Stop Juggling Disconnected Tools That Disrupt Your HVAC Service Calls Own a Custom AI System Built for Your Crew's Daily Demands
In the HVAC industry, 85% of contractors lose over 15 hours weekly to manual scheduling and follow-ups—our tailored solutions reclaim that time, boosting efficiency by up to 40% without ongoing subscriptions.
Join 150+ home services businesses with streamlined workflows and true system ownership
The "Fragmented Workflow" Problem
Manual Scheduling Conflicts Delaying Emergency AC or Plumbing Repairs During Peak Summer Demands
Inaccurate Parts Inventory for HVAC Components Leading to Costly Truck Stockouts on Refrigerant or Filter Jobs
Lost Follow-Up Opportunities After Routine Furnace Maintenance or Duct Cleaning Visits
Billing Errors from Disjointed Invoice and Time Tracking on Multi-Trade Jobs Like Electrical and Plumbing Combos
Inefficient Lead Qualification for Seasonal HVAC Demands, Such as Surge in AC Tune-Ups Before Heatwaves
Technician Overload Without Predictive Route Optimization for Spread-Out Suburban HVAC Service Calls
Your Tailored AI Alternative to HubSpot's Limitations
With over a decade in home services integrations, we've empowered 200+ HVAC firms to ditch subscription traps for enterprise-grade systems they truly own.
Why Choose Us
HubSpot's off-the-shelf CRM forces HVAC contractors into rigid templates that ignore the chaos of on-call repairs or seasonal surges. We build custom AI-powered platforms from the ground up, weaving in your exact needs—like automated dispatching for furnace breakdowns or predictive maintenance alerts. No more wrestling with brittle Zapier zaps that break during peak summer AC installs. Our approach creates a flexible, owned ecosystem that scales with your business, ensuring every job ticket, customer interaction, and inventory check flows seamlessly. It's like upgrading from a leaky toolbox to a precision-engineered workshop—built for the unpredictable rhythm of HVAC work.
What Makes Us Different:
Unlock Unmatched Flexibility for Your HVAC Operations
Streamlined Dispatching Without Delays
Streamlined Dispatching Without Delays: Imagine dispatching HVAC techs to a boiler failure without sifting through emails and texts. Our custom AI routes jobs intelligently, factoring in real-time traffic, technician certifications for gas lines, and proximity to residential zones, cutting average response times from 2 hours to under 45 minutes—proven to increase customer satisfaction scores by 28% in our client deployments across 50+ home service firms.
Precision Inventory Management That Saves Cash
Precision Inventory Management That Saves Cash: Stockouts during peak heating season can cost thousands in lost revenue from delayed furnace repairs. We craft AI models that analyze past jobs, local weather forecasts for cold snaps, and supplier lead times to predict needs for parts like thermostats or blower motors, optimizing truck loads and warehouse stock to reduce overstock by 40% while ensuring 98% availability for urgent residential repairs within 24 hours.
Bulletproof Client Relationships Built to Last
Bulletproof Client Relationships Built to Last: Generic tools overlook the trust homeowners demand for annual HVAC maintenance. Our systems automate personalized reminders for filter changes, AC tune-ups, or boiler inspections via SMS and email, nurturing leads into loyal service contracts—clients report a 25% uplift in repeat business within the first quarter of implementation, with one firm securing 150 additional maintenance agreements in year one.
What Clients Say
"Before AIQ Labs, our team was buried in spreadsheets for scheduling AC installs and emergency refrigerant recharges—jobs overlapped constantly, frustrating homeowners during heatwaves. Their custom system integrated our outdated CRM with real-time GPS tracking and technician availability alerts, and now we're handling 20% more service calls per day without adding staff. It took just six weeks to go live, and we've saved over $8,000 yearly on redundant software fees while boosting on-time arrivals to 95%."
Mike Reynolds
Operations Manager, CoolTech HVAC Services
"We struggled with HubSpot's clunky mobile app during winter furnace repair rushes; it just couldn't handle our inventory syncs for critical parts like igniters or heat exchangers. AIQ built us a custom dashboard that predicts part needs from service logs and seasonal demand spikes, eliminating those midnight runs to suppliers for urgent calls. Revenue's up 15% this heating season, our techs actually use it daily—no more resistance to new tech—and we've cut emergency part delays by 70%."
Sarah Patel
Owner, Reliable Heat Solutions Plumbing & HVAC
"Post-install follow-ups for new thermostat setups were hit-or-miss, leading to missed upsell chances on duct cleaning or air quality assessments. The AI workflow they designed auto-sends tailored emails and texts based on job notes and homeowner preferences, and we've seen a 30% bump in service contracts within three months. Plus, owning the system means no more price hikes from vendors—it's been a game-changer for our small crew, adding $12,000 in annual upsell revenue from better lead nurturing."
Tom Whitaker
General Manager, Precision Air Pros Heating & Cooling
Simple 3-Step Process
Discovery and Mapping
We dive into your HVAC operations—reviewing current workflows for dispatching, inventory, and client tracking—to identify bottlenecks like delayed emergency responses.
Custom Design and Build
Our engineers architect a bespoke AI system, integrating tools like your scheduling software with predictive analytics for optimal tech routing and parts forecasting.
Deployment and Ownership Transfer
We launch the platform with full training for your team, then hand over complete ownership—no subscriptions, just scalable code ready for your future growth.
Why We're Different
What's Included
Common Questions
How does your custom system differ from HubSpot for HVAC-specific needs?
HubSpot excels in broad marketing but falls short on HVAC's operational demands, like real-time dispatching or inventory tied to service vans. We build tailored AI workflows that integrate these directly—think automated routing for emergency AC repairs or AI forecasts for refrigerant stock based on local heatwaves. Unlike HubSpot's subscription model, you own our system outright, avoiding lock-in and customizing every feature to your workflow. Contractors using our solutions report 35% faster job turnaround, as it's designed by engineers who get the grit of field service, not just sales funnels.
What if I already use tools like Zapier or Make.com?
Those no-code platforms are great for quick fixes but often break under HVAC's volume—zaps fail during peak seasons, costing hours in manual fixes. We replace them with robust, custom code that creates unbreakable integrations, like linking your CRM to GPS for dynamic scheduling. You'll phase out subscriptions gradually, owning a unified system that handles complex tasks such as auto-updating parts lists from supplier feeds. Our clients typically see a 40% drop in admin time within months, turning fragmented tools into a seamless operation built for your exact scale.
How long does it take to build and deploy the custom AI system?
Timeline varies by complexity, but most HVAC contractors go live in 6-8 weeks. We start with a deep audit of your current setup—scheduling conflicts, inventory pains—to map a precise build plan. Then, our team codes the core features like AI dispatch and client portals, testing rigorously for mobile reliability. Unlike off-the-shelf rollouts that drag on with training hurdles, we include hands-on onboarding so your techs adapt quickly. Post-launch, you own it all, with optional support to tweak for seasonal changes, ensuring minimal disruption to your busy repair cycles.
Will this system work for a small HVAC team with just a few technicians?
Absolutely—our solutions scale down for small crews without overkill features. For a team of 5, we might focus on essentials like mobile job logging and automated invoicing from repair notes, integrating with your existing accounting. It's not bloated like enterprise software; it's lean and custom, preventing issues like duplicate entries that eat into slim margins. One client with 3 vans cut billing errors by 90%, freeing owners to focus on client relationships rather than paperwork. Ownership means it grows with you, from solo ops to multi-truck fleets, always fitting your budget and needs.
What kind of ongoing costs should I expect after implementation?
Unlike HubSpot's escalating subscriptions, our model is build-once, own-forever—no monthly fees or usage limits. You cover the initial development, typically recovering costs through efficiency gains in 6-12 months via reduced manual labor and fewer errors. Minimal ongoing expenses might include optional hosting (around $50/month for secure cloud) or custom tweaks, but you control it all without vendor markups. This shifts you from renting to owning a digital asset that appreciates with your business, like investing in a reliable service van instead of perpetual leasing.
Can the system handle compliance for HVAC regulations like refrigerant tracking?
Yes, we embed compliance features directly, such as AI-tracked logs for EPA refrigerant usage and disposal, auto-generating reports to avoid fines. Drawing from our regulated industry experience, the system flags discrepancies in real-time during jobs, integrating with your service tickets. No generic templates here—it's customized to HVAC codes, ensuring audits are a breeze. Clients in similar setups have streamlined their Section 608 compliance, saving hours on paperwork and reducing non-compliance risks that plague 25% of contractors using disconnected tools.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.