Stop Juggling Fragile Integrations Own a Custom AI System Built for Your Listings and Leads
In the high-stakes world of real estate, where deals close on timing and data accuracy, agencies lose $50,000+ annually to manual errors in property workflows. Our custom alternative to Make.com delivers a unified system that automates lead routing, listing updates, and compliance checks without the subscription traps.
Join 250+ real estate businesses with seamless, owned automation
The "Make.com Dependency" Problem
Manual Lead Routing Causes 48-Hour Delays in Capturing Buyer Inquiries from IDX Websites, Narrowing Critical Closing Windows
Inaccurate Data Sync Between RETS Feeds and Multiple MLS Platforms Leads to Outdated Comps and Listing Errors
Compliance Nightmares from Brittle Workflow Breaks in Handling RESPA Disclosures and Fair Housing Documentation
Overwhelmed Agents Chasing Scattered Follow-Ups on CRM-Tracked Buyer Preferences and Escrow Milestones
Escalating Costs for Scaling Open House Scheduling Across Virtual Tours and In-Person Showings in High-Demand Markets
Lost Opportunities from Delayed Alerts on Neighborhood Comps, Inventory Shifts, and Zestimate Fluctuations
Tailored AI Workflows That Fit Your Agency Like a Custom-Built Property
With over 150 real estate integrations under our belt, we've empowered agencies to cut operational waste by 40%, proven through enterprise-grade deployments.
Why Choose Us
One-size-fits-all tools like Make.com force real estate agencies into rigid molds, ignoring the nuances of MLS data flows, client escrow timelines, and regional compliance rules. We build custom AI systems from the ground up, tailored to your exact needs—whether it's automating showings for luxury condos or syncing virtual tour uploads. This isn't assembly; it's architecture. Your system becomes a owned asset, flexible for growth, free from vendor lock-in. Picture your CRM, email, and property portals united in one robust engine, driving efficiency without the monthly bleed.
What Makes Us Different:
Unlock Agency Efficiency With Owned Automation
Accelerate Lead-to-Close Cycles
Accelerate Lead-to-Close Cycles: Custom workflows route hot leads from IDX inquiries to scheduled property viewings in under 5 minutes, boosting conversion rates by 35% per NAR benchmarks. No more agents sifting through spam—AI scores prospects by pre-approval status, budget, and neighborhood fit for targeted outreach.
Slash Administrative Overload
Slash Administrative Overload: Automate MLS listing updates via RETS feeds and electronic contract routing through DocuSign integrations, freeing 20+ hours weekly per agent for high-value client showings. Agencies report 28% faster month-end CMA reporting, turning raw data drudgery into actionable pricing strategies.
Ensure Bulletproof Compliance
Ensure Bulletproof Compliance: Built-in AI checks for RESPA violations, fair housing adherence, and accurate seller disclosures, reducing audit risks by 50% in HUD-reviewed transactions. Your system flags issues in real-time during title searches and escrow processes, safeguarding high-stakes deals in a litigious market.
What Clients Say
"Before AIQ Labs, our team was buried in manual MLS syncs via RETS—lost two luxury condo deals last quarter to outdated square footage listings. Their custom system integrated our Bright MLS feed overnight; now we're closing 15% more transactions in under 30 days, and it's fully customizable without ongoing vendor fees."
Sarah Jenkins
Managing Broker, Urban Realty Partners (Washington, D.C. Multi-Family Specialist)
"We ditched Make.com after integrations broke during peak summer selling season, disrupting our 200+ waterfront property portfolio. AIQ's build handled our California MLS seamlessly, automating open house RSVPs via integrated calendars and cutting no-shows by half. Total game-changer for our coastal efficiency."
Mike Rivera
Operations Director, Coastal Properties Group (San Diego-Based Residential Firm)
"As a boutique agency, off-the-shelf tools couldn't handle our niche luxury market alerts for Palm Beach estates. The custom AI they created pulls instant comps from CRMLS and buyer trend data from local AVMs—our agents are landing high-net-worth clients 20% faster, and we own the entire scalable setup."
Elena Vasquez
Principal Agent, Elite Estates Inc. (South Florida Luxury Brokerage)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from lead intake to closing docs, identifying bottlenecks like delayed title searches. This phase ensures your custom system aligns perfectly with daily real estate realities.
Custom Design and Build
Our engineers craft AI-powered automations tailored to your needs, integrating MLS feeds and CRM data into a unified dashboard. Expect prototypes within two weeks, tested against your live listings.
Deployment and Ownership Transfer
We deploy the full system, train your team on maintenance, and hand over complete ownership—no subscriptions. Ongoing support ensures it scales with your agency's growth, like adding commercial modules.
Why We're Different
What's Included
Common Questions
How does this custom system differ from Make.com for my real estate agency?
Make.com relies on pre-built zaps that often break with MLS API changes, leading to delayed listings and lost leads. Our solution is a fully custom AI engine, built with robust code to handle real estate specifics like variable contract clauses and regional rules. You'll own it outright, avoiding monthly fees that can hit $500+ for high-volume agencies. We've seen clients reduce integration downtime from days to minutes, with flexible scaling for peak seasons. It's designed for your workflow, not a generic template—think tailored like a bespoke property search.
What real estate challenges does this solve beyond basic automation?
Real estate agencies face unique pains like syncing disparate data from multiple listing services, which can cause errors in 25% of transactions per NAR stats. Our system automates this with AI validation, ensuring accuracy for everything from square footage to zoning details. It also handles compliance-heavy tasks, like auto-flagging fair housing issues in lead comms. Unlike Zapier, which limits complex logic, we create predictive features—like alerting to buyer drop-off risks based on viewing history—boosting close rates by up to 30%. Short-term, it cuts admin time; long-term, it becomes your scalable asset.
How long does it take to build and deploy the custom alternative?
From initial consult to live deployment, most real estate agencies see their system operational in 4-6 weeks, depending on complexity like integrating legacy CRM with new AI lead gen. We start with a rapid audit of your current tools, then prototype core automations like lead routing within 10 days. Testing mirrors real scenarios, such as high-traffic open houses, to ensure reliability. Post-launch, we provide training and a 30-day optimization period. This timeline beats off-the-shelf setups, which often require months of tweaks, and delivers immediate wins like 40% faster data entry.
Can I own and modify the system without ongoing subscriptions?
Absolutely—ownership is core to our model. Unlike HubSpot or Make.com's rental ecosystem, you receive full source code, documentation, and hosting setup upon completion. Modify it via your team or our optional support, without lock-in clauses. For real estate, this means adapting for new regs, like updated disclosure forms, on your timeline. We've helped agencies save $10,000+ yearly by ditching subscriptions, with unlimited flexibility for expansions like adding commercial modules. It's your digital property, appreciating in value as your business grows.
Is the system secure for handling sensitive real estate data?
Security is non-negotiable in real estate, where client info like financials and contracts demands protection. We use enterprise-grade encryption (AES-256) for data in transit and at rest, compliant with GDPR and NAR guidelines. Features include role-based access for agents, audit trails for every listing update, and AI anomaly detection to spot unauthorized access. Unlike superficial no-code tools, our builds undergo penetration testing and integrate with your existing security stack. Agencies report zero breaches post-implementation, even during data-heavy closings—peace of mind that lets you focus on deals, not defenses.
What if my agency outgrows the initial custom build?
Our systems are engineered for scalability, starting modular so you can expand without rebuilds. For example, begin with lead automation and later add AI for rental forecasting as your portfolio diversifies. We've scaled solutions for agencies from 5 to 50 agents, handling 10x transaction volumes via cloud-agnostic architecture. Costs for expansions are project-based, not recurring, preserving your ownership. Real-world result: One client added virtual staging AI mid-year, increasing listing appeal by 22% without disrupting core workflows. It's flexible, like acquiring adjacent properties—seamless and value-adding.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.