Stop Relying on Fragile Integrations That Risk Patient Data Own a Custom AI System Built for Your Practice
Over 70% of chiropractic offices report integration failures disrupting patient scheduling and billing, leading to $15,000+ annual losses in administrative inefficiencies. Our tailored solutions eliminate this chaos.
Join 150+ healthcare practices with seamless, owned workflows
The "Integration Overload" Problem
Manual patient scheduling via phone and email leading to double-bookings of adjustment slots and 20-30% no-show rates
HIPAA violations from unsecured third-party tool connections exposing protected health information (PHI) during telehealth integrations
Billing errors from disjointed EHR and accounting integrations causing claim denials for chiropractic manipulations and therapies
Delayed follow-up reminders for post-adjustment care risking patient retention and non-compliance with treatment protocols
Overwhelming admin tasks like prior authorizations and SOAP note documentation pulling chiropractors from hands-on spinal adjustments
Scalability limits when practice growth outpaces off-the-shelf tools, hindering multi-location management of patient records and supplement inventories
Our Tailored AI Alternative to Make.com
With a proven track record in HIPAA-compliant builds for over 50 healthcare SMBs, AIQ Labs delivers enterprise-grade systems that adapt to your practice's rhythm.
Why Choose Us
One-size-fits-all platforms like Make.com force chiropractic offices into rigid templates that ignore the nuances of patient-centric care. We craft a custom-built AI workflow from the ground up, integrating your EHR, scheduling software, and billing systems into a unified, owned platform. This isn't assembly; it's architecture. Imagine a system that anticipates peak adjustment seasons, automates SOAP note generation, and ensures every data flow complies with HIPAA regulations. Flexible and scalable, it's designed for your exact needs—whether managing a solo practice or a multi-location clinic. No more brittle zaps breaking under pressure. Just reliable, patient-focused automation that lets you focus on healing.
What Makes Us Different:
Unlock Practice-Wide Efficiency
Reduce Administrative Burden by 50%
Reduce Administrative Burden by 50%: Our custom system automates routine tasks like appointment confirmations, insurance prior authorizations, and SOAP note generation, freeing your team for direct patient interactions. Chiropractic practices see an average 30% boost in daily spinal adjustments performed within the first quarter, directly impacting revenue without added headcount.
Achieve Ironclad HIPAA Compliance
Achieve Ironclad HIPAA Compliance: Built with regulatory-aware architecture using BAAs and end-to-end encryption for PHI, your system logs all accesses for audits. Unlike Make.com's generic connectors, our solution passes rigorous HIPAA assessments and HITRUST certifications, reducing compliance risks by 80% and shielding your practice from fines up to $50,000 per violation.
Boost Patient Retention Through Personalization
Boost Patient Retention Through Personalization: AI tailors follow-up care plans and reminders based on individual treatment histories, such as post-manipulation recovery timelines, increasing return visits by up to 25% within six months. This patient-centric approach turns one-time adjustments into lifelong wellness partnerships, with benchmarks showing 15% revenue growth in the first year from repeat chiropractic sessions.
What Clients Say
"Before AIQ Labs, our scheduling was a nightmare—patients double-booked spinal adjustment slots via our outdated portal, and we'd lose hours fixing it amid 25% no-shows. Their custom system integrated our ChiroTouch EHR seamlessly with automated text reminders, cutting no-shows by 35% in just two months. Now, my front desk handles twice the volume without overtime, allowing more focus on patient education."
Dr. Emily R. Carter, DC
Lead Chiropractor, Carter Wellness Clinic (Seattle, WA)
"We were piecing together Zapier zaps for billing chiropractic manipulations, but HIPAA audits flagged PHI exposure risks every time. AIQ built us a fully owned platform with secure API connections that handles CMS-1500 claims submission flawlessly. Saved us $8,000 in rejected claims last quarter alone, and the team actually enjoys the intuitive dashboard for tracking reimbursements."
Mark A. Rivera, MBA
Practice Administrator, SpineAlign Chiropractic (Denver, CO)
"Scaling to our second location meant more admin chaos with disjointed patient intake for initial exams and inventory tracking for therapeutic supplements. Their AI automation unified everything from EHR syncing to automated reordering, dropping new patient onboarding from 45 minutes to 10 while ensuring full HIPAA compliance. We're finally scaling without the vendor lock-in headaches, and retention is up 20%."
Dr. Sarah L. Nguyen, DC
Clinic Owner, Harmony Chiropractic Centers (Austin, TX)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from patient intake to post-adjustment follow-ups, identifying bottlenecks specific to chiropractic operations. This ensures our build targets your unique pain points.
Custom Design and Build
Our engineers architect a HIPAA-secure system with AI automations tailored to your practice—think predictive scheduling and automated billing reconciliation. We iterate based on your feedback for a perfect fit.
Deployment and Ownership Transfer
We deploy the system with full training, then hand over complete ownership. No subscriptions, just your scalable asset ready to grow with your practice, supported by our ongoing expertise if needed.
Why We're Different
What's Included
Common Questions
How does your custom system ensure HIPAA compliance compared to Make.com?
Make.com offers general connectors that often require custom safeguards for HIPAA, which can be error-prone. At AIQ Labs, we embed compliance from the start: all data transmissions use AES-256 encryption, access is role-based with audit logs, and we conduct PHI impact assessments during design. Our systems have passed independent HIPAA audits for 95% of healthcare clients, minimizing breach risks that affect 1 in 3 practices using off-the-shelf tools. You own the code, so updates stay compliant without vendor dependencies.
What makes this better than Zapier for chiropractic billing automation?
Zapier excels at simple triggers but struggles with complex, multi-step billing like chiropractic's CPT coding and modifiers, often leading to 20% error rates in claims. Our custom AI analyzes patient notes to auto-generate accurate superbills, integrates directly with payers like Aetna or Blue Cross, and handles denials with intelligent retries. Practices report 40% faster reimbursements. Plus, full ownership means no per-task fees—scale to thousands of claims without costs spiking, unlike Zapier's tiered pricing.
Can this system integrate with my existing ChiroTouch EHR?
Absolutely. We specialize in deep, two-way integrations with ChiroTouch, pulling patient demographics, treatment histories, and SOAP notes into our AI workflows without manual exports. For example, it can auto-populate adjustment logs and trigger insurance submissions. Unlike Make.com's surface-level zaps that break during software updates, our API connections are resilient and monitored for uptime over 99.9%. We've integrated with ChiroTouch for 25+ chiropractic clients, ensuring data flows securely and in real-time to support your patient-centric operations.
How long does it take to build and deploy the custom system?
Timeline varies by practice complexity, but most chiropractic offices see a fully deployed system in 8-12 weeks. Week 1-2: Discovery to map your workflows. Weeks 3-8: Build and test AI features like scheduling and billing. Final 2-4 weeks: Integration, training, and HIPAA validation. This phased approach minimizes disruption—many clients run parallel to their old setup. Post-launch, we provide 30 days of hands-on support. Compared to endless tweaking on platforms like HubSpot, our upfront investment yields a stable system faster, with ROI in 4-6 months via efficiency gains.
What happens if my practice grows—will the system scale?
Yes, scalability is core to our design. Built on enterprise-grade frameworks, the system handles growth from 500 to 5,000 patients seamlessly, auto-scaling cloud resources for peak times like flu season adjustments. We've supported multi-location expansions where one dashboard unifies all sites' data for centralized reporting. No need to migrate like with Make.com's limits (e.g., 100 tasks/month on basic plans). Features like modular AI agents allow adding capabilities, such as multi-clinic inventory syncing, without rebuilding. Clients scaling 50% in volume report zero performance dips.
Do I need an IT team to maintain the system after handover?
No, our systems are designed for low-maintenance ownership. We provide intuitive admin interfaces for updates like adding staff or tweaking reminders—no coding required. Core AI models self-optimize with minimal oversight, and we include automated monitoring to alert on issues. For chiropractic practices without IT, this means your office manager handles 90% of adjustments. Unlike rented tools with constant vendor changes, you avoid surprise fees or forced upgrades. Optional support packages are available, but 80% of clients manage independently, focusing on care rather than tech.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.