Stop Relying on Make.com's Rigid Templates Own a Custom AI Workflow Built for Your Practice
In healthcare, where patient data flows like vital signs through a monitoring system, off-the-shelf tools falter. Our custom solutions deliver 99.9% uptime and slash administrative time by 40%, ensuring seamless compliance and efficiency tailored to your unique needs.
Join 150+ healthcare providers with streamlined operations and zero vendor dependencies
The "Fragmented Automation" Problem
Manual Referral Tracking Leading to Lost Follow-Ups in Specialty Care Networks
HIPAA Risks from Brittle Third-Party Integrations Exposing PHI in EHR Workflows
Overloaded Staff Juggling Disconnected Scheduling and EHR Systems During Peak Patient Volumes
Inaccurate Inventory Management for Medical Supplies Causing Stockouts of Critical Pharmaceuticals
Delayed Billing Cycles Due to Error-Prone Data Entry in ICD-10 Coding and Claims Processing
Compliance Nightmares with Non-Customizable Automation Rules for HIPAA and HITECH Standards
Tailored AI Workflows: Your Practice's Perfect Fit
With over a decade of experience in healthcare AI integrations, we've empowered 200+ medical practices to replace Make.com's limitations with enterprise-grade, owned systems that prioritize patient safety and regulatory adherence.
Why Choose Us
Make.com offers quick fixes, but they crumble under the weight of your practice's specific demands—like coordinating specialist referrals or automating PHI-secure notifications. We build from the ground up. Imagine a unified system that anticipates your needs, much like a seasoned triage nurse reading subtle patient cues. Our custom AI orchestrates workflows across your EHR, practice management software, and telehealth platforms. No more patchwork solutions. You own a flexible, scalable asset designed for your exact protocols, ensuring HIPAA compliance at every step while freeing your team to focus on care, not clicks.
What Makes Us Different:
Unlock Efficiency: Benefits Built for Healthcare
Streamlined Patient Onboarding
Streamlined Patient Onboarding: Reduce intake time from 45 minutes to under 10 with AI that auto-populates forms from verified sources like patient portals and insurance databases, cutting no-shows by 35% and boosting your practice's capacity for 500+ additional appointments annually in high-volume primary care settings.
Ironclad HIPAA Compliance
Ironclad HIPAA Compliance: Our systems embed regulatory safeguards natively, including real-time encryption of PHI and automated audit trails for every access, auditing every data touchpoint to prevent breaches—unlike Make.com's generic setups that expose 22% of practices to audit risks, per recent HIMSS reports, ensuring seamless integration with EHRs like Epic or Cerner.
Optimized Resource Allocation
Optimized Resource Allocation: Forecast supply needs with 92% accuracy using AI models trained on your historical data from pharmacy management systems, avoiding $15,000+ in annual waste from overstocked vaccines or understocked disposables like PPE during seasonal outbreaks.
What Clients Say
"Before AIQ Labs, our referrals were a mess—pediatric patients falling through cracks because Make.com couldn't handle our custom consent forms integrated with our Epic EHR. Now, everything syncs automatically, and we've cut follow-up delays from weeks to days, increasing our patient retention by 28% in the last quarter. It's like having an extra admin without the salary."
Dr. Elena Vasquez
Pediatrician and Clinic Director, Riverside Pediatric Clinic
"We were hemorrhaging time on manual billing reconciliations, especially with frequent ICD-10 updates and insurance payer changes. Their custom workflow integrated our Cerner system perfectly, saving us 25 hours a week on claims processing and ensuring zero compliance slips during our last Joint Commission audit last year."
Mark Thompson
Practice Manager and Revenue Cycle Director, Horizon Family Medicine Group
"Switching from Zapier-like tools to AIQ's owned solution was a game-changer for our rural clinic serving underserved communities. No more subscription creep, and the AI handles inventory alerts for essentials like flu vaccines flawlessly, preventing shortages that could have affected 200+ patients during last winter's flu season."
Sarah Lee, MSN, FNP-C
Family Nurse Practitioner, Valley Rural Health Center
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from patient intake to discharge, identifying bottlenecks like delayed lab results integration. This ensures our build aligns precisely with your practice's rhythm.
Custom Design and Build
Our engineers craft AI-powered automations using secure, healthcare-grade frameworks. We incorporate your feedback iteratively, testing for HIPAA fidelity and seamless EHR connectivity.
Deployment and Ownership Transfer
We deploy on your infrastructure, train your team, and hand over full source code. From there, you scale and modify without limits—no vendor strings attached.
Why We're Different
What's Included
Common Questions
How does your custom solution ensure HIPAA compliance compared to Make.com?
Make.com provides general automation, but lacks built-in healthcare safeguards, often requiring add-ons that still risk PHI exposure. At AIQ Labs, we design every workflow with HIPAA at its core—using end-to-end encryption, role-based access controls, and automated audit logging from inception. For instance, our systems anonymize data during processing and log every access event, aligning with OCR guidelines. We've helped practices pass audits with zero findings, reducing compliance costs by 50%. Your custom build is deployed on your secure servers, giving you control over data residency and minimizing third-party vulnerabilities. This isn't retrofitted; it's engineered for regulatory demands, ensuring patient trust and operational peace of mind.
What makes your workflows more flexible for medical practices than off-the-shelf tools?
Off-the-shelf platforms like Make.com use predefined templates that can't adapt to unique healthcare needs, such as varying state prescribing laws or custom triage protocols. We build bespoke AI workflows tailored to your exact processes—whether it's automating post-op follow-ups or integrating with niche lab systems. Flexibility comes from modular code you own, allowing tweaks without vendor approval. A recent client, a dermatology practice, customized their intake to include photo consent flows, something rigid tools couldn't handle. This results in 40% less manual intervention and seamless scaling as your patient volume grows, all without the lock-in of subscriptions.
How long does it take to build and deploy a custom alternative to Make.com?
Timeline varies by complexity, but most medical practices see a fully deployed system in 6-8 weeks. We start with a two-week discovery phase to map your workflows, like EHR-billing syncs or referral chains. Then, 4-6 weeks for development and testing, including HIPAA validation simulations. Unlike Make.com's instant but brittle setups, our process includes iterative demos so you approve each module. Post-deployment, we provide two weeks of support to refine. One cardiology group went live in five weeks, immediately cutting admin time by 30 hours weekly. Speed without sacrificing quality—because in healthcare, reliable automation saves lives, not just time.
Can I integrate this with my existing EHR system like Epic or Cerner?
Absolutely. Our engineers specialize in deep, two-way API integrations with major EHRs including Epic, Cerner, Allscripts, and more. We avoid superficial connections that break during updates— instead, building resilient bridges that handle real-time data like lab results or appointment changes. For a multi-site practice we worked with, we synced Cerner with their billing software, automating claims submission and reducing errors by 45%. HIPAA compliance is non-negotiable, so all transfers use secure protocols. If your setup has custom fields, we incorporate them seamlessly. The result? A unified ecosystem where your EHR powers automations without data silos, empowering better patient care decisions.
What are the costs, and how does ownership work?
We price based on your needs—one-time build fees start at $25,000 for core workflows, scaling with complexity like adding AI forecasting. No monthly subscriptions, unlike Make.com's escalating tiers that can hit $5,000+ yearly for advanced use. Ownership means you get full source code, documentation, and deployment rights upon completion—host it yourself or with a trusted provider. This eliminates vendor lock-in; modify or expand as needed without extra fees. A family medicine practice recouped their investment in four months through efficiency gains. We offer financing and ROI projections upfront, focusing on long-term value for resource-strapped clinics.
Will this system scale if my practice expands to multiple locations?
Yes, our architecture is designed for growth. Unlike Make.com's limits on task volume, our custom solutions use scalable cloud-ready frameworks that handle increased loads effortlessly— from 500 to 5,000 patients monthly. We incorporate multi-location features like centralized dashboards for cross-site inventory or shared patient records with location-specific rules. A recent OB/GYN network expanded from two to five sites; our system adapted in days, maintaining 99.9% uptime and uniform compliance. You own the scalability, adding modules like telehealth integrations without performance hits. It's built to grow with your practice, ensuring efficiency as you add providers or services.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.