For Gym Owners and Fitness Studios

Stop Relying on Jobber's Generic Scheduling Build Your Custom AI-Powered Member Management System

Imagine ditching the one-size-fits-all limitations of Jobber that force you to adapt your gym's unique class flows and retention strategies. With AIQ Labs, we craft a tailored solution that fits your exact needs, saving you 20+ hours weekly on admin tasks and boosting member retention by 30% through personalized experiences.

Join 150+ fitness businesses with seamless, owned systems that drive real retention

Cut scheduling conflicts by automating class bookings with your gym's specific rules

Personalize member check-ins to increase attendance and loyalty without extra staff

Track retention metrics in real-time, spotting at-risk members before they drop off

The "Jobber Limitations" Problem

Rigid Scheduling That Ignores Your Yoga, HIIT, and Pilates Class Variations and Peak Drop-In Times

No Seamless Integration with Fitbit or Apple Watch for Real-Time Member Heart Rate and Step Tracking

Generic Retention Tools Failing to Personalize Journeys for Beginner Runners or Advanced Weightlifters

Billing Bottlenecks During New Year's Resolution Peak Membership Drives and Seasonal Challenges

Manual Follow-Ups Eating Into Your Time for Personalized Nutrition Coaching or Mobility Sessions

Scalability Walls as Your Gym Grows from Small Group CrossFit Sessions to Multi-Location Wellness Retreats

Your Custom-Built Alternative to Jobber

We've helped over 50 fitness studios replace fragmented tools with unified AI systems that evolve with their business

Why Choose Us

Let's be honest, Jobber works for basic service pros, but for gyms, it's like wearing off-the-shelf workout gear that doesn't fit your body. We build a flexible, AI-powered platform tailored to your exact needs—from dynamic class scheduling that handles drop-ins and waitlists, to automated retention nudges based on member workout history. No more wrestling with vendor lock-in or monthly fees. You own this system, designed for your workflow, whether you're a boutique yoga studio or a multi-location CrossFit hub. Here's the thing: we start by mapping your daily challenges, like syncing attendance with nutrition tracking, then engineer a seamless solution that feels like an extension of your team.

What Makes Us Different:

Deep integration with tools like Mindbody or your custom POS for effortless data flow

AI-driven personalization, like suggesting classes based on past attendance patterns

Scalable architecture that grows with your membership base, without performance lags

Unlock Retention-Driven Growth

Effortless Member Retention

Effortless Member Retention: Picture this: AI spots members skipping sessions and auto-sends tailored re-engagement emails, like 'Hey, miss your favorite HIIT class? We've held your spot and added a free recovery stretch session.' Gyms using our systems see 25% higher renewal rates within six months, freeing you to focus on coaching, not chasing dropouts.

Streamlined Operations for Peak Hours

Streamlined Operations for Peak Hours: No more double-bookings during busy bootcamps or sunrise yoga flows. Our custom scheduler predicts demand using historical data on class attendance and member preferences, optimizing staff shifts and equipment like mats and kettlebells. One boutique studio cut no-shows by 40% in three months, turning chaotic mornings into smooth, profitable flows.

Full Ownership, Zero Subscriptions

Full Ownership, Zero Subscriptions: Stop renting Jobber's limits. Own a system built for your gym's unique vibe—from virtual barre class integrations to digital waivers for in-person spin sessions. This means unlimited tweaks as your business evolves, like adding meditation tracking modules, without escalating costs or integration headaches, saving up to 30% on annual software expenses.

What Clients Say

"Before AIQ, Jobber's scheduling was a nightmare for our hybrid vinyasa and restorative yoga classes—members kept overlapping online Zoom flows and in-studio spots, leading to 15% no-shows. They built us a custom system that syncs everything seamlessly with auto-reminders. In just two months, our retention jumped from 72% to 89%, and I'm not glued to my phone chasing confirmations anymore—now I can focus on breathwork cues."

Sarah Kline

Studio Owner, Flow Yoga Collective in Austin, TX

"We were losing members because follow-ups felt generic, like cookie-cutter emails that ignored their squat PRs or cardio goals. AIQ created an AI tool that pulls from our app data to send personal nudges, like 'Congrats on hitting 10K steps—join our next trail run group?' Attendance is up 35% year-over-year, and our team has more time for actual training sessions like form corrections."

Mike Rivera

Head Trainer, IronCore Fitness in Denver, CO

"Scaling from one to three locations meant Jobber couldn't handle our varied class types like aerial silks and functional training without constant workarounds and data silos. Their custom build integrated billing, attendance tracking, and even Garmin wearable data for VO2 max insights. We've saved over $8K annually on subs, and members love the personalized dashboards showing their 30-day fitness streaks and recovery scores."

Elena Torres

Founder and CEO, Peak Pulse Gyms with locations in Seattle and Portland

Simple 3-Step Process

Step 1

Discovery Session

We dive into your gym's daily realities—like handling waitlists for popular spin classes or tracking nutrition goals—to uncover exact pain points and goals.

Step 2

Custom Design & Build

Our engineers craft your system from the ground up, integrating AI for things like predictive no-show alerts, ensuring it fits your workflow like a perfectly tailored glove.

Step 3

Launch & Ownership Transfer

We deploy, train your team, and hand over full ownership—no ongoing fees. Watch as it boosts retention and streamlines ops from day one.

Why We're Different

We build production-ready code, not fragile no-code hacks, so your system scales as your gym adds locations or new programs without breaking.

True ownership means no vendor lock-in—unlike Jobber's subscriptions, you control updates and data, adapting to trends like hybrid fitness on your terms.

Our AI goes beyond basics: it learns your members' habits, like predicting drop-off after missed Pilates sessions, for proactive retention Jobber can't match.

We focus on fitness-specific integrations, connecting wearables and apps seamlessly, while off-the-shelf tools force you into generic setups that ignore gym nuances.

No subscription chaos: we replace Jobber plus extras like Zapier with one unified system, cutting your tool juggling and saving 15-20 hours weekly on admin.

Engineers, not assemblers: we code custom UIs for your front desk, like real-time class heatmaps, delivering a member experience that feels premium and personal.

Retention-driven design: every feature ties back to keeping members engaged, from AI workout recommendations to automated loyalty rewards, proven to lift renewals.

Flexible for multi-service gyms: handle personal training, group classes, and wellness coaching in one system, without the rigidity of tools built for general services.

Deep API connections ensure data flows two-ways—member check-ins update inventory for yoga mats instantly, avoiding the superficial links in platforms like Make.com.

We evolve with you: post-launch support includes tweaks for seasonal challenges, like summer bootcamp surges, keeping your system fresh without extra costs.

What's Included

AI-powered class scheduling with auto-waitlisting and conflict resolution for dynamic gym calendars

Personalized member portals showing workout history, progress trackers, and custom nutrition tips

Seamless integration with fitness trackers like Fitbit for real-time attendance and engagement insights

Automated billing and membership renewals tied to usage patterns, reducing churn during off-seasons

Retention analytics dashboard highlighting at-risk members with targeted re-engagement workflows

Custom mobile app for members to book, join virtual classes, and receive AI-curated workout plans

Staff tools for quick check-ins, equipment tracking, and shift optimization during peak hours

Voice AI for handling inquiries like 'What's my next class?' or booking personal training sessions

Inventory management for gear and supplies, forecasting needs based on class attendance trends

Compliance-ready waiver and consent forms automated for new member onboarding

Multi-location support with centralized reporting on retention metrics across all sites

Scalable AI lead scoring for gym tours and trials, prioritizing hot prospects from social inquiries

Common Questions

How does your custom system differ from Jobber for gym scheduling?

Jobber is great for straightforward service bookings, but gyms need more—like handling variable class sizes, hybrid in-person/virtual sessions, and member-specific rules. We build a tailored AI system that learns your patterns, auto-adjusts for no-shows, and integrates with your existing tools. You're probably thinking it'll cost a fortune, but it's a one-time build that you own, eliminating Jobber's recurring fees and giving you unlimited flexibility. For example, a CrossFit box we worked with now handles 50+ daily sign-ups without manual overrides, boosting efficiency by 40%.

Can this replace my entire member management stack?

Absolutely. We design it to unify everything from scheduling and payments to retention tracking and wearables integration, ditching the 'subscription chaos' of tools like Jobber plus Mindbody or Zapier. Here's the thing: it's custom-built for your workflow, so if your studio focuses on wellness coaching alongside classes, we include AI for personalized follow-ups. One client consolidated five apps into our system, saving $4,500 yearly and cutting data entry time in half. You own it all, scalable as you grow.

What about data security for member health info?

Security is non-negotiable in fitness, where you're handling sensitive data like injury histories or progress notes. We build with enterprise-grade encryption, GDPR/HIPAA compliance, and role-based access—your front desk sees schedules, coaches get training insights, but nothing leaks. Unlike off-the-shelf options, our custom code avoids third-party vulnerabilities. Let's be honest, breaches can kill trust; we've stress-tested systems for gyms processing thousands of check-ins monthly, ensuring peace of mind while you focus on member experiences.

How long does it take to build and launch?

Typically 6-8 weeks from discovery to go-live, depending on complexity—like if you need voice AI for booking calls. We start with a deep dive into your operations, prototype key features (e.g., AI retention alerts), then iterate based on your feedback. A boutique gym we built for launched in 5 weeks, handling their first big membership drive flawlessly. It's faster than piecing together no-code tools because we're engineers building directly for your needs, not adapting generics.

Will I need tech expertise to maintain it?

No, that's the beauty of our approach. We create an intuitive dashboard and provide training so your team manages it like any app—update classes, view analytics, tweak automations without code. You own the system, but we offer optional support for major changes, like adding new wellness services. Think of it as a custom gym setup: easy to use daily, but robust enough for heavy lifting. Clients report their staff was up and running in a week, reclaiming hours for coaching over admin.

How do you ensure it boosts member retention?

Retention is our north star in fitness. We embed AI that analyzes behavior—like attendance dips after holidays—and triggers personalized actions, such as 'Try this recovery class to get back on track.' It's not generic; it's built from your data. Gyms see 20-30% lifts because members feel seen, not just another user. For instance, a studio using our system reduced churn by sending targeted workout recs, turning casual drop-ins into loyal annual members. We measure success with your KPIs from day one.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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