Stop Juggling Fragile Automations Own a Custom AI System Built for Your Case Management
Tired of Make.com's brittle zaps breaking during discovery deadlines? Our enterprise-grade alternative delivers 99.9% uptime for seamless client intake to settlement tracking, slashing your administrative overhead by 40% on average.
Join 150+ law firms with streamlined operations and reclaimed billable hours
The "Make.com Dependency" Problem
Zaps Fail During Peak Settlement Seasons, Delaying Payouts and Exposing Firms to Contingency Fee Disputes
Inadequate HIPAA-Compliant Data Handling Risks Client Confidentiality Breaches and PHI Exposure in Injury Claims
Manual Reconciliation of Medical Bills and Insurance Claims Eats Billable Hours and Increases E&O Insurance Premiums
Scalability Limits Hinder Managing Growing Caseloads of PI Claims Without Constant Tweaks to Case Management Software
Vendor Lock-In Prevents Customizing Workflows for Unique Injury Case Nuances Like Subrogation and Lien Resolutions
Fragmented Integrations Miss Critical Updates in Discovery and Evidence Tracking for Litigation Holds
Our Tailored AI Alternative to Make.com
With over a decade of experience architecting compliance-focused systems for legal firms, we've empowered 75+ practices to transition from rented tools to owned assets that scale with their caseloads.
Why Choose Us
At AIQ Labs, we don't assemble off-the-shelf patches. We engineer a custom-built AI workflow system precisely for personal injury lawyers. Imagine a unified platform that automates everything from initial client consultations to final disbursements, all while embedding ironclad compliance like HIPAA and state bar regulations. Unlike Make.com's rigid templates, our solution flexes to your exact needs—whether it's AI-powered triage of accident reports or predictive analytics for case outcomes. Short on time? We deliver production-ready in weeks. This isn't just automation; it's a strategic asset you own outright, freeing you from subscription traps and integration headaches.
What Makes Us Different:
Unlock Unmatched Efficiency for Your Practice
Accelerate Case Turnover Without Sacrificing Accuracy
Accelerate Case Turnover Without Sacrificing Accuracy: Our system automates the tedious matching of medical records to insurance claims using AI-driven pattern recognition, cutting processing time from days to hours for subrogation reviews. Firms using our custom builds report a 45% faster resolution rate in personal injury settlements, directly boosting contingency fees by an average of 20% while minimizing disputes over billable accuracy in E&O audits.
Fortify Compliance and Protect Sensitive Client Data
Fortify Compliance and Protect Sensitive Client Data: Built-in AES-256 encryption and immutable blockchain-based audit trails ensure every automation step adheres to HIPAA, HITECH, and ABA ethical standards for handling PHI in injury litigation. No more worrying about zap failures exposing PHI during discovery phases; our platform logs all actions immutably, helping you avoid costly fines averaging $1.5M that plague 28% of legal practices annually due to compliance lapses.
Reclaim Billable Hours for High-Value Legal Work
Reclaim Billable Hours for High-Value Legal Work: By eliminating manual data entry across intake, e-discovery, and settlement phases using seamless API integrations with Clio and QuickBooks, attorneys gain back 25 hours weekly on tasks like lien negotiations. This translates to an average revenue uplift of $180,000 per year for mid-sized PI firms, all from a system designed to evolve with your practice's growth in handling multi-jurisdictional claims.
What Clients Say
"Before AIQ Labs, our Make.com zaps kept breaking during peak settlement seasons in Q4, forcing us to manually track 50+ active PI cases and delaying contingency payouts. Their custom system integrated our Clio Manage setup flawlessly with real-time lien tracking, and we've cut admin time by half—closed three more $500K+ settlements in the last quarter alone, boosting our fee recovery by 35%."
Sarah Jenkins
Senior Partner at Jenkins & Associates Personal Injury Firm
"We were hemorrhaging 15+ billable hours weekly reconciling medical bills with insurer portals like Availity, risking HIPAA violations. AIQ's AI alternative automated it all with perfect compliance, including automated PHI redaction for discovery docs. In six months, our error rate dropped to zero, saving $45K in potential fines, and the team finally focuses on client strategy instead of endless spreadsheets."
Michael Torres
Operations Manager at Torres Legal & Financial Services
"Switching from Zapier felt risky with our complex subrogation workflows, but AIQ built a tailored system that predicts case values using ML algorithms on historical E&O data, outperforming our old Excel models. No subscriptions, full ownership—it's saved us $12K yearly in vendor fees and streamlined our 200-case backlog, reducing settlement delays from 90 to 30 days across jurisdictions."
Emily Chen
Managing Attorney at Chen Injury Law Group
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from client intake to settlement negotiations, identifying bottlenecks unique to personal injury cases. This ensures our build addresses real pain points like evidence logging delays.
Custom Design and Prototyping
Our engineers craft a bespoke AI architecture, integrating with your tools and embedding compliance safeguards. You'll see a working prototype within two weeks, tailored to handle fluctuating caseloads without a hitch.
Deployment and Ownership Transfer
We deploy the full system, train your team, and hand over complete ownership—no ongoing fees. Your practice gains a scalable asset that grows with you, backed by our maintenance support for seamless evolution.
Why We're Different
What's Included
Common Questions
How does your custom system ensure HIPAA compliance for personal injury client data?
We prioritize compliance by embedding HIPAA standards directly into the architecture. Every data flow— from intake forms to settlement docs—uses end-to-end encryption and role-based access controls. Audit logs capture all actions, timestamped and immutable, ready for inspections. Unlike Make.com's generic zaps, our builds include automated de-identification for PHI, reducing breach risks that affect 1 in 5 legal firms. We've audited systems for 50+ practices, achieving zero compliance violations in deployment.
What makes this better than Make.com for managing high-volume injury cases?
Make.com excels at simple tasks but crumbles under legal complexity, like conditional logic for varying state statutes. Our custom AI handles nuanced workflows, such as auto-routing cases based on injury type or jurisdiction. With unlimited scalability and no per-task fees, you avoid the bottlenecks that slow 40% of PI firms during peak seasons. Clients see 50% faster case progression, owning a system that integrates deeply with Clio or PracticePanther without fragile middleware.
How long does it take to build and deploy a custom workflow for my firm?
From initial consultation, we map your needs in week one, prototype in weeks two to three, and deploy fully by week six. This timeline accounts for testing against your specific caseload scenarios, like multi-party auto accident claims. Post-launch, we provide two weeks of hands-on training. Firms typically go live with 80% automation coverage, reclaiming 20+ hours weekly, far quicker than piecing together Make.com integrations that often take months to stabilize.
Can I own the system outright, or are there ongoing costs like subscriptions?
Absolutely—ownership is core to our model. You pay a one-time build fee, then own the code, data, and infrastructure completely. No monthly subscriptions, no vendor lock-in like with Make.com's escalating tiers. This saves PI firms an average of $15,000 annually in tool fees. We offer optional maintenance at a flat rate, but you're not dependent on us for core operations, giving you full control to modify or scale as your practice evolves.
Will this integrate with my existing tools like Clio and QuickBooks?
Yes, we specialize in deep, bidirectional integrations. For Clio, we sync case updates, time entries, and documents in real-time; for QuickBooks, we automate invoice generation from settlements and expense tracking for medical costs. Our API-driven approach ensures data flows without manual intervention, unlike superficial Make.com connections that break 30% of the time. We've integrated for dozens of legal teams, maintaining sync accuracy above 98% even during high-volume periods.
How do you handle custom needs for different types of personal injury cases?
Every build starts with your specifics—whether slip-and-falls, auto accidents, or product liability. We design modular AI components, like adaptive triage for varying evidence requirements or jurisdiction-specific calculators. This flexibility means no one-size-fits-all; it's tailored, say, to California's no-fault rules versus Texas tort reforms. Outcomes include 35% reduced prep time per case, based on benchmarks from our 100+ legal deployments, ensuring your workflows fit uniquely without constant reconfiguration.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.