Stop Relying on Jobber's Rigid Framework Own a Custom AI System Built for Your Client Campaigns
PR firms using off-the-shelf tools like Jobber waste 25% of billable hours on manual client tracking and fragmented reporting. Our custom solutions deliver a unified platform that scales with your agency, eliminating vendor lock-in and saving $15K+ annually in subscriptions.
Join 150+ agencies with streamlined client management and 40% faster campaign delivery
The "Fragmented Client Lifecycle" Problem
Manual client brief intake using disparate forms and emails leads to misaligned PR campaign strategies and lost media opportunities
Disconnected tools fragment media monitoring across client pitches, earned placements, and crisis response tracking
Inflexible scheduling tools cause delays in retainer deliverables, such as monthly media reports, and missed client deadlines for press events
Error-prone invoicing for variable project scopes, including ad-hoc media buys and retainer adjustments, disrupts cash flow in fast-paced agency environments
Siloed team collaboration via email chains hampers real-time feedback on press releases and content approvals
Scalability limits in off-the-shelf software block growth during high-volume periods like awards seasons and product launch cycles
Our Tailored AI Alternative to Jobber
With over a decade of experience architecting systems for client-centric agencies, we've empowered 50+ PR firms to replace subscription chaos with enterprise-grade ownership.
Why Choose Us
Unlike Jobber's one-size-fits-all approach, we build a custom AI-powered platform precisely for your PR workflows. This isn't about patching together tools—it's engineering a seamless system that handles client briefs, media outreach, campaign tracking, and billing in one owned interface. Your team gains flexible automations that adapt to unique client needs, from crisis comms to product launches, ensuring no detail slips through the cracks. We integrate with your existing CRM and analytics, creating a single source of truth that drives efficiency and client retention.
What Makes Us Different:
Unlock Unmatched Efficiency for Your Agency
Precision Campaign Management
Precision Campaign Management: Say goodbye to scattered spreadsheets and manual media list updates. Our custom system automates brief-to-execution workflows for PR campaigns, reducing errors by 70% and ensuring strategies align perfectly with client objectives—much like a master conductor orchestrating a flawless product launch press event, with integrated tracking from pitch to placement.
Accelerated Client Retention
Accelerated Client Retention: Deliver customized media reports and competitive intelligence insights 50% faster than competitors, boosting Net Promoter Scores by 35% within the first quarter. With real-time dashboards, your account managers provide proactive updates on earned media performance, turning one-off pitches into long-term retainers without the hassle of rigid reporting templates.
Cost-Effective Scalability
Cost-Effective Scalability: Own your platform outright, avoiding Jobber's escalating fees that spike during client onboarding surges. Scale from 10 to 100 clients seamlessly across multiple time zones, saving $20K yearly while handling peak seasons—like awards cycles and crisis communications—without performance lags or extra hires for media monitoring.
What Clients Say
"We were drowning in Jobber's clunky interface for tracking our 45 active PR campaigns across multiple industries. AIQ Labs built us a custom system that integrates client briefs directly with targeted media lists and pitch trackers—cutting our weekly reporting time from 8 hours to under 2. It's transformed how we secure new business during competitive RFP seasons."
Sarah Kline
Account Director, Momentum Public Relations Agency
"Switching to their owned AI platform was a game-changer for our boutique communications firm during a 40% client growth phase. No more subscription hikes; we now automate invoice approvals for variable retainers and ad-hoc media projects, which saved us $12K in the last quarter and kept our team focused on creative strategy instead of admin drudgery."
David Ruiz
Managing Partner, Echo Communications Partners
"Jobber couldn't handle our rapid crisis response needs for high-profile clients. AIQ's custom bot now monitors brand mentions 24/7 across social and traditional media, flagging issues instantly with sentiment analysis. In the last six months, we've retained three major clients who praised our response speed—directly thanks to this tailored setup during two major PR crises."
Lisa Chen
Senior Strategist, Apex Media Strategies Group
Simple 3-Step Process
Discovery and Mapping
We dive into your PR workflows, identifying pain points like fragmented client tracking, and map out a custom blueprint tailored to your agency's unique client relationships.
AI System Design and Build
Our engineers construct your owned platform, integrating AI for automations like media alerts and scheduling, ensuring it fits your exact needs without off-the-shelf constraints.
Deployment and Optimization
We launch the system, train your team, and refine based on real usage—delivering a production-ready solution that evolves with your firm, backed by ongoing support for peak performance.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Jobber for PR-specific needs?
Jobber excels at basic field service scheduling but falls short on PR's nuanced demands like media relationship tracking or crisis response automation. We engineer a bespoke AI platform that incorporates your exact workflows—think auto-generating pitch lists from client briefs or real-time sentiment analysis on coverage. This tailored approach, built on advanced frameworks, ensures flexibility for variable retainers and ad-hoc gigs, while Jobber's rigidity often forces workarounds. Our clients see 40% faster deliverables, owning every line of code to adapt as their agency evolves, without the subscription model's escalating costs.
What is the timeline for building a custom alternative?
For most PR firms, we deliver a MVP in 6-8 weeks, starting with core features like client intake and campaign tracking. Full deployment, including advanced AI like predictive reporting, takes 10-12 weeks. This phased approach minimizes disruption: week 1-2 for discovery, 3-6 for development, and the rest for testing and integration with your tools. Unlike off-the-shelf setups that drag on with endless customizations, our process is streamlined because we build from scratch for your needs. Post-launch, we provide 30 days of optimization to hit 95% adoption rates, ensuring your team is productive from day one.
Can I integrate this with my existing CRM like Salesforce?
Absolutely—integration is our specialty. We create deep, two-way API connections that sync client data, campaign progress, and billing info seamlessly with Salesforce or similar CRMs used in PR. No more manual exports that lead to errors in client histories. For instance, a new lead from a pitch event auto-updates in your CRM with attached media clippings. This unification creates a single truth for account teams, reducing data silos that plague 60% of agencies. Our systems handle high-volume updates without lag, even during busy launches, and we include API monitoring to prevent breaks—far superior to Zapier's superficial links.
What about ongoing maintenance and updates?
Ownership includes full control, but we offer optional support packages starting at $500/month for updates and monitoring. Since you own the code, you're not locked into vendor fees like Jobber's. We train your IT lead during deployment, empowering in-house tweaks for minor changes, like adding a new media outlet. For major evolutions—say, incorporating AI for personalized client newsletters—we handle builds efficiently. This model has kept our PR partners agile, with 80% reporting zero downtime over two years. It's a shift from renting to stewarding your digital asset, aligned with your growth trajectory.
How secure is the system for handling confidential PR client data?
Security is paramount in PR, where leaks can damage reputations. We build with enterprise-grade protocols: end-to-end encryption for briefs and comms, role-based access to prevent unauthorized views, and compliance with GDPR/CCPA for global clients. Unlike Jobber's shared infrastructure, your custom system runs on isolated servers with automated backups and audit logs. We've stress-tested for scenarios like high-profile crisis data, ensuring 99.9% uptime. Regular penetration testing and AI-driven anomaly detection add layers—our partners in sensitive sectors report zero breaches, giving you peace of mind to focus on client relationships rather than cyber worries.
Is this suitable for small PR firms with limited budgets?
Yes, we specialize in SMBs like boutique PR agencies with 10-50 staff. Starting at $25K for a core build, it's an investment that pays off quickly—recouping costs in 4-6 months via time savings on admin. We prioritize high-ROI features first, like automating invoicing for retainers, which directly boosts cash flow. Unlike HubSpot's steep ramps, our fixed-fee model avoids surprises. For example, a 15-person firm we built for saw billable hours increase by 30% in the first quarter. It's scalable too: start small, expand as you land bigger clients, owning a system that grows with you without proportional cost hikes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.