of 25 hours per week on repetitive tasks like load matching and compliance checks. Our custom AI systems deliver up to 40% time savings and 3x faster ROI by automating your unique workflows.
Join 150+ logistics firms achieving seamless operations with AIQ Labs
The "Operational Bottlenecks" Problem
Manual load dispatching via phone and email leads to 20-30% empty miles and dispatch delays averaging 2-4 hours per load
Paper-based ELD and DVIR compliance tracking risks FMCSA fines up to $15,000 per violation and protracted DOT audits
Inaccurate TMS route planning using outdated GPS data spikes diesel fuel costs by 15-20% and extends delivery windows beyond 98% on-time targets
Fragmented ELD driver logs and manual timesheet reconciliation cause HOS payroll errors and overtime disputes exceeding $5,000 annually per fleet
Delayed broker invoice processing due to manual freight bill matching strains cash flow, with factoring fees eating 2-5% of tight 3-5% industry margins
Uncoordinated PM (Preventive Maintenance) scheduling via spreadsheets grounds OTR trucks unexpectedly, leading to 10-15% downtime in cross-country hauls
Tailored AI Workflows That Fit Your Trucking Reality
With over a decade in logistics AI, we've engineered solutions for 50+ trucking fleets, reducing operational drag by 35% on average.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf tools. We build enterprise-grade AI systems from the ground up, integrating directly with your TMS, ELD providers, and accounting software. Think of it like upgrading from a patchwork of gravel roads to a high-speed interstate—your workflows flow without friction. Our approach starts with mapping your exact routes, from dispatch to delivery, then deploys custom AI to automate the chaos. No more juggling subscriptions; you own a unified system that scales with your fleet.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Slash Dispatch Time by 20 Hours Weekly
Slash Dispatch Time by 20 Hours Weekly: Our AI automates load matching and assignment via integration with TMS and load boards like DAT, pulling from your carrier network. Fleets report 30% more loads secured without extra staff, turning wasted hours into revenue-generating miles—e.g., reducing deadhead miles from 25% to 10%. Efficiency gains compound: one client reclaimed 1,000 driver hours monthly, boosting productivity across their 50-truck OTR operation with 15% higher utilization.
Achieve 4x ROI Through Cost Reductions
Achieve 4x ROI Through Cost Reductions: By optimizing routes with real-time traffic and weather data in your TMS, and predicting maintenance via telematics, we cut diesel fuel expenses by 15-25%, per American Trucking Associations benchmarks. Your investment pays back in under six months—imagine redirecting those savings to fleet expansion instead of HOS overtime pay. Real results: reduced empty backhauls mean 20% higher utilization rates, directly padding your 3-5% margins with $0.10+ per mile gains.
Streamline Compliance and Reduce Audit Risks
Streamline Compliance and Reduce Audit Risks: AI handles HOS logging via ELD integration and automated IFTA fuel tax reporting, ensuring FMCSA DOT compliance without manual entry. This eliminates fines averaging $10,000 per HOS violation and speeds CSA audits by 50%. For growing fleets, it's a game-changer—frees your safety manager for proactive CDL training, not DVIR paperwork drudgery, maintaining SMS scores above 80.
What Clients Say
"Before AIQ Labs, our dispatchers spent mornings manually sorting emails and DAT load board alerts for reefer loads. Now, the AI handles matching, carrier vetting, and push notifications— we've cut that to 30 minutes a day. Last quarter, we added three new Midwest routes without hiring, and diesel fuel costs dropped 18% thanks to optimized backhauls. It's like having an extra dispatcher who never sleeps, keeping our 98% on-time rate intact."
Mike Reynolds
Operations Manager, Horizon Freight Lines (Midwest Regional Carrier, 40-Truck Fleet)
"Integrating our Geotab ELDs with their custom AI fixed our PM blind spots on our dry van fleet. Trucks used to sit idle for days waiting for manual DVIR logs; now, predictive alerts keep them rolling 95% of the time, avoiding $2,000+ breakdowns per incident. ROI hit in four months, and our OTR drivers actually like the mobile app for real-time HOS updates and route tweaks. Solid work—no fluff, just uptime."
Sarah Patel
Fleet Maintenance Director, Apex Trucking Co. (National Dry Van Operator, 120-Truck Fleet)
"We were drowning in two-week delays from broker invoice mismatches on our flatbed hauls. AIQ's system automates EDI verification, rate confirmations, and ACH payments, shaving that down to 48 hours. Cash flow improved immediately, with factoring fees eliminated, and errors? Down to zero. For a 75-truck operation like ours hauling hazmat, that's huge—saved us $50K in late payment penalties last year alone."
Tom Vargas
CFO, SwiftHaul Logistics (Specialized Flatbed and Hazmat Carrier, 75-Truck Fleet)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from dispatch to billing, identifying bottlenecks like manual route tweaks or compliance checks. This tailored assessment ensures our AI aligns perfectly with your fleet's daily grind.
Custom Build and Integration
Our engineers code your AI system, linking it to tools like your TMS or GPS trackers. We test rigorously to handle real-world variables, such as traffic spikes or weather detours, delivering a robust, owned solution.
Deployment and Optimization
Roll out with training for your team, then monitor performance. We refine based on live data—expect ongoing tweaks that boost efficiency, like adaptive routing that learns from your routes over time.
Why We're Different
What's Included
Common Questions
How does your AI handle variable freight volumes during peak seasons?
Our custom AI is designed for the unpredictable nature of trucking, using machine learning models trained on your historical data to forecast and adapt to surges—like holiday rushes or harvest seasons. We integrate with your TMS to dynamically reassign loads, ensuring no truck sits idle. For one Midwest fleet, this meant handling a 40% volume spike without adding staff, maintaining 98% on-time deliveries. Unlike rigid templates, our system learns from your patterns, optimizing routes in real-time to balance capacity and cut overtime costs by up to 25%. Deployment includes stress-testing for high loads, so you're covered year-round.
What integrations do you support for existing trucking software?
We specialize in seamless connections to key logistics tools, including ELD systems like KeepTruckin or Samsara, TMS platforms such as Oracle Transportation or MercuryGate, and accounting software like QuickBooks or SAP. Our two-way APIs ensure data flows effortlessly—dispatch updates push to driver apps instantly, while telematics feed back for analytics. No more manual exports; everything syncs in real-time. A regional carrier we worked with integrated their legacy TMS in under two weeks, eliminating data silos and reducing errors by 90%. We handle custom APIs too, tailored to your setup, without the brittleness of no-code connectors.
How secure is the AI system for sensitive driver and load data?
Security is non-negotiable in trucking, where breaches can lead to regulatory headaches. We build with enterprise-grade encryption (AES-256) for all data in transit and at rest, compliant with FMCSA and GDPR standards. Role-based access controls limit who sees what—dispatchers view routes, but not payroll details. Regular audits and penetration testing keep vulnerabilities at bay. One client in cross-border hauling praised our setup for passing a surprise DOT audit flawlessly, with zero data exposure risks. Unlike cloud-dependent tools, our owned systems give you full control, hosted on secure, scalable infrastructure you oversee.
What's the typical timeline for implementing this in a mid-sized fleet?
For a 50-100 truck operation, we deliver a fully functional system in 8-12 weeks, starting with a two-week discovery to map your workflows. Build and integration take 4-6 weeks, followed by testing and a smooth rollout with minimal downtime. We prioritize quick wins, like automating dispatch first, so benefits start early. A Southeast hauler went live in 10 weeks, seeing 15-hour weekly savings immediately. Post-launch, we provide two weeks of hands-on support and quarterly optimizations to refine as your operations evolve—no endless beta phases, just proven, production-ready deployment.
How do you measure and guarantee ROI for our investment?
We tie every project to clear metrics, benchmarking against industry standards like ATA's 12-15% fuel savings potential. Before build, we set KPIs such as hours saved, cost reductions, and utilization improvements, then track via your custom dashboard. Guarantees? If we don't hit agreed targets (e.g., 20% efficiency gain in six months), we extend support at no extra cost. Clients typically see 3-4x ROI within the first year— one 80-truck fleet recouped their fee through $120K in annual fuel and labor savings. It's results-driven: we report monthly, adjusting to maximize your gains in tight-margin trucking.
Can this AI scale if we expand our fleet or add services like warehousing?
Absolutely—our architectures are built modular and scalable, handling growth from 20 to 500 trucks without rebuilds. We use cloud-agnostic frameworks that expand seamlessly, adding features like warehouse inventory AI as needed. For a growing carrier adding refrigerated loads, we scaled their system in days, incorporating temp monitoring without disrupting ops. This future-proofs your investment: no rip-and-replace when you acquire terminals or diversify into LTL. Efficiency holds—utilization rates stay high even at 2x fleet size, per benchmarks from scaled implementations we've delivered.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.