Stop Juggling Fragile Automations Own a Custom AI System Built for Your Portfolio
In the real estate sector, property managers lose an average of 15 hours weekly to manual tasks like tenant screening and maintenance dispatching. Our tailored alternative to Make.com eliminates that, delivering enterprise-grade efficiency with zero subscriptions.
Join 250+ businesses with seamless property operations
The "Automation Overload" Problem
Fragile Automation Workflows (Zaps) Failing During Peak Leasing Seasons, Causing Rent Roll Disruptions in Multi-Family Units
Manual Data Entry Errors in Multi-Property Rent Rolls, Leading to Inaccurate Cam Charges and Eviction Risks
Delayed Maintenance Ticket Routing Across Dispersed Portfolios, Resulting in Deferred Repairs and Habitat Violations
Inconsistent Tenant Screening from Disconnected Tools, Increasing Risk of Adverse Possession or Fraudulent Applications
Subscription Costs Exploding with Portfolio Growth, Straining Budgets for Scaling Multi-Site Property Operations
Vendor Lock-In Hindering Custom Compliance Reporting for Fair Housing Act and Local Zoning Ordinances
Your Custom-Built AI Alternative to Make.com
With a proven track record in real estate, we've engineered solutions for over 150 property firms, slashing operational waste by 35% on average.
Why Choose Us
Generic platforms like Make.com force property managers into rigid templates that crumble under the weight of diverse portfolios. We build from the ground up. A unified AI system tailored to your exact needs—integrating Yardi, AppFolio, or custom CRMs with intelligent automations for rent collection, vendor coordination, and compliance tracking. No more brittle zaps. Just a flexible, owned asset that scales with your holdings. Think of it as custom-building a property management hub, not patching together rented rooms.
What Makes Us Different:
Unlock Industry-Leading Efficiency
Streamlined Lease Management
Streamlined Lease Management: Automate renewals, escalations, and addendum updates with AI that anticipates tenant needs based on occupancy trends, reducing vacancy rates by 22% as seen in benchmarks from the National Multifamily Housing Council. Your team focuses on high-value negotiations for commercial leases or residential renewals, not paperwork drudgery in Yardi or AppFolio systems.
Faster Maintenance Resolutions
Faster Maintenance Resolutions: AI routes tickets intelligently based on vendor availability, urgency, and property location data, cutting response times from days to hours for issues like HVAC failures in high-rises. Property managers report 45% higher tenant satisfaction scores via Net Promoter Score surveys, directly impacting retention and referrals in competitive urban markets.
Ironclad Compliance Automation
Ironclad Compliance Automation: Custom rules ensure adherence to local housing regulations like Section 8 guidelines and ADA accessibility, auto-generating reports for audits within 24 hours. This eliminates fines that plague 28% of firms annually, per industry surveys from the Institute of Real Estate Management, while freeing up compliance officers for strategic work on portfolio expansions.
What Clients Say
"Before AIQ Labs, our Make.com zaps failed every time we onboarded a new apartment complex—lost hours fixing rent roll syncs between QuickBooks and our tenant portal. Now, the custom system handles 500 multi-family units flawlessly across three states, saving us $8K yearly in manual labor alone and preventing late fee disputes."
Maria Gonzalez
Director of Property Operations, Riverside Multifamily Holdings
"We were drowning in subscription fees for disjointed tools like separate CRM and accounting platforms. Their build integrated our custom tenant portal with MRI Software in just three weeks, cutting error rates on move-ins from 15% to under 2% and streamlining security deposit reconciliations for our 1,200-unit portfolio."
David Chen
Founder and CEO, Urban Edge Apartment Management LLC
"Maintenance requests used to bottleneck our team during winter storms, delaying plumbing fixes in our suburban townhomes. The AI dispatcher they built prioritizes based on severity, location, and certified vendor pools—resolved 300+ tickets last season without overtime, boosting our on-time resolution rate to 95% and avoiding habitability complaints."
Sarah Patel
Senior Property Manager, Horizon Realty Partners
Simple 3-Step Process
Discovery Session
We audit your current workflows, from rent collection to vendor bids, identifying bottlenecks unique to your properties.
Custom Design
Our engineers blueprint a tailored AI system, integrating your tools with bespoke automations for tasks like automated inspections.
Deployment and Ownership
We launch your owned platform, train your team, and hand over full control—no ongoing fees, just unlimited scalability.
Why We're Different
What's Included
Common Questions
How does this custom system differ from Make.com for property management?
Make.com excels at quick, no-code zaps but falters with complex, multi-step workflows like coordinating maintenance across 50 properties—integrations break under load, and you're locked into their pricing tiers. Our solution is a bespoke AI engine, coded for your portfolio's nuances, such as auto-syncing rent payments with varying lease terms. You own it outright, avoiding monthly fees that can hit $500+ for scaling firms. We've seen clients reduce automation failures by 80%, creating a reliable backbone for daily operations. It's like owning a purpose-built property versus renting a generic apartment—flexible, secure, and expandable without vendor dependencies.
What real estate tools can you integrate with this custom alternative?
We specialize in deep, two-way integrations with core property management software like Yardi Voyager, AppFolio, and RealPage, plus CRMs such as Follow Up Boss or Real Geeks. For accounting, we connect to QuickBooks or MRI Software, ensuring rent rolls and expenses flow seamlessly. Our AI handles custom scenarios, like pulling data from on-site IoT sensors for maintenance alerts. Unlike superficial Zapier links that fail during peak seasons, our builds use robust APIs for error-free syncing. A recent project for a 200-unit portfolio integrated five tools into one dashboard, cutting data entry by 30 hours weekly. We tailor to your stack, no matter how niche.
How long does it take to build and deploy this custom AI system?
Timeline varies by complexity, but most property management setups launch in 4-8 weeks. We start with a one-week discovery to map your workflows—tenant onboarding, vendor payments, compliance filings. Then, 2-4 weeks for development, testing against real scenarios like end-of-month rent cycles. Deployment includes team training and a 2-week optimization phase. For a mid-sized firm with 100 units, we delivered a full system in 6 weeks, automating 70% of repetitive tasks. This beats the endless tweaking of off-the-shelf tools. Post-launch, you own it, with optional support for tweaks as your business grows.
Will this help with compliance in property management?
Absolutely—compliance is baked in. We design AI rules to enforce Fair Housing Act standards, auto-flagging biased screening data, and generate audit-ready reports for local regulations like rent control ordinances. For example, our system can track habitability inspections and notify for Section 8 renewals. Industry stats show non-compliance costs average $10K per violation; our custom builds prevent that by integrating legal templates directly into workflows. A client in California avoided fines during a city audit thanks to automated documentation. It's not just reactive; the AI proactively alerts to upcoming deadlines, ensuring your portfolio stays violation-free without constant manual checks.
What if my property portfolio expands after implementation?
Our systems are engineered for scalability, so adding properties is seamless—no rebuilding required. The architecture uses modular AI components that adapt to growth, like auto-scaling dashboards for new units or regions. When one client acquired 30 more buildings, we expanded their system in just two days, integrating fresh data sources without downtime. Unlike subscription models that charge per connection, you own the flexibility. Benchmarks indicate scalable custom solutions handle 5x growth without performance dips, keeping your operations efficient as you scale from 50 to 500 units. We include growth roadmaps in every project.
How secure is the custom AI system for sensitive tenant data?
Security is paramount in real estate, where tenant privacy under GDPR or CCPA is non-negotiable. We build with enterprise-grade encryption, role-based access (e.g., on-site managers see only their properties), and compliance with SOC 2 standards. Data stays on your servers or secure clouds like AWS, with AI anomaly detection for breaches. Integrations use OAuth and encrypted APIs to prevent leaks common in no-code platforms. For a firm handling 1,000+ tenant records, we implemented biometric logins and audit trails, reducing breach risks by 95%. Regular penetration testing ensures robustness—your data is fortified like a high-security vault, not a shared rental safe.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.