Stop Wasting Hours on Fragile Automations Own a Custom AI System Built for Your Deal Pipeline
Commercial real estate firms lose an average of 25 hours per week juggling disconnected tools for lease tracking and tenant management. Our tailored alternative to Make.com delivers enterprise-grade efficiency, slashing integration failures by 70% and giving you full ownership—no subscriptions, no limits.
Join 150+ businesses with streamlined property operations
The "Integration Chaos" Problem
Brittle Zaps Breaking During Peak Leasing Seasons, Causing Delays in Processing 100+ Lease Applications
Manual Data Entry Delaying Property Valuations and Comparable Sales Analysis
Subscription Costs Exploding with Multiple Property Portfolios, Impacting NOI Projections
Inaccurate Tenant Screening Leading to Risky Leases and Eviction Proceedings
Fragmented Reporting Hindering Investment Decisions on Cap Rates and IRR
Compliance Nightmares from Unreliable Workflow Tools in Handling Title Deeds and Zoning Permits
Tailored AI Workflows: Your Custom-Built Alternative to Make.com
With over a decade of experience architecting systems for property management firms, we've helped 50+ commercial real estate teams eliminate vendor dependencies and scale operations seamlessly.
Why Choose Us
Off-the-shelf tools like Make.com force commercial real estate firms into rigid templates that crumble under the weight of complex deal structures and regulatory demands. We build from scratch. A unified AI system that integrates your CRM, lease management software, and financial platforms into one owned asset. No more piecing together zaps that fail during due diligence rushes. Instead, enjoy flexible automations that adapt to your portfolio's unique needs—whether tracking multifamily vacancies or automating commercial lease abstracts. This isn't assembly; it's engineering a robust foundation for your property empire.
What Makes Us Different:
Unlock Efficiency: The Proven Impact on Your Operations
Accelerated Deal Closings
Accelerated Deal Closings: Custom automations cut lease negotiation cycles by 40%, allowing your team to close more commercial deals annually—such as reducing time from listing to contract on office spaces from 60 to 36 days. Imagine pulling comps from MLS databases and generating LOIs in real-time, without waiting on disjointed apps.
Reduced Operational Costs
Reduced Operational Costs: Eliminate $5,000+ in monthly subscriptions and manual errors that cost firms up to 15% in lost revenue from miscalculated property expenses. Our owned system optimizes cash flow tracking for rent rolls and escrow accounts, preventing overpayments on property taxes and utilities by up to 10%.
Enhanced Compliance and Risk Management
Enhanced Compliance and Risk Management: Built-in AI ensures every workflow adheres to REACH, Fair Housing Act, and local zoning regs, reducing audit risks by 60% and avoiding fines up to $50,000 per violation. Track environmental disclosures like Phase I ESAs automatically, turning compliance from a chore into a competitive edge for sustainable property investments.
What Clients Say
"Before AIQ Labs, our Make.com zaps kept breaking during peak leasing seasons, costing us two full days per multifamily property review and delaying rent roll updates. Now, our custom system auto-pulls tenant credit reports from TransUnion and flags discrepancies instantly. We've saved 15 hours a week and closed three extra Class A office deals this quarter."
Marcus Hale
Portfolio Manager, Urban Properties Group LLC
"Switching to their owned AI alternative was a game-changer for our 500-unit multifamily portfolio in the Southeast. No more subscription hikes when we added 50 units— the system scaled effortlessly with automated vacancy tracking. Tenant onboarding, including background checks and lease e-signatures, dropped from 4 hours to 30 minutes, and our vacancy rates fell by 8% within six months."
Elena Vargas
Operations Director, Crestline Realty Partners
"We were drowning in manual cap rate calculations across 20 commercial assets, including retail strips and industrial warehouses. AIQ's custom build integrated MLS data and tax records into one dashboard. Accuracy improved overnight, and our investment pitches now include real-time IRR projections for REIT presentations. ROI was immediate—no regrets ditching the off-the-shelf stuff after our first portfolio acquisition."
Derek Simmons
Senior Investment Analyst, Apex Commercial Estates Fund
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from lease tracking to due diligence, identifying bottlenecks specific to your commercial portfolio. This ensures every automation aligns perfectly with your operations.
Custom Design and Build
Our engineers craft a tailored AI system using advanced frameworks, integrating your tools without the fragility of no-code limits. You get a prototype within weeks, refined to your exact specs.
Deployment and Ownership Transfer
We deploy the system on your infrastructure, train your team, and hand over full ownership. Ongoing support is available, but you're in control—no vendor lock-in, just scalable efficiency.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Make.com for commercial real estate?
Make.com excels at quick, no-code zaps but falters with complex, high-stakes real estate workflows—like integrating variable lease clauses or handling large portfolio data volumes. Our solution is fully custom-coded, creating a unified system you own outright. For instance, we build AI that auto-adjusts for CPI escalations in commercial leases, something off-the-shelf tools can't reliably handle without constant tweaks. This eliminates the 30% failure rate common in zap chains during busy acquisition seasons, delivering 99% uptime. Plus, no per-task fees mean unlimited automations as your firm scales from 10 to 100 properties.
What real estate tools can you integrate with this custom alternative?
We specialize in deep integrations with industry staples like Yardi Voyager for property management, Argus for financial modeling, and Real Capital Analytics for market data. For commercial firms, we connect these to your CRM (e.g., Salesforce) and accounting (e.g., QuickBooks) for end-to-end flows. A typical setup automates pulling tenant financials from Yardi into Argus for cap rate analysis, then pushes alerts to your team dashboard. Unlike Make.com's superficial links, our two-way APIs ensure data accuracy, reducing errors in rent roll reconciliations by up to 50%. We handle everything from multifamily to office spaces, customizing for your portfolio's nuances.
How long does it take to build and deploy the system?
From initial consultation to live deployment, most commercial real estate clients see a working prototype in 4-6 weeks, with full rollout in 8-12 weeks. This timeline accounts for mapping your unique processes, like automating due diligence for retail strip centers. We start with a discovery phase to pinpoint pain points—say, manual vacancy reporting—then iterate on builds. Shorter timelines are possible for focused automations, like tenant onboarding. Post-launch, we provide training and a 30-day optimization period to fine-tune, ensuring your team hits the ground running without disrupting ongoing deals.
Will I own the system after development, and what about maintenance?
Absolutely—ownership transfers to you upon completion, hosted on your preferred infrastructure like AWS or on-premise servers. No vendor lock-in or subscriptions; it's your digital asset, just like owning a property outright versus leasing. For maintenance, we offer optional support packages starting at a one-time fee, but the system's modular design lets your IT team handle updates. In real estate terms, it's like having a custom-built office tower: low ongoing costs, high customization, and the flexibility to expand wings as your portfolio grows, without paying rent to a middleman.
Can this scale for a growing commercial portfolio?
Yes, our architecture is designed for scalability, handling everything from boutique firms with 5 assets to enterprises managing 500+ properties. We use advanced frameworks that auto-scale with demand, like during end-of-year lease renewals when data loads spike. For example, one client expanded from 20 office buildings to 80 without performance issues, thanks to cloud-agnostic builds. Benchmarks show our systems process 10x more transactions than Make.com setups before hitting limits, ensuring smooth operations as you acquire new commercial spaces or enter new markets.
What security measures are in place for sensitive real estate data?
Security is paramount in real estate, where deals involve confidential financials and tenant info. We implement enterprise-grade protocols, including end-to-end encryption, SOC 2 compliance, and role-based access mirroring your org structure—e.g., brokers see only their deals. AI models are trained on anonymized data to prevent leaks, and all integrations use secure APIs audited for vulnerabilities. For commercial firms, this means safeguarding proprietary comps and lease terms against breaches, with built-in audit trails for regulatory reviews like those under GDPR or CCPA. Our track record: zero data incidents across 50+ deployments.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.